Road and Bridge Maintenance Prebid Meeting 2023 - Lilongwe, Blantyre, Mzuzu
The Road and Bridge Maintenance Prebid Meeting for the 2023-24 financial year was held in Lilongwe, Blantyre, and Mzuzu. The meeting covered topics such as feedback on previous evaluations, tender preparation, content of bidding documents, tender evaluation procedures, and more. Eligibility criteria and submission details for various maintenance and rehabilitation programs were outlined. Contractors were required to register with relevant authorities and submit bids by the specified deadline for consideration.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Prebid Meeting PHASE I: ROAD AND BRIDGE MAINTENANCE PHASE I: ROAD AND BRIDGE MAINTENANCE 2023 2023- -24 FINANCIAL YEAR 24 FINANCIAL YEAR 22 22nd 18 18th thMay 2023 May 2023- -Lilongwe 19 19th thMay 2023 May 2023- -Blantyre ndMay 2023 May 2023- -Mzuzu Mzuzu Lilongwe Blantyre Roads Authority-Procurement Section
Presentation outline Welcome remarks and introductions Welcome remarks and introductions Feedback on previous evaluation Feedback on previous evaluation Tender Preparation Tender Preparation Contents of bidding documents Contents of bidding documents Tender evaluation procedure Tender evaluation procedure Questions and comments Questions and comments Closing remarks Closing remarks Roads Authority-Procurement Section 2
INTRODUCTION Item Programmes Eligibility 1Sectional Periodic Maintenance and Shoulder Reconditioning 2Reconditioning Roads; 3Rehabilitation Roads; Registration with Registrar of companies Registration with National Construction Industry Council of Malawi (NCIC) in the appropriate category Renewal of PPDA membership for 2023 FY o of Paved o of Unpaved o 4 Road Centre and Edge Lines Marking on Paved Roads; Roads Authority-Procurement Section 3
INTRODUCTION Item Programmes Eligibility 5Road Signs Replacement and Markings 6Accident Spots Improvement Intervention Measures; 7Repair Structures; Spot Repairs and Drainage improvement Works on Trunk Roads; 8 Tender submission Date Registration with Registrar of companies Registration with National Construction Industry Council of Malawi (NCIC) in the appropriate category Renewal of PPDA membership for 2023 FY o o of Major Drainage o 8 5th June 2023 9 Submission 1 Original and 1 Copy Roads Authority-Procurement Section 4
INTRODUCTION Item Programmes Eligibility Replacement of Timber and Bailey Bridges with Concrete Decks; Registration with Registrar of companies Registration with National Construction Industry Council of Malawi (NCIC) in the appropriate category o Renewal of PPDA membership for 2021 FY 9 o o Tender submission Date 5th June 2023 Last date for receipt of clarifications Submission 1 Original and 1 Copy and 1 CD Roads Authority-Procurement Section 5
Feedback on Previous Feedback on Previous Evaluation Key Issues Identified for non-responsiveness Overall responsiveness-Omissions-Incompleteness Failure to initial priced BOQs Average Annual Turn Over inadequate information PastRelevant Experience: Failure to provide back-up information in form of completion certificates or letters of award and IPCs. Personnel Requirements: Failure to notorise the certificates and sign the CVs Unqualified staff and unexperienced staff Roads Authority-Procurement Section 6
CONTENTS OF TENDER DOCUMENTS Volume I Part 1 - Bidding Procedures Section 1 Instructions to Bidders Section 2 Bid Data Sheet Section 3 Evaluation and Qualification Criteria Section 4 Bidding Forms Including Bill of Quantities Section 5 Eligible Countries Part 2 - Work Requirements Section 6(A) Scope of Works Section 6(B) Drawings Part 3 - Conditions of Contract and Contract Forms Section 8 Special Conditions of Contract Roads Authority-Procurement Section 7
TENDER DOCUMENTS TENDER DOCUMENTS- -CONTENT CONTENT Volume II Part 2 -Work Requirements Section 6(C) Technical Specifications Section 6(D) Supplementary Information Part 3 -Conditions of Contract and Contract Forms Section 7 General Conditions of Contract Section 9 Contract Forms Roads Authority-Procurement Section 8
TENDER EVALUATION PROCEDURE Administrative evaluation Verification of Signed Bid Form with correct Bid Validity- and no changes to clauses Initialling of all pages-Priced BOQs MRA Tax Compliance Registrar General's Certificate NCIC Registration Category Power of Attorney of Signatory of Bid Completeness of Bid Roads Authority-Procurement Section 9
TENDER EVALUATION PROCEDURE - continued Administrative evaluation Information on any Current Litigation in which the Bidder is involved Bid Securing Declaration Form available and Signed-No changes to template Proposed Program (work method and schedule). Descriptions, drawings, and charts showing contract duration Roads Authority-Procurement Section 10
TENDER EVALUATION PROCEDURE - continued TECHNICAL RESPONSIVENESS Average annual turnover: volume of construction contracts over the past 3 years -values indicated in the Bid Document Past experience in similar works in the past 5 to 10 years- Completion Certificates/Letters of award List of essential equipment as requested in the Bid Document Roads Authority-Procurement Section 11
TENDER EVALUATION PROCEDURE - continued TECHNICAL RESPONSIVENESS Qualifications of site personnel Site Agent: Minimum Qualifications and a minimum number of years of experience plus the number of similar projects undertaken as indicated in the Bid Document (Part 1 Section 3) Foreman: Minimum Qualifications and a minimum number of years of experience plus the number of similar projects undertaken as indicated in the Bid Document (Part 1 Section 3) Certificate/CVs to be Notorised Roads Authority-Procurement Section 12
TENDER EVALUATION PROCEDURE - continued TECHNICAL RESPONSIVENESS Credit facilities, amount specified (Part 1 Section 3) Letters from the bank have to state the actual amount of credit facility available and have to be dated not later than PAST SIX MONTHS. Roads Authority-Procurement Section 13
TENDER EVALUATION PROCEDURE continued DETAILED EVALUATION FINANCIAL EVALUATION Unit Rate Analysis Correction of errors Ranking of bids from the lowest to the highest Award to lowest evaluated Roads Authority-Procurement Section 14
TENDER EVALUATION PROCEDURE continued Unit Rate Analysis 1. Demonstrate that the major items in the bills of quantities have been analysed. 2. Demonstrate that major unit rates in the bills of quantities are not lower than the rates in the analysis of major unit rates 3. Outdated quotations will be disqualified. Basic prices for labour should not be below the Government minimum wage. 4. Rates are not lower than the prices on the list of basic labour rates, list of basic material rates, and list of basic plant hire rates Roads Authority-Procurement Section 15
QUESTIONS? THANK YOU! THANK YOU! Roads Authority-Procurement Section 16
