Governors Highway Safety Program Overview
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Agency of Transportation and Department
of Public Safety are excited and pleased to
announce
the transfer of the Governors
Highway Safety Program (GHSP) to the
newly established
Highway Safety Office at AOT
!
As a result of AOT’s strategic
restructuring, the opportunity to group
Vermont’s highway safety initiatives
under one roof,
building on what is already a shared
vision for collaborative, coordinated
planning among many
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Governor’s Highway Safety Program
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Strategy and Best Practices
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Grant programs
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Application Process
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Grant Agreements
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Gathering & Reporting Data
•
Questions
Federal Grants are provided to the
States to help implement programs
to…
reduce major and overall crashes
Vermont Governor's Highway Safety
Program (GHSP) awards federal
highway safety grant funds to local,
state and not-for-profit agencies for
projects to improve highway safety
and reduce deaths and serious
injuries due to crashes.
The staff at GHSP …….
Reviews and Monitors the GHSP Grant Program
including:
•
Law Enforcement
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Education
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Drug Recognition Experts (DRE)
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Traffic Records Systems
Provides Guidance and Oversight to State and
Local Agencies.
The GHSP also works closely within
a network of state and local agencies,
non-profit organizations and private-
sector partners to deliver quality traffic
safety projects, services, and
information across the state.
The GHSP grant program is
structured on the federal fiscal year,
October 1st - September 30th.
The following is an overview of the
grant process, timeline, and other
requirements related to grant
program funding.
A main component of fulfilling the
Governor's Highway Safety Program’s
mission involves empowering
community and independent traffic
safety organizations with guidance and
support with project funding.
1.
Keeping Vehicles on the Roadway & Minimizing
the Consequences of Leaving the Road
2.
Improving Young Driver Safety
3.
Improving the Design & Operation of Highway
Intersections
4.
Increasing Safety Belt Use
5.
Reducing Impaired Driving
6.
Curbing Speeding and Aggressive Driving
7.
Keeping Drivers Alert
1.
Occupant Protection Grants Program
2. DUI Enforcement Grants
3. Equipment Grants Program
This program provides incentive grants to
encourage states to adopt and implement effective
programs to reduce highway deaths and injuries
resulting from individuals riding unrestrained or
improperly restrained in motor vehicles. Areas for
activities include:
•
Aggressive Driving
•
Speeding
•
Distracted Driving
•
Driving Unbelted
•
Child Restraint Misuse
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This program provided incentive grants to states
that implemented effective programs to reduce
traffic safety problems resulting from impaired
driving.
To reduce alcohol and/or drug impaired driving
and diminish its consequences in Vermont.
In Vermont, speed, lack or misuse of
safety belts, and alcohol are recognized as
the top three issues in highway fatalities.
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Federal Grants (NHTSA)
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Other funding sources identified by
sub-grantees (Match)
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Grant management requires governmental units to
monitor sub-awards to assure compliance with
applicable Federal requirements and cost principles
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State agencies
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Political subdivisions of the state
(ex: counties, towns, villages or not-for-profit
organizations that have oversight for highway
safety or serve a population that is in need of
highway safety program services)
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The GHSP
does not fund for-profit agencies
.
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A goal is a benchmark
Established as an idea, to correct an identified
problem
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Long and Short-term
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With Specific and Measureable Outcomes
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Write a Problem Statement
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Develop the Project Goals/Objectives/Activities
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Develop Performance Measures
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Create Timelines
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Develop Your Action Plan
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Evaluation Plan (how success will be measured:
outcomes)
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Resources Required: financial and community partners
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Follow the instructions and email all
applications to:
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GHSP's grant funding policy is based
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KEY Component
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Mandy White – 802-595-9341
Mandy White – 802-595-9341
mandy.white@state.vt.us
mandy.white@state.vt.us
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Restraint Use
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Impaired Driving
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Speeding and Aggressive Driving
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Distracted Driving
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Read every application before funding
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Review and consider past performance, spending,
reporting accuracy and timeliness
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Make decision and notification
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Under MAP-21 the Federal Share
for all funding sources is:
20 = 1
80 = 4
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Match is therefore 25%
25% Match Requirement for all Subgrants
Match can be met with cash or in-kind resources
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Operating Costs (Paid for by the agencies own funds to support
the project)
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Indirect Costs (rate must be approved by Federal/State
cognizant agency)
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Third Party: personnel, goods, services – reasonable value must
be used
Supporting Documentation with methodology for match is required
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GHSP uses a risk assessment for applicants to
determine review and monitoring of subreciepient
financials.
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The on-site monitoring looks for internal controls
and an adequate financial system.
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The Monitoring team checks for compliance with
regulations.
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The team can require corrective actions if
necessary.
The grant provides you with funds to perform the
services approved by GHSP.
You must submit the following to get reimbursed:
All requests for reimbursements should be submitted
to your program coordinator with the original receipts
(or agreements, contracts, or other documentation).
Credit card statements are not considered original
receipts.
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Back up documentation
for reimbursement
must be included
with every Financial Report
Form.
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We can reimburse you for:
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Activity as described in your application
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Over time hours, mileage, in-state travel, dispatch
hours if two or more officers are on duty, court
hours if tickets are written on GHSP grants
Reimbursement Forms
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Financial Report Form (one each month, no
report is necessary if there is no activity)
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Supervisor’s Report
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Officers Activity and Time Sheets (
each report
must be signed by supervisor
)
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Training
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Non Grant related assists/activity
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Truck inspections/commercial vehicle
enforcement
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Rollover demos
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Monthly Activity Reports and GHSP Financial
Reports: (if no activity then reports are
not
required).
•
Quarterly Narrative Reports: (reports
are
required
even if no activity).
•
Final Reports: Tell us what you did do compared
with what you said you would do.
Reports can be electronically submitted
•
Missing back up documentation
(ex: general ledger payroll report)
•
Incorrect mileage rate
•
Match Calculation
: Federal Share vs. Non-Federal share
•
Missing signatures and dates
•
Unallowable activity
•
Missing Salary Sheets
All Awardees must follow the rules and
guidelines for grant performance and reporting.
Anytime you have a question about this, please
contact:
–
Betsy Ross at GHSP for programming, performance,
changes in scope of work.
GHSP will hold a separate webinar for the grant
FINANCE REPORTING
component portion of your
grants around September of 2015.
Anyone that needs further assistance or would like to
participate is encouraged to attend.
You will also be receiving your reporting forms
electronically around that time as well.
Grant Questions:
Betsy Ross 802-241-5511
GHSP Questions:
Bruce Nyquist 802-828-2696
Data Questions:
Mandy White 802-595-9341
LE Grant Coordinator
Betsy.Ross@state.vt.us
LELs:
Tom.Fields@state.vt.us
(South)
John.Filipek@state.vt.us
(North)
Open for start of Program
The Governors Highway Safety Program (GHSP) in Vermont has undergone a change in venue, now operating under the newly established Highway Safety Office at the Agency of Transportation (AOT). This strategic restructuring aims to enhance collaborative efforts and streamline highway safety initiatives across the state. GHSP focuses on providing federal grants to support projects aimed at reducing crashes and improving overall highway safety. The program also works closely with various state and local agencies, non-profit organizations, and private sector partners to deliver effective traffic safety projects and services.
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Presentation Transcript
Governors Highway Safety Program 2016 Law Enforcement Grants Webinar
Change in Venue Department of Public Safety Agency of Transportation
Change in Venue Agency of Transportation and Department of Public Safety are excited and pleased to announce the transfer of the Governors Highway Safety Program (GHSP) to the newly established Highway Safety Office at AOT!
Change in Venue As a result of AOT s strategic restructuring, the opportunity to group Vermont s highway safety initiatives under one roof, building on what is already a shared vision for collaborative, coordinated planning among many state and local partners.
Webinar Topics Governor s Highway Safety Program Strategy and Best Practices Grant programs Application Process Grant Agreements Gathering & Reporting Data Questions
Governors Highway Safety Program Federal Grants are provided to the States to help implement programs to reduce major and overall crashes
Governors Highway Safety Program Vermont Governor's Highway Safety Program (GHSP) awards federal highway safety grant funds to local, state and not-for-profit agencies for projects to improve highway safety and reduce deaths and serious injuries due to crashes.
Governors Highway Safety Program The staff at GHSP . Reviews and Monitors the GHSP Grant Program including: Law Enforcement Education Drug Recognition Experts (DRE) Traffic Records Systems Provides Guidance and Oversight to State and Local Agencies.
Governors Highway Safety Program The GHSP also works closely within a network of state and local agencies, non-profit organizations and private- sector partners to deliver quality traffic safety projects, services, and information across the state.
Governors Highway Safety Program The GHSP grant program is structured on the federal fiscal year, October 1st - September 30th. The following is an overview of the grant process, timeline, and other requirements related to grant program funding.
Strategy and Best Practices A main component of fulfilling the Governor's Highway Safety Program s mission involves empowering community and independent traffic safety organizations with guidance and support with project funding.
Strategic Highway Safety Plan Critical Emphasis Areas 1. Keeping Vehicles on the Roadway & Minimizing the Consequences of Leaving the Road 2. Improving Young Driver Safety 3. Improving the Design & Operation of Highway Intersections 4. Increasing Safety Belt Use 5. Reducing Impaired Driving 6. Curbing Speeding and Aggressive Driving 7. Keeping Drivers Alert
Three Types of Grants for Law Enforcement 1. Occupant Protection Grants Program 2. DUI Enforcement Grants 3. Equipment Grants Program
Occupant Protection Grants This program provides incentive grants to encourage states to adopt and implement effective programs to reduce highway deaths and injuries resulting from individuals riding unrestrained or improperly restrained in motor vehicles. Areas for activities include: Aggressive Driving Speeding Distracted Driving Driving Unbelted Child Restraint Misuse
DUI Enforcement Grants Program Purpose This program provided incentive grants to states that implemented effective programs to reduce traffic safety problems resulting from impaired driving. To reduce alcohol and/or drug impaired driving and diminish its consequences in Vermont.
Enforcement Grants Program In Vermont, speed, lack or misuse of safety belts, and alcohol are recognized as the top three issues in highway fatalities.
Equipment Grants Radar and laser speed detection are examples of equipment awarded to departments participating in high visibility campaigns such as (Click It or Ticket and Drive Sober or Get Pulled Over). *A new guidance will be issued regarding the ability to receive these grants in the very near future.
Source of Grant Funds Federal Grants (NHTSA) Other funding sources identified by sub-grantees (Match)
2016 Grant Application AOT.GHSPGrantsLE@state.vt.us AOT.GHSPGrantsLE@state.vt.us
Application Grant management requires governmental units to monitor sub-awards to assure compliance with applicable Federal requirements and cost principles
Application Process APPLYING FOR A HIGHWAY SAFETY GRANT Who May Apply State agencies Political subdivisions of the state (ex: counties, towns, villages or not-for-profit organizations that have oversight for highway safety or serve a population that is in need of highway safety program services) The GHSP does not fund for-profit agencies.
Application Process Applications must be submitted electronically.
Project Goals & Objectives A goal is a benchmark Established as an idea, to correct an identified problem Long and Short-term With Specific and Measureable Outcomes
Application Components Write a Problem Statement Develop the Project Goals/Objectives/Activities Develop Performance Measures Create Timelines Develop Your Action Plan Evaluation Plan (how success will be measured: outcomes) Resources Required: financial and community partners
Application Process The application is available to you electronically in fillable format. You may have downloaded it with the documents for this webinar. It is also available on our website: http://ghsp.vermont.gov Follow the instructions and email all applications to: AOT.GHSPGrantsLE@state.vt.us
Governors Highway Safety Program Application Process To be allowable, costs must be necessary, reasonable, allocable, and appropriate to the circumstance. Federal funds must be used in accordance with the appropriate statute. Costs must be consistent with the authorizing statute and implementing regulation, guidance and must not be in violation of Federal, State and local laws.
Governors Highway Safety Program Application Process GHSP's grant funding policy is based on governing statutes. Grant regulations and directives, and supporting documents are contained in the Highway Safety Grant Management Manual: http://www.nhtsa.gov/nhtsa/whatsup/TEA21/GrantMan/HTML/GrantFundPo licy_mkm_revJuly07.pdf
Governors Highway Safety Program Application Process All costs charged to grants must be reasonable; allocable to the specific project; allowable under federal cost principles (if applicable), agency-specific policies, award-specific terms and conditions. See end of document for expanded discussion.
2015 Grant Application Due April 9, 2015 by 3:00 Please submit electronically: AOT.GHSPGrantsLE@state.vt.us
Grant Agreements KEY Component SPEND THE MONEY! On Data driven, focused activity designed to change behavior
Gathering & Reporting Data Web Crash - Canned - Ad Hoc Reports Mandy White 802-595-9341 mandy.white@state.vt.us CAD/VIBRS www.vthighwaysafety.com www.nhtsa.dot.gov
Crash Reduction Priorities Restraint Use Impaired Driving Speeding and Aggressive Driving Distracted Driving
Review and Award The Grant Allocation Advisory Group will: Read every application before funding Compare applications with GHSP priorities and verify applicants are addressing critical issues Review and consider past performance, spending, reporting accuracy and timeliness Make decision and notification
Please Be Aware Under MAP-21 the Federal Share for all funding sources is: 20 = 1 80 = 4 Match is therefore 25%
Match Computation 25% Match Requirement for all Subgrants Match can be met with cash or in-kind resources Operating Costs (Paid for by the agencies own funds to support the project) Indirect Costs (rate must be approved by Federal/State cognizant agency) Third Party: personnel, goods, services reasonable value must be used Supporting Documentation with methodology for match is required
Financial Monitoring and On-Site Review GHSP uses a risk assessment for applicants to determine review and monitoring of subreciepient financials. The on-site monitoring looks for internal controls and an adequate financial system. The Monitoring team checks for compliance with regulations. The team can require corrective actions if necessary.
Getting Reimbursed The grant provides you with funds to perform the services approved by GHSP. You must submit the following to get reimbursed: All requests for reimbursements should be submitted to your program coordinator with the original receipts (or agreements, contracts, or other documentation). Credit card statements are not considered original receipts.
Getting Reimbursed Back up documentation for reimbursement must be included with every Financial Report Form. We can reimburse you for: Activity as described in your application Over time hours, mileage, in-state travel, dispatch hours if two or more officers are on duty, court hours if tickets are written on GHSP grants
Reimbursement Forms Financial Report Form (one each month, no report is necessary if there is no activity) Supervisor s Report Officers Activity and Time Sheets (each report must be signed by supervisor)
We Cannot Reimburse You For: Training Non Grant related assists/activity Truck inspections/commercial vehicle enforcement Rollover demos
Monthly, Quarterly and Final Reports Monthly Activity Reports and GHSP Financial Reports: (if no activity then reports are not required). Quarterly Narrative Reports: (reports are required even if no activity). Final Reports: Tell us what you did do compared with what you said you would do. Reports can be electronically submitted
Common Reporting Errors Missing back up documentation (ex: general ledger payroll report) Incorrect mileage rate Match Calculation: Federal Share vs. Non-Federal share Missing signatures and dates Unallowable activity Missing Salary Sheets
Grant Activity and Performance Management All Awardees must follow the rules and guidelines for grant performance and reporting. Anytime you have a question about this, please contact: Betsy Ross at GHSP for programming, performance, changes in scope of work.
Grant Reporting GHSP will hold a separate webinar for the grant FINANCE REPORTING component portion of your grants around September of 2015. Anyone that needs further assistance or would like to participate is encouraged to attend. You will also be receiving your reporting forms electronically around that time as well.
Help Is Always Available Grant Questions: GHSP Questions: Data Questions: Betsy Ross 802-241-5511 Bruce Nyquist 802-828-2696 Mandy White 802-595-9341 LE Grant Coordinator Betsy.Ross@state.vt.us LELs: Tom.Fields@state.vt.us (South) John.Filipek@state.vt.us (North)
Thank You The Governors Highway Safety Program
