School Budget Preparation for 2024/2025 Academic Year
undefined
P
r
e
p
a
r
a
t
i
o
n
o
f
t
h
e
S
c
h
o
o
l
B
u
d
g
e
t
f
o
r
t
h
e
c
o
m
i
n
g
y
e
a
r
2
0
2
4
/
2
0
2
5
A
p
r
i
l
2
0
2
4
1
Webinar
Webinar recording
Download
Questions
2
Financial Support
Services Unit
(FSSU)
3
Financial Support
Services Unit
(FSSU)
4
Agenda
5
Why Budget?
6
Encourages the board to
plan ahead to meet
school objectives
Financial awareness
and controls spending
Required by the
Governance manual
Ensure expenditure does
not exceed income
S 17.8 (e) the board shall frame
and adopt a budget for the
coming school year
Getting Started
7
Not an exact science – best estimate
School
Income
8
Capitation grant
Ancillary grant
Free book grant
ICT grant
Minor works grant
School Income
Department
Grants
9
DEIS grants
Capitation grant
Ancillary grant
Free schoolbook grant
ICT grant
Minor works grant
**Subject to changes and exchequer funding**
Ringfenced v’s non ringfenced
Ringfenced
ICT grant
Minor works grant
Free schoolbook grant
Capital grants
Restricted fundraising
Can only be spent on specific purpose
Non ringfenced
Capitation grant
Ancillary grant
DEIS grant (6 headings)
School generated income
Unrestricted fundraising
Board of management discretion
10
** NB** Ringfenced grants should be reconciled at year-end.
Advise accountant of unspent amount to be carried forward to next year
Capitation Grant
General Purpose Grant (Not ringfenced)
11
Rate
•
€200 per pupil
enrolled
Sept 2024
•
Min 60/No max
enrolment
•
Enhanced rates
available
special schools and
special classes in
mainstream schools
Approx Timing
•
70% paid in
January
•
(previous years enrolment)
•
30% paid in June
(
current years enrolment)
Purpose
•
day to day running
costs e.g
.
Insurance, heating,
lighting, cleaning
etc
•
Teaching materials
& school resources
Ancillary
Grant
(Under Review)
General Purpose Grant (Not ringfenced)
12
Rate
•
€
to be
confirmed by
DE
•
Min 60 Max 500
enrolment
•
Rates for special
schools
Approx Timing
•
100%
(under review)
(current years enrolment)
Purpose
•
Secretarial and
caretaking services
•
Balance used
towards running
costs of school
Free Schoolbook grant
Specific purpose (ringfenced grant)
13
Rate
•
€
96
(2022/23)
per pupil enrolled
•
Actual numbers
enrolled
Approx Timing
•
10
0%
April
(2022/23)
in advance of the
next academic year
•
(current year enrolment)
Purpose
•
Provide
schoolbooks,
copies and other
resources to pupils
Free Schoolbook administration
grant
Specific purpose (ringfenced grant)
14
Rate
•
€160.62 per day
•
Size of school
Approx Timing
•
100% June in
advance of next
academic year
Purpose
•
Administration of
schoolbook
scheme
ICT Grant
circular 0039/2024
Specific purpose (ringfenced grant)
15
Rate
•
€2,000 base rate
•
€39 mainstream
€43 DEIS
€47 S
pecial school
/ special class
•
Actual numbers
enrolled
Approx Timing
•
10
0% paid in April
•
(previous year enrolment)
Purpose
•
Provide digital
devices for pupils
and teachers
including software,
apps, cloud-based
tools, etc.
Minor Works Grant
circular 0062/2013
Specific purpose ringfenced grant
16
Rate
•
€5,500 base rate
•
€18.50 mainstream
€74.00 s
pecial
school / special
class
•
Actual numbers
enrolled
Approx Timing
•
10
0% paid in April in
advance for next
academic year
•
(current year enrolment)
Purpose
•
Improvements to
school buildings and
grounds
•
The purchase of floor
coverings and
window blinds
•
The purchase of
standard furniture, PE
equipment and IT
related equipment
DEIS Grant
General purpose under 6 DEIS headings (see below)
17
Rate
•
€
Varies
based on the level
of concentrated
disadvantage in
each school
Approx Timing
•
10
0% paid in June
in advance for next
academic year
Purpose
•
To support students at greatest
risk of educational
disadvantage and to improve
their educational outcomes
under 6 headings:
1.
Attendance
2.
Retention
3.
Literacy
4.
Numeracy
5.
Supporting educational
transitions
6.
Partnership with parents
and others
Other Grants
18
School
Generated
Income
19
Other
Income
20
School
Expenditure
21
Education - Salaries
Education - Other
Repairs & Maintenance
Administration
Finance
School Income and Expenditure
22
Income
Expenditure
Surplus/
Deficit
Schools cannot budget for a deficit
If school is running into a deficit situation, the patron/trustee should
be informed immediately
School Budget
Key Points:
Expenditure cannot exceed Income
Reviewed by the
treasurer
Approved by the board
of management
Submit to Trustee
/Patron if requested
On going monitoring of the budget
School Budget
Preparation of school budget
2024/2025
25
Preparing the budget template
26
What is needed?
27
School Budget – LIVE DEMO
Preparing the budget template
29
Q&A
30
Thank you
Any questions please contact us on
primary@fssu.ie
Tel: 01 910 4020
Good evening and welcome to FSSU webinar on the preparation of the School budget for the coming year 24/25 for Primary Schools. My name is Yvonne White, and I am an accountant with the FSSU. I am joined this evening by my colleague Lorraine Farrell. If you have any technical difficulties during the webinar, please email primary@fssu.ie and we will do our best to assist you this evening.
The preparation of the school budget for the upcoming academic year 2024/2025 is essential to ensure financial stability and meet educational objectives. This process involves analyzing past financial data, estimating income and expenses, and aligning budgetary allocations with school priorities. Various grants, funding sources, and support mechanisms play a crucial role in shaping the school's financial framework. Planning ahead and adhering to budgetary guidelines are key to effective financial management in educational institutions.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
1 Preparation of the School Budget for the coming year 2024/2025 April 2024
2 Webinar recording Email Webinar Download Questions
3 Financial Support The FSSU was set up under DE Circular M36/05 Services Unit Further Circulars 60/2017 & 02/2018 issued to include the primary and Community & Comprehensive sectors (FSSU) The FSSU is primarily a support mechanism for C&C, primary and voluntary secondary schools
4 Financial Support Services Unit (FSSU)
5 Getting Started Agenda Preparing the School Budget 2024/2025
6 Why Budget? S 17.8 (e) the board shall frame and adopt a budget for the coming school year Financial awareness and controls spending Required by the Governance manual Encourages the board to plan ahead to meet school objectives Ensure expenditure does not exceed income
7 22/23 previous years and 23/24 YTD I&E account Getting Started Estimated pupil enrolment numbers Plans / goals for coming year FSSU budget template Not an exact science best estimate
8 DE grants and state funding School Income School generated income (e.g. student insurance, school tour, buses, hire of facilities) Voluntary contributions, fundraising, donations etc
**Subject to changes and exchequer funding** 9 Capitation grant Capitation grant Ancillary grant Ancillary grant School Income Department Grants Free book grant Free schoolbook grant ICT grant ICT grant Minor works grant Minor works grant DEIS grants
10 Ringfenced v s non ringfenced Ringfenced Non ringfenced ICT grant Capitation grant Minor works grant Ancillary grant Free schoolbook grant DEIS grant (6 headings) Capital grants School generated income Restricted fundraising Unrestricted fundraising Can only be spent on specific purpose Board of management discretion ** NB** Ringfenced grants should be reconciled at year-end. Advise accountant of unspent amount to be carried forward to next year
11 Capitation Grant General Purpose Grant (Not ringfenced) Purpose Rate Approx Timing day to day running costs e.g. Insurance, heating, lighting, cleaning etc 200 per pupil enrolled Sept 2024 Min 60/No max enrolment Enhanced rates available special schools and special classes in mainstream schools 70% paid in January (previous years enrolment) 30% paid in June (current years enrolment) Teaching materials & school resources
12 Ancillary Grant (Under Review) General Purpose Grant (Not ringfenced) Purpose Rate Approx Timing Secretarial and caretaking services to be confirmed by DE 100% (under review) (current years enrolment) Balance used towards running costs of school Min 60 Max 500 enrolment Rates for special schools
13 Free Schoolbook grant Specific purpose (ringfenced grant) Purpose Approx Timing Rate Provide schoolbooks, copies and other resources to pupils 96 (2022/23) per pupil enrolled Actual numbers enrolled 100% April (2022/23) in advance of the next academic year (current year enrolment)
Free Schoolbook administration grant Specific purpose (ringfenced grant) 14 Purpose Approx Timing Rate Administration of schoolbook scheme 160.62 per day Size of school 100% June in advance of next academic year
15 ICT Grant circular 0039/2024 Specific purpose (ringfenced grant) Purpose Approx Timing Rate Provide digital devices for pupils and teachers including software, apps, cloud-based tools, etc. 100% paid in April (previous year enrolment) 2,000 base rate 39 mainstream 43 DEIS 47 Special school / special class Actual numbers enrolled
16 Minor Works Grant circular 0062/2013 Specific purpose ringfenced grant Purpose Approx Timing Rate Improvements to school buildings and grounds The purchase of floor coverings and window blinds The purchase of standard furniture, PE equipment and IT related equipment 100% paid in April in advance for next academic year (current year enrolment) 5,500 base rate 18.50 mainstream 74.00 special school / special class Actual numbers enrolled
17 DEIS Grant General purpose under 6 DEIS headings (see below) Purpose Approx Timing Rate To support students at greatest risk of educational disadvantage and to improve their educational outcomes under 6 headings: 1. Attendance 2. Retention 3. Literacy 4. Numeracy 5. Supporting educational transitions 6. Partnership with parents and others 100% paid in June in advance for next academic year Varies based on the level of concentrated disadvantage in each school
19 Hire of Facilities School Generated Income Student Insurance School Tours Arts & Crafts Photocopying Bus Hire
20 Restricted Unrestricted Fundraising Other Income Voluntary Contributions Donations Parents Association
21 Education - Salaries Education - Other School Expenditure Repairs & Maintenance Administration Finance
22 School Income and Expenditure Surplus/ Deficit Income Expenditure Schools cannot budget for a deficit If school is running into a deficit situation, the patron/trustee should be informed immediately
School Budget Key Points: Expenditure cannot exceed Income Reviewed by the treasurer Approved by the board of management Submit to Trustee /Patron if requested On going monitoring of the budget
25 Preparation of school budget 2024/2025
26 Preparing the budget template 1. Budget Template Budget 2. Import budget template to monthly reporting template
27 What is needed? Estimated pupil enrolment numbers Mainstream pupils Approved special classes Income and Expenditure report for most recent reconciled period in current year Income and Expenditure report for prior year (2022/2023) Payments reports for both years Reports
29 Preparing the budget template 1. Budget Template Budget 2. Import budget template to monthly reporting template
30 Q&A
Thank you Any questions please contact us on primary@fssu.ie Tel: 01 910 4020
