Short-term Let Licence Application Guidelines and Requirements

Understanding the process of applying for a Short-term Let Licence (STL) through Fife Council is crucial. Existing hosts operating before 30th September 2022 need to apply for a licence before the deadline to continue operations. New hosts must acquire a licence by 1st October 2023 to operate legally. The application requires specific property details, along with essential documents like Gas Safety Certificate, Electrical Installation Condition Report, and Portable Appliance Testing Report. Additional documents and dates might be necessary, such as Planning Permission, EPC Certificate, Buildings Insurance, Public Liability Insurance, and more. Compliance with the guidelines ensures a smooth application process and successful licensing for short-term let operations.

• Short-term Let
• Licence Application
• Fife Council
• Property Details
• Guidelines

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1. FIFE COUNCIL Applying for a Short-term Let Licence

2. Short-term Let (STL) Important Dates By 30th September 2023 Existing Hosts: (operating on or before 30th September 2022) Must have applied for a Licence to continue operating Have been granted a Licence to continue operating A provisional Licence Number will be provided to Existing Hosts New Hosts must have a Licence granted to operate From 1st October 2023 Applications received after this date will be considered as New applications New applicants cannot accept bookings until a licence is granted

3. Short-term Let Property Details Name of the premises Documents required for the application must have the exact property address House or flat number Address Date of ownership

4. Documents to be submitted with the application: Gas Safety Certificate You will need the Date Valid to: (For premises with a gas supply) Documents must have the exact STL property address Electrical Installation Condition Report (Renewal: Every 5 years) You will need the Date Valid to: Portable Appliance Testing Report You will need the Date Issued: (Renewal: Every 5 years) You will have to provide documents electronically for the online application Make sure the full document is provided (not just the front page) Make sure documents have not expired If documents are renewed during the application process, send an updated copy Documents must be complete by a competent person/member of a registered body

5. Documents and dates required for the application form: These documents do not need submitted with the application Planning permission (If required): You will need the Planning reference number: Planning Guidance (If required): EPC Certificate: (Where applicable) You will need the Date Valid to: Energy Performance Certificates - mygov.scot You will need the EPC Rating: Buildings Insurance You will need the Date Valid to: Public Liability Insurance You will need the Date Valid to: Legionella Risk Assessment You will need the Date Complete: Legionella and legionnaires' disease - HSE Floor Plans (If required) We will contact you if required

6. Short-term Let Licence Conditions Read and understand the mandatory conditions Short-term Let Mandatory Conditions (fife.gov.uk) (Scottish Government Mandatory Conditions) Read and understand the additional conditions Short-term Let Additional Conditions (fife.gov.uk) (Fife Council Additional Conditions)

7. Fire Safety Checklist for the Application Developed by Scottish Fire & Rescue Services Information Required: Mostly a Tick Box Section Property Address Occupancy Numbers Escape Route Fire Safety Risk Assessment Fire Detection Emergency Lighting Yes / No

8. Licence Types and Determination Most applications will be for a First Full Licence First (full) Licence (3-year licence) Existing Hosts FC have up to 12 months to determine applications New Hosts FC have up to 9 months to determine applications Temporary Licence (6 weeks for a trial period) FC aim to determine applications within 6 months Renewed Licence (3-year licence) FC have up to 9 months to determine applications Temporary Exemption (6 weeks for national events) FC aim to determine applications within 6 month

9. Names Required for the Application Name(s) of Applicants You will need to provide the following: (This will be the name used on the Licence) Name: Address: Name(s) of Day-to-Day Manager(s) Email: (If not the applicant) Telephone Number: Date of Birth: Name(s) of Corporate Entity Applicants Place of Birth: (Director ,Trustees and others involved) Criminal Convictions (if any) Registration Numbers (if relevant) Owner Consent (if the applicant is not the owner) If the applicant is not the owner.

10. Correspondence Details Name 24 hour emergency contact details required for the Licence Address Telephone Number Email Address Emergency Contact Name Emergency Contact Telephone Number

11. UK Residency Anyone named on the application who has lived outside the UK (Owners, Managers or Corporate Company Members) Name Address of the Property Abroad Dates From and To

12. Convictions, Licence History, Accreditations Anyone named on the application with a conviction Name Dates Court Offence Sentence Have you had a licence or accreditation revoked If yes confirm the dates and organisation Is the Premises Accredited Yes or No

13. Accommodation Type - This is relevant as included on the Licence Secondary Letting Letting a property where you do not live, for example a second home Home Share Using all or part of your own home for short-term lets whilst you are there Home Letting Using all or part of your own home for short-term lets whilst you are absent, for example while on holiday Home Letting and Home Share Short-term lets from your own home while you live there and also for periods when you are absent

14. Short-term Let Premises Details Maximum number of sleeping spaces Maximum Occupancy - Guest occupancy as this will be on the Licence issued How many rooms in the property (excluding kitchen and bathrooms) Property Descriptions - Guest House, B&B, Home Letting Type of Premise - Detached, Flat etc. Is the Property Unconventional - Yurts, Pods, Wigwams etc. Heating and Electrical Supply Mains, Private Supply or LPG (Liquefied Petroleum Gas) Combustion Appliances Space Heaters, Ovens and Clothes Dryers etc. Type of Drainage System Public or Private Sewer etc.

15. What you need to do when the application is submitted? Public Notice: Template: Display a Public Notice at or near the premises so it can be read by the public Short-term Let Public Notice (fife.gov.uk) (Display for 21 days) Not Required for Temporary Licences or Exemption Licences. Certificate of Compliance: Template: To confirm the Public Notice has been displayed for 21 days. Short-term Let Certificate of Compliance (fife.gov.uk) Send the Certificate of Compliance when the 21 days Public Notice expires. This must be returned before a licence is issued.

16. What you need to do when the licence is granted? Prepared information should include: (b) fire, gas and electrical safety information, (c) details of how to summon the assistance of emergency services, Prepare information that will be available to guests at the premises. (d) a copy of the gas safety report, (e) a copy of the Electrical Installation Condition Report (EICR), and (f) a copy of the Portable Appliance Testing (PAT) Report.

17. What do I need to advertise my premises? Requirement to display the: A provisional Licence Number will be provided to Existing Hosts (Operating before 1st October 2022) Licence number EPC Rating (If required) New Hosts will NOT be sent a provisional Licence Number as they cannot operate until a licence is granted

18. Fife Council Application Validation Check and Validate Documents (Make sure documents are in date) Display Applications on the Public Register Review Public Objections 10% Risk Based Property Inspection Consult with: Police Scotland Fit and Proper Check Scottish Fire & Rescue Services Fire Check Protective Services Compliance Check

19. Property Inspection Not all properties will be inspected 10% Risk Approach Properties are selected at random Properties must meet the: Repairing Standard Tolerable Standard Details of both can be found @ Tolerable Standard - mygov.scot Properties must have adequate smoke and carbon monoxide detection Inspection takes around 30 minutes

20. What if there is an Objection? Grounds for objection may include: The application is inaccurate or misleading The safety of guests, neighbours, or others Noise or nuisance The application runs contrary to other legal requirements Determination: Any hearing will be held by the: Housing Decision Panel, or Decisions can be Appealed Licensing & Regulation Committee

21. The online application can be found @ Short-term Lets Licence | Fife Council Short-term Let Supporting Documents: STL Application Help Sheet Short-term Let factsheet and FAQs Short-term Let Policy Planning Guidance Additional Conditions Mandatory Conditions Risk Assessment Guidance Public Notice Certificate of Compliance Fee Structure

22. Further Information Email: shorttermlets@fife.gov.uk Fife Council Short-term Lets Address: Short-term Let Licencing, Housing Services, Fife House (3rd Floor), Glenrothes, KY7 5LT Short term lets | Fife Council Short-term Let Policy STL Application Form STL Factsheet Fife Council Planning Apply & pay for Planning Permission | Fife Council Scottish Government Guidance Scottish Government guidance for hosts and operators Scottish Government supplementary guidance for licensing authorities, letting agencies, and platforms