Solid Waste Collection and Disposal Contracts Overview
This document provides an overview of the solid waste collection and disposal contracts as of June 25, 2019. It includes information on the purpose of updating the Board, details of the current collection contract, service areas, annual CPI adjustments, and questions posed to haulers along with their responses. Key points highlighted include contract renewal options, service areas, CPI adjustments, and considerations related to recycling, incineration, cost savings, resident awareness, litter management, and additional costs.
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SOLID WASTE COLLECTION AND DISPOSAL CONTRACTS June 25, 2019
PURPOSE To update the Board on the solid waste collection and disposal contracts 2
OVERVIEW April 9, 2019, Board direction of staff: Advance discussions with collection and disposal contractors Perform compatibility test of Phase III liner and pending results o Advance diversification discussion 3
COLLECTION CONTRACT Current collection contract effective August 13, 2013, with rollout October 1, 2014 Contract expires September 30, 2021 Renewal available for one additional term of 3 years unless haulers notify County on or before September 30, 2019, that they do not wish to renew If County desires to renew then written notice to be provided to the haulers within 180 calendar days of the initial term s expiration September 30, 2021 HB 0771, which would have required local governments to renegotiate contracts on recycling, was vetoed following the 2019 legislative session 4
COLLECTION CONTRACT SERVICE AREAS Area 1 WCA Area 2 Waste Connections Area 3 Waste Pro
COLLECTION CONTRACT ANNUAL CPI ADJUSTMENT BID $12.12 $11.47 FY 14-15 $12.33 $11.67 FY 15-16 $12.22 $11.57 FY 16-17 $12.27 $11.62 FY 17-18 $12.49 $11.83 FY 18-19 $12.75 $12.07 FY 19-20 $12.91 $12.22 WCA Waste Connections Waste Pro $13.24 $13.47 $13.35 $13.41 $13.65 $13.93 $14.11 The collection rate is per unit per month Higher rates for twice a week collection
COLLECTION CONTRACT Question to hauler Area 1 WCA response Percentage breakdown recycling vs incineration? 25% recycling/75% incineration Bi-weekly recycling translate to cost savings? No cost savings due to increases in processing materials How to increase resident awareness of recycling? Update cart labels and tag carts in high contamination areas Waste collection outside of carts? Industry standard going to automation for safety so manual collection would require additional manpower and cost to residents How to reduce roadway litter from truck? Loose litter relative to truck type and wind conditions but suggested picking up litter on major roadways during cleanup events Communities not utilizing carts additional costs? Only one community no additional cost
COLLECTION CONTRACT Area 1 WCA Interested in three - year renewal with following considerations: Bulk collection by zone the same day as yard waste collection Yard waste limit of 4 yards per week Elimination of annual resident mailer Revise contract language regarding age of fleet Flexibly to purchase carts from other vendors as long as product and quality are the same
COLLECTION CONTRACT Question to hauler Area 2 Waste Connections response Percentage breakdown recycling vs incineration? 100% recycling to transfer station in Groveland then to MRF in Miami Bi-weekly recycling translate to cost savings? No cost savings due to increases in processing materials How to increase resident awareness of recycling? Tag carts in high contamination areas Waste collection outside of carts? Purchase second cart for excess garbage How to reduce roadway litter from truck? Loose litter relative to areas not using carts Communities not utilizing carts additional costs? Communities not using carts increase labor costs
COLLECTION CONTRACT Area 2 Waste Connections Interested in three - year renewal with following consideration Revise contract language regarding age of fleet; proposing the County to perform a once a year inspection of the trucks that service the County contract
COLLECTION CONTRACT Question to hauler Area 3 Waste Pro response Percentage breakdown recycling vs incineration? 100% recycling to incinerator Bi-weekly recycling translate to cost savings? No cost savings due to increases in processing materials How to increase resident awareness of recycling? Web/media campaign Waste collection outside of carts? Would be at an additional cost How to reduce roadway litter from truck? Better driver awareness Communities not utilizing carts additional costs? Minimal cost
COLLECTION CONTRACT Area 3 Waste Pro Interested in three year renewal with following consideration Meet with staff to discuss potential changes to contract Recycling and other cost factors have increased since start of contract Additional revenue, reduced expenses or combination of both
COLLECTION CONTRACT REQUEST SUMMARY Current Collection Contract Proposed Contract Amendments Bulk waste 72 hour collection once hauler notified Bulk waste by zone on yard waste day with 24 hour notification Yard waste unlimited collection Yard waste limit 4yds week Annual postcard mailer to each resident Eliminate annual postcard mailer Fleet must be 7 yrs old or less Fleet based on performance not age; County conduct annual inspection Rehrig carts must be purchased Flexibility to purchase other brand comparable carts
4 yard dumpster One cubic yard of dumpster space is approx. 200 gallons or 2 (96) gallon carts 4 yards of yard waste is equivalent to approximately 8 (96) gallon carts
COLLECTION CONTRACT FINE SUMMARY Fine Collection Began in January 2018 Assessed monthly and deducted from hauler payment WCA total: $8,800 with two months at $0 Waste Connections total: $7,150 with six months at $0 Waste Pro total: $400,200 with no months at $0
DISPOSAL CONTRACT ANNUAL CPI ADJUSTMENT BID FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 $19.00 $19.16 $19.16 $19.24 $19.59 $19.99 $20.24 Disposal Heart of Florida (HOF) original bid Waste Connections assumed operations FY18/19
DISPOSAL CONTRACT Current disposal contract effective August 13, 2013, with rollout October 1, 2014 Contract expires September 30, 2021 Renewal available for one additional term of 3 years unless contractor notifies County one year before the expiration of the initial term that they do not wish to renew If County desires to renew then written notice to be provided to the haulers within 180 calendar days of the initial term s expiration September 30, 2021 17
DISPOSAL CONTRACT Countywide Waste Connections Interested in three - year renewal with no considerations requested
NEXT STEPS Collection Staff meet with haulers and provide draft amendment for final comment Discuss option to renew with two haulers and re-allocate area 3 Disposal Staff meet with HOF and provide draft amendment for final comment 19
NEXT STEPS September 24, 2019 Board Meeting Consideration of collection and disposal contract amendments Present Phase III Liner compatibility test results o Discuss diversification opportunity
