Streamlining Archiving Process at Cornell University Facility

Enhance your archiving efficiency with the new guidelines from facilities archiving at Cornell University. Understand the process to submit and review documents for archiving, receive notifications for required actions, and learn about special cases for document retention. Stay informed about document selection, approval, and revision processes to ensure seamless project management.

• Archiving process
• Cornell University
• Document management
• Notifications
• Project management

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Uploaded on Sep 15, 2024 | 0 Views

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1. EBUILDER CLOSEOUTS FIG ARCHIVING FIG Archiving: facilitiesarchiving@cornell.edu

2. 00007 - *e-Builder Resources

3. CLOSE OUT PROCESS - SUBMIT ARCHIVING

4. ACTORS WILL RECEIVE AN EMAIL NOTIFYING ACTION IS REQUIRED: JANE VAN DERZEE AND REBECCA MERRITT

5. EMAIL NOTICE WILL IDENTIFY THE DOCUMENTS YOU HAVE SELECTED TO BE ARCHIVED

6. Additional Comments Or Specialty Documents to Archive Example: we typically do not archive Paint Submittals. Your project used special Paint or if the paint colors are important for historic reasons and the paint submittal should be archived; you would enter that information in the Other field.

7. If Selected items are in closeout folders: FIG Approve If Selected items are missing or questions: FIG Revise FIG Archiving Close-Out Folders

8. EMAIL NOTICE WHEN FIG HAS APPROVED

9. IF REVISED PROJECT WILL BE BACK IN YOUR COURT FIG will also send an email with the same comment, examples: This project is being revised because construction drawings were uploaded but the archives require Record Drawings. Please upload the Record Drawings and resubmit. This project is being revised because you have selected to archive Schematic Design Report, but the report is not in the 12_Close Out Report Folder. Please place Schematic Design Report in the reports folder and resubmit.

10. FIG Archiving: facilitiesarchiving@cornell.edu What s New? BIM Copy files to 12.03.01 BIM Model MultiVista Photos In Other Documents/Additional Comments field type MultiVista Photos *These file types require special retrieval methods because of their sizes