Shared Print Preservation: Insights from Academic Libraries Along Highway 401

The presentation delves into the Keep@Downsview project, highlighting the challenges, lessons learned, and future directions of academic libraries located along Highway 401 in Ontario. These institutions share similarities in funding, consortium memberships, and research grants, while contributing to print and digital preservation efforts. Key themes include bilingual mandates, resource constraints, and the importance of effective communication in collaborative initiatives.

• Shared Print Preservation
• Academic Libraries
• Ontario
• Academic Consortia
• Preservation Efforts

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1. Keep@Downsview Keep@Downsview Caitlin Tillman, University of Toronto Libraries PAN Meeting, ALA Orlando, June 2016 Caitlin Tillman, University of Toronto Libraries PAN Meeting, ALA Orlando, June 2016 Keep@Downsview Keep@Downsview

2. Outline: The Keep@Downsview Context Who we are What do we add to the Shared Print Preservation conversation? The Keep@Downsview Project Challenges Lessons learned What s next Keep@Downsview Keep@Downsview

3. We are all located along provincial highway 401 Western (London) McMaster (Hamilton) Toronto Queen s (Kingston) Ottawa

4. Major similarities Provincially funded Medical/Doctoral Members of the same provincial, national, and NA consortia/groups: OCUL, CRKN, ARL, CARL, U15 Major differences Experience with off-site storage One institution has a bilingual mandate Size Keep@Downsview Keep@Downsview

5. We are among the five largest academic libraries in Ontario University FTE (2013) Volume Count Research Grants Awarded (2013) (2013) Queen s University 25,000 3,200,000 $170M Universit d'Ottawa 42,000 3,400,000 $303M University of Toronto 72,000 13,900,000 $1,1B McMaster University 30,000 2,300,000 $325M Western University 30,000 5,300,000 $242M Keep@Downsview Keep@Downsview

6. What do we add? Humanities and Social Science titles Through OCUL and the Scholar s Portal TDR we combine a well developed digital preservation plan with a print preservation plan Keep@Downsview Keep@Downsview

7. Challenges Matching Bilingual mandate Lack of resources Arriving at Common Understanding Keep@Downsview Keep@Downsview

8. Lessons Learned Language Matters Consider staffing capacity for the project, not just the facility Thinking about communications is time well spent Do not under-estimate: the challenges the data will cause the value of in person meetings flexibility to adapt to new opportunities Patience is a necessity Keep@Downsview Keep@Downsview

9. Whats Next? This summer: McMaster starts shifting materials in August Send PAPR holdings info. Sign MoU Website and a joint project communication plan Within the academic year: Prioritize service improvements Consider shared collecting programs Look for funding Next year: @Risk in Canada? Keep@Downsview Keep@Downsview

10. Downsview Site Plan Keep@Downsview Keep@Downsview

11. Thank you! caitlin.tillman@utoronto.ca Coming soon: www.downsviewkeep.org Keep@Downsview Keep@Downsview