Risk Management Workshop Highlights - 2020 Surface Operations
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2020 Surface Operations Workshop Response Directorate
2
What this workshop provides:
•
Policy
Review
•
Safety
Enhancements
•
It is
NOT
a replacement for
TCT
•
D
O
NOT
ALTER
this presentation
–
But
you can
add local information
to the
end
3
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2020 Surface Operations Workshop Response Directorate
•
This Workshop should
be
Interactive
Interactive
,
NOT
all
l
ecture
–
Ask
Questions
–
Answer
questions
–
Share
experiences
(keep between the buoys)
–
Share
Insights
Participate
Participate
Participate
R
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t
(
R
M
)
•
Coast Guard (including Auxiliary) operations are
inherently complex, dynamic, potentially dangerous, and,
by nature, involve the acceptance of some level of risk
•
Risk
MUST
MUST
be continuously evaluated throughout every
mission not just at the initial briefing
•
Mission plans and risk profile should be reported to OIA
4
2020 Surface Operations Workshop Response Directorate
R
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•
We Continually Make Decisions Based on How Much Risk
We Are Willing To Accept
–
Personal
–
Auxiliary
•
By Increasing Our Understanding Of Risk Management –
We Will Increase Our Performance and Safety
5
2020 Surface Operations Workshop Response Directorate
R
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Risk Management is more than filling out a form or a
process.
It is a
mindset
and awareness of risk and reward that can be
used not only in your Auxiliary life but in everything that we
do in our personal lives.
It is a
Safety Culture!
Safety Culture!
6
2020 Surface Operations Workshop Response Directorate
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A continuous, systematic process of identifying and
controlling risk in all activities according to a set of pre-
conceived parameters by applying appropriate management
policies and procedures.
This process includes detecting hazards, assessing risk,
and implementing and monitoring risk controls to support
effective, risk-based decision-making
.
7
2020 Surface Operations Workshop Response Directorate
R
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•
We Take Steps To Mitigate The Risks
–
Ask for Help
–
Modify Our Plans
–
Reassess continuously
•
Change Our Start Time
•
Change Our Route
•
Change Our Crew
–
Check Our Equipment (be proficient, not just aware)
8
2020 Surface Operations Workshop Response Directorate
M
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The Risk Management Instruction (COMDTINST 3500.3A)
•
Updates the RM process from 7 steps to the new 5 step
process
•
Reintroduces the PEACE and STAAR models
•
Introduces the Risk Assessment Matrix (RAM)
•
Requires the use of GAR 2.0
9
2020 Surface Operations Workshop Response Directorate
P
E
A
C
E
M
o
d
e
l
•
New GAR tool uses PEACE and scores the risk
L
L
o
o
w
w
–
–
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-
-
H
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•
P
lanning
•
E
vent
•
A
ssets - Crew
•
A
ssets - Boat/Resources
•
C
ommunications/Supervision
•
E
nvironment
10
2020 Surface Operations Workshop Response Directorate
S
T
A
A
R
M
o
d
e
l
•
S
pread out – Disperse the risk by increasing time
between events or using additional assets
•
T
ransfer – If possible, locate a better suited asset to
conduct the mission
•
A
void – Wait for risk to subside (daylight?)
•
A
ccept – Benefit should outweigh Risk
•
R
educe – Use PPE, additional training or rest, stress
reduction
11
2020 Surface Operations Workshop Response Directorate
G
A
R
2
.
0
M
A
T
R
I
X
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2020 Surface Operations Workshop Response Directorate
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s
•
Complete the online “Introduction to Risk Management”
training course 100202
(one time)
•
Attend “Annual Risk Management TCT Refresher”
–
The training shall be delivered by certified facilitators
–
New qualifications for Auxiliary TCT facilitator qualifications
provided on BSX Policy Letter 19-03 (03 July 2019)
–
Auxiliary facilitators (TCTAUX) should make annual TCT
Refreshers more available
13
2020 Surface Operations Workshop Response Directorate
M
i
s
s
i
o
n
R
i
s
k
•
Everyone on board should evaluate the risks
–
Do we have the right facility for the mission?
–
Is the weather within safety limits now and expected throughout
the mission?
–
Do we have the correct mix of crew/experience for the mission?
–
Do we clearly understand our tasking?
–
Am I ready/capable for this mission?
–
Is the rest of the crew ready and capable for the mission?
14
2020 Surface Operations Workshop Response Directorate
I
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15
2020 Surface Operations Workshop Response Directorate
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about financial
matters,
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discord?
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2020 Surface Operations Workshop Response Directorate
K
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S
a
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t
y
•
Training
/
Crew
Qualifications -
Train for “Proficiency” not
just enough to “qualify” or “re-qualify”
•
Use your Risk Management Tools
PEACE, STAAR, GAR 2.0
•
Don’t just
be a
member
of the “12
Hour
Club”
.
Always
strive to
exceed minimum training
hours
16
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17
2020 Surface Operations Workshop Response Directorate
ALL
mishaps must
be
reported
to
the Order Issuing
Authority
(OIA)
immediately!
•
A Coast Guard mishap is defined as any unplanned, unexpected or
undesirable event that causes injury, occupational illness, death,
material loss or damage.
•
Additionally the Auxiliary requires any incident which causes a
disruption or alteration of the mission reported.
•
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•
Mishap report
does not
equal
punishment
•
However this does not apply for reckless or foolhardy actions
•
Incidents occur
•
Not reporting
Not reporting
a
a
mishap MAY lead
mishap MAY lead
to
to
punitive
punitive
action
action
•
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2020 Surface Operations Workshop Response Directorate
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19
2020 Surface Operations Workshop Response Directorate
•
Obtain orders from
OIA
•
Ensure
currency:
–
Of Facility
Inspection
–
Of Crew
certifications
•
Responsible for ENTIRE
crew
–
From
pre-mission brief
to
debrief
–
Ensuring
each
member knows
their role
AND
is capable of filling
that
role
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20
2020 Surface Operations Workshop Response Directorate
•
Designate
primary
lookout(s)
•
Exercise DIRECT supervision
when
facility
is
being
operated
by
crewmember
•
Ensure that helmsman
NOT
leave
the
helm
station
•
Ensure kill switches are used
(when
a
pplicable)
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21
2020 Surface Operations Workshop Response Directorate
•
Ensure all crew members are capable of performing the
mission
•
Ensure crew
follows fatigue standards
in Aux Ops
Policy
Manual
•
Ensure all crew are equipped with required PPE and
are proficient in its use
•
Ensure PPE maintained in accordance with
Maintenance Procedure Cards
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…
2020 Surface Operations Workshop Response Directorate
22
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–
The Operations Policy Manual contains the following:
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t
h
e
m
i
s
s
i
o
n
,
s
a
i
d
p
e
r
s
o
n
h
a
s
a
a
r
r
e
e
s
s
p
p
o
o
n
n
s
s
i
i
b
b
i
i
l
l
i
i
t
t
y
y
f
f
o
o
r
r
i
i
m
m
m
m
e
e
d
d
i
i
a
a
t
t
e
e
l
l
y
y
b
b
r
r
i
i
n
n
g
g
i
i
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n
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g
t
t
h
h
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e
c
c
o
o
n
n
d
d
i
i
t
t
i
i
o
o
n
n
t
t
o
o
t
t
h
h
e
e
a
a
t
t
t
t
e
e
n
n
t
t
i
i
o
o
n
n
o
o
f
f
t
t
h
h
e
e
c
c
o
o
x
x
s
s
w
w
a
a
i
i
n
n
,
F
C
,
a
n
d
D
i
r
e
c
t
o
r
v
i
a
t
h
e
c
h
a
i
n
o
f
l
e
a
d
e
r
s
h
i
p
a
n
d
t
h
e
O
I
A
.
23
2020 Surface Operations Workshop Response Directorate
C
o
x
s
w
a
i
n
&
C
r
e
w
R
e
s
p
o
n
s
i
b
i
l
i
t
i
e
s
Per the Ops Policy Manual, maintain awareness of physical
limitations, i.e. vision & hearing acuity, in yourself and in
others
–
First line of defense
First line of defense
– Coxswain during pre-underway briefing
–
Second line of defense
Second line of defense
– crew continually observing each other
during mission for physical limitations
–
Third line of defense
Third line of defense
– QE check rides but that only happens
once every three years
24
2020 Surface Operations Workshop Response Directorate
C
r
e
w
R
e
s
p
o
n
s
i
b
i
l
i
t
i
e
s
R
e
v
i
e
w
25
2020 Surface Operations Workshop Response Directorate
S
a
f
e
t
y
i
s
p
a
r
a
m
o
u
n
t
•
If you see something, say
something
•
Use your
Risk Management Tools
•
Remember ORM (Operational Risk Management)
•
Ensure you are well rested
prior to
getting
underway
I
m
p
o
r
t
a
n
t
R
e
m
i
n
d
e
r
s
26
2020 Surface Operations Workshop Response Directorate
•
Mobile
Devices
–
U
s
e
o
f
M
o
b
i
l
e
D
e
v
i
c
e
s
(
p
h
o
n
e
s
,
t
a
b
l
e
t
s
)
i
s
P
P
R
R
O
O
H
H
I
I
B
B
I
I
T
T
E
E
D
D
w
i
t
h
o
u
t
p
e
r
m
i
s
s
i
o
n
f
r
o
m
C
o
x
s
w
a
i
n
(
N
E
V
E
R
u
s
e
d
b
y
t
h
e
h
e
l
m
s
m
a
n
)
–
Ref: BSX Policy Letter (19-05)
–
If necessary (and if Coxswain must use),
come
to
dead
stop to
use
mobile
device
•
A
Proper lookout
Proper lookout
must be
maintained
at
all
t
imes
I
m
p
o
r
t
a
n
t
R
e
m
i
n
d
e
r
s
27
2020 Surface Operations Workshop Response Directorate
Radio Watch
•
All vessels equipped with a VHF marine radiotelephone must
maintain a watch on channel 16 whenever the radio is not being
used to communicate. See National SAR Manual (COMDTINST
M16130.2F) chapter 2 / SAR Communications, Paragraph 2.5.6
Channel 16 Monitoring Requirements (page 2-29)
•
Do not simply monitor your ops channel (use dual watch, scan,
or 2
nd
radio)
I
m
p
o
r
t
a
n
t
R
e
m
i
n
d
e
r
s
28
2020 Surface Operations Workshop Response Directorate
Radio Communications
•
In all radio communications, we are to act as professionals
•
At no time shall we make reference to ethnicity, race, gender,
sexual orientation or religious affiliations in radio transmissions
•
This is a zero tolerance policy and must be strictly adhered to
“
H
a
p
p
e
n
U
p
o
n
”
P
o
l
i
c
y
R
e
m
i
n
d
e
r
29
2020 Surface Operations Workshop Response Directorate
I
f
y
o
u
d
i
s
c
o
v
e
r
a
v
e
s
s
e
l
d
u
r
i
n
g
r
o
u
t
i
n
e
p
a
t
r
o
l
t
h
a
t
r
e
q
u
e
s
t
s
a
s
s
i
s
t
a
n
c
e
a
n
d
t
h
a
t
v
e
s
s
e
l
h
a
s
n
o
t
b
e
e
n
i
n
c
o
n
t
a
c
t
w
i
t
h
t
h
e
C
o
a
s
t
G
u
a
r
d
o
r
a
p
r
i
v
a
t
e
t
o
w
s
e
r
v
i
c
e
:
–
You may render assistance including
tow if
capable
–
Notify
the
Operational Commander, identity
the
location
and
identity
of
the
vessel and
the intended
towing
destination
–
If
vessel is in danger and you are unable
to
safely
tow, you
may
endeavor
to
safely
remove
persons
from the
vessel until
additional help can arrive on scene
“
H
a
p
p
e
n
U
p
o
n
”
P
o
l
i
c
y
R
e
m
i
n
d
e
r
(
C
o
n
’
t
)
30
2020 Surface Operations Workshop Response Directorate
–
Coxswain
decides
on whether or
not
to assist
vessel
b
ased on
consultation with crew and
risk
assessment
–
Inform
your OIA
of your intentions, not “ask for permission to
tow”
–
The CG SMC
or OIA
may override your decision if warranted
by an evaluation of
the
circumstances or if your facility is
needed on a higher priority task
A
s
s
i
s
t
a
n
c
e
t
o
A
u
x
i
l
i
a
r
y
F
a
c
i
l
i
t
i
e
s
31
2020 Surface Operations Workshop Response Directorate
•
Coast Guard resources or Auxiliary
facilities may
be used
to
help Auxiliary facilities
in
need
of
assistance at
any
time
•
An
Auxiliary Facility
is
defined
as an
Operational
Facility
having a
current
accepted
offer
of use
whether
u
nder
orders or
not
•
It is NOT
just any boat
owned
by
an
Auxiliary
member
S
a
f
e
t
y
i
s
A
L
W
A
Y
S
P
r
i
o
r
i
t
y
1
32
2020 Surface Operations Workshop Response Directorate
•
Remember
safety of the crew
safety of the crew
, the public, and
the vessel
are more important
than
the
mission
•
PLB (Personal Locator
Beacon)
–
Have it on your person at
all
times when
underway
–
Check the battery expiration
date
and perform required monthly test per MPC
–
Keep it registered with NOAA (every 2
years)
–
As of
1
June 2016,
all
crew and coxswain on board must have
/
wear
a
PLB
•
HAZMAT
–
S
teer
well clear
of ANY HAZMAT situation
unless
you
have a certified
HAZMAT
responder on your
crew
•
Do only what you &
your facility/crew
are capable of
.
•
S
a
f
e
t
y
o
f
y
o
u
r
C
r
e
w
A
l
w
a
y
s
C
o
m
e
s
F
i
r
s
t
•
Operate at
safe
speed
for
the
sea
conditions and local
environment
•
Observe all NO WAKE
zones
– set the example for all
other boaters
P
r
o
v
i
d
e
S
A
R
R
e
s
p
o
n
s
e
33
2020 Surface Operations Workshop Response Directorate
A
O
M
R
e
m
i
n
d
e
r
s
•
Patrol
orders are good for a 24
hour period
from the
first
itinerary
entry
•
Request multiple orders
for
multiple days – do
not
combine
•
T
i
m
e
i
n
t
h
e
i
t
i
n
e
r
a
r
y
m
u
s
t
b
e
c
o
n
s
e
c
u
t
i
v
e
w
i
t
h
n
o
g
a
p
s
.
O
n
e
c
a
t
e
g
o
r
y
e
n
d
s
a
t
1
2
0
0
,
t
h
e
n
e
x
t
b
e
g
i
n
s
a
t
1
2
0
0
,
N
o
t
1
2
0
1
o
r
l
a
t
e
r
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
35
2020 Surface Operations Workshop Response Directorate
•
Mission Code 01D – Operational Standby, used for time
when you are not underway but available such as:
•
Prior to getting underway, crew prepping for mission
•
When moored for meals, breaks, logistics stops
•
Debriefing and cleaning up after a mission
•
Important since hours accumulated in 01D are included in
calculating “crew fatigue parameters”
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
36
2020 Surface Operations Workshop Response Directorate
•
T
r
a
i
n
i
n
g
m
i
s
s
i
o
n
s
(
2
2
A
)
d
o
n
o
t
r
e
q
u
i
r
e
a
Q
E
t
o
b
e
o
n
-
b
o
a
r
d
•
If
on a
QE check
ride
,
use 22A and list
the QE
as
required by
your
district
and note in comments box
the QE’s
name and
actual time doing
QE
activity
•
If
a mid-patrol crew change, list all
crew
members and note
times for
each in
the
comments box.
The
coxswain
and/or
facility cannot
be
changed
•
The IS
officer will adjust
the
entries in
AUXDATA
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
•
Mission code 23A – SAR Standby
•
Use only when specifically assigned by OIA to assume
dedicated SAR standby or actual SAR mission
•
Qualified crew must be in immediate vicinity of facility and in
prescribed uniform.
•
Examples: prolonged searches where Active Duty (AD) crews
may exceed fatigue standards, AD assets not available,
busy/holiday weekends
37
2020 Surface Operations Workshop Response Directorate
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
38
2020 Surface Operations Workshop Response Directorate
•
When
requesting orders,
always check the
last
Facility
Inspection
Date
•
If the
patrol
date will be 1 year
+
45
days from
the last
inspection, a new offer for use must be submitted
before
the
patrol.
AOM
will not allow order
completion
with an
out
of date
inspection
•
If the date you
try
to complete orders is over
1 year + 45
days
from the last inspection,
AOM
will not allow completion of the
orders, even if
the
patrol
date was within the
1 year + 45
days
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
39
2020 Surface Operations Workshop Response Directorate
•
M
e
a
l
s
a
r
e
n
o
t
a
u
t
o
m
a
t
i
c
a
l
l
y
c
h
e
c
k
e
d
o
f
f
-
m
u
s
t
b
e
s
e
l
e
c
t
e
d
m
a
n
u
a
l
l
y
f
o
r
e
a
c
h
m
e
m
b
e
r
•
Select
only
the meals that were
actually
consumed
during
the underway portion of the
patrol,
not before
and
after
•
FINCEN does
not
pay for water, soda, snacks,
etc.
•
If you
receive fuel or
meals at no
cost from
the Coast
Guard,
check “Government Provided”
box
A
O
M
R
e
m
i
n
d
e
r
s
(
C
o
n
’
t
)
40
2020 Surface Operations Workshop Response Directorate
•
Do
not
claim engine oil;
it
is included
in
your
SAMA
payment
•
Fuel
additives
are
2-cycle
oil, ethanol mitigation,
injection
cleaner,
stabilizers, octane
enhancer,
etc.
•
Include receipts
as required.
CG
policy
is $75;
Districts may
require
receipts at
a lower amount
to
include any and all
claimed
expenses
•
Per the
Operations Policy Manual, patrol orders must
be
submitted within 30 days after
completion
of
the
patrol
S
u
b
s
i
s
t
e
n
c
e
P
a
y
m
e
n
t
R
e
m
i
n
d
e
r
s
41
2020 Surface Operations Workshop Response Directorate
•
Subsistence (meal) payments go to the Owner or Operator as
selected on the order
request
•
The member receiving the subsistence payment is obligated to
either
Turn
the payment over
to
each crew member
or
Provide
a
meal(s)
to
each
crew member
commensurate with
at
least
the
subsistence amount paid
•
Subsistence payments are not to be kept
by
the owner or operator
or put in a
boat
maintenance fund. This is what SAMA is
for
N
e
w
A
U
X
D
A
T
A
42
2020 Surface Operations Workshop Response Directorate
New AUXDATA / AOM System
•
The functions of AOM will be incorporated into the new AUXDATA
system
•
There will no longer be two separate systems
•
Patrol orders will be managed in the new AUXDATA system when it
comes on line.
A
d
d
i
t
i
o
n
a
l
R
e
m
i
n
d
e
r
s
43
2020 Surface Operations Workshop Response Directorate
•
Any
other
special
requirements
from
your
local
DIRAUX
?
•
How
about your
OIA?
A
U
X
S
C
O
U
T
Auxiliary-Sea Scout Youth Development
Program
•
When involved with Sea Scouts, observe
ALL
ALL
provisions of the SOP published
0
1 November 2019
44
2020 Surface Operations Workshop Response Directorate
Bravo
Zulu!
Great
Job!
Thank
you for
your participation in the
2020
Surface Operations
Workshop.
Please share your thoughts
and feedback
about
this workshop with
us.
Send your comments
to:
D
i
v
i
s
i
o
n
C
h
i
e
f
,
O
p
e
r
a
t
i
o
n
s
P
r
o
j
e
c
t
s
a
n
d
E
d
u
c
a
t
i
o
n
a
l
O
u
t
r
e
a
c
h
B
r
u
c
e
.
P
u
g
h
@
c
g
a
u
x
n
e
t
.
u
s
Bruce Pugh, DVC-RE
Rick Saunders
, DIR-R
Roy Savoca,
DIR-Rd
45
2
2
0
0
2
2
0
0
S
S
u
u
r
r
f
f
a
a
c
c
e
e
O
O
p
p
e
e
r
r
a
a
t
t
i
i
o
o
n
n
s
s
W
W
o
o
r
r
k
k
s
s
h
h
o
o
p
p
R
R
e
e
s
s
p
p
o
o
n
n
s
s
e
e
D
D
i
i
r
r
e
e
c
c
t
t
o
o
r
r
a
a
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t
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e
The 2020 Surface Operations Workshop organized by the National Response Directorate focused on Risk Management in Coast Guard and Auxiliary operations. The workshop emphasized the importance of continuous evaluation and control of risks during missions to enhance safety and performance. Attendees were encouraged to adopt a proactive approach towards identifying hazards, assessing risks, and implementing necessary controls. Risk management was highlighted as a crucial mindset applicable not only in professional operations but also in personal lives.
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Presentation Transcript
National Response Directorate Surface Operations Workshop 2020
Welcome What this workshop provides: Policy Review Safety Enhancements It is NOT a replacement for TCT DO NOTALTER this presentation But you can add local information to the end 2 2020 Surface Operations Workshop Response Directorate
Ground Rules This Workshop should be Interactive, NOT all lecture Ask Questions Answer questions Share experiences (keep between the buoys) Share Insights Participate Participate Participate 3 2020 Surface Operations Workshop Response Directorate
Risk Management (RM) Coast Guard (including Auxiliary) operations are inherently complex, dynamic, potentially dangerous, and, by nature, involve the acceptance of some level of risk Risk MUST be continuously evaluated throughout every mission not just at the initial briefing Mission plans and risk profile should be reported to OIA 4 2020 Surface Operations Workshop Response Directorate
Risk Management As A Way Of Life We Continually Make Decisions Based on How Much Risk We Are Willing To Accept Personal Auxiliary By Increasing Our Understanding Of Risk Management We Will Increase Our Performance and Safety 2020 Surface Operations Workshop Response Directorate 5
Risk Management Risk Management is more than filling out a form or a process. It is a mindset and awareness of risk and reward that can be used not only in your Auxiliary life but in everything that we do in our personal lives. It is a Safety Culture! 2020 Surface Operations Workshop Response Directorate 6
What is Risk Management A continuous, systematic process of identifying and controlling risk in all activities according to a set of pre- conceived parameters by applying appropriate management policies and procedures. This process includes detecting hazards, assessing risk, and implementing and monitoring risk controls to support effective, risk-based decision-making. 2020 Surface Operations Workshop Response Directorate 7
Risk Management As A Way Of Life We Take Steps To Mitigate The Risks Ask for Help Modify Our Plans Reassess continuously Change Our Start Time Change Our Route Change Our Crew Check Our Equipment (be proficient, not just aware) 2020 Surface Operations Workshop Response Directorate 8
Major Changes to RM The Risk Management Instruction (COMDTINST 3500.3A) Updates the RM process from 7 steps to the new 5 step process Reintroduces the PEACE and STAAR models Introduces the Risk Assessment Matrix (RAM) Requires the use of GAR 2.0 2020 Surface Operations Workshop Response Directorate 9
PEACE Model New GAR tool uses PEACE and scores the risk Low Medium - High Planning Event Assets - Crew Assets - Boat/Resources Communications/Supervision Environment 2020 Surface Operations Workshop Response Directorate 10
STAAR Model Spread out Disperse the risk by increasing time between events or using additional assets Transfer If possible, locate a better suited asset to conduct the mission Avoid Wait for risk to subside (daylight?) Accept Benefit should outweigh Risk Reduce Use PPE, additional training or rest, stress reduction 11 2020 Surface Operations Workshop Response Directorate
GAR 2.0 MATRIX 2020 Surface Operations Workshop Response Directorate 12
What You Need to Do in Surface Operations Complete the online Introduction to Risk Management training course 100202 (one time) Attend Annual Risk Management TCT Refresher The training shall be delivered by certified facilitators New qualifications for Auxiliary TCT facilitator qualifications provided on BSX Policy Letter 19-03 (03 July 2019) Auxiliary facilitators (TCTAUX) should make annual TCT Refreshers more available 2020 Surface Operations Workshop Response Directorate 13
Mission Risk Everyone on board should evaluate the risks Do we have the right facility for the mission? Is the weather within safety limits now and expected throughout the mission? Do we have the correct mix of crew/experience for the mission? Do we clearly understand our tasking? Am I ready/capable for this mission? Is the rest of the crew ready and capable for the mission? 2020 Surface Operations Workshop Response Directorate 14
IM SAFE Are you fit for your mission? I = Illness - Do I have an illness or symptoms of illness? M = Medication - Am I taking prescription or over-counter drugs? S = Stress - Am I under psychological pressure from the job? Worried about financial matters, health problems or family discord? A = Alcohol - Have I been drinking within eight hours? Within 24 hours?Note: Marijuana is not legal for use under federal law F = Fatigue - Am I tired and not adequately rested? E = Eating - Am I adequately nourished? 2020 Surface Operations Workshop Response Directorate 15
Training and Training and Safety Safety Keys to Achieving Safety Training / Crew Qualifications -Train for Proficiency not just enough to qualify or re-qualify Use your Risk Management Tools PEACE, STAAR, GAR 2.0 Don t just be a member of the 12 Hour Club . Always strive to exceed minimum training hours 16 2020 Surface Operations Workshop Response Directorate
Mishap Reporting ALL mishaps must be reported to the Order Issuing Authority (OIA) immediately! A Coast Guard mishap is defined as any unplanned, unexpected or undesirable event that causes injury, occupational illness, death, material loss or damage. Additionally the Auxiliary requires any incident which causes a disruption or alteration of the mission reported. This allows the mishap to become an education opportunity to be shared across the entire organization. 17 2020 Surface Operations Workshop Response Directorate
Mishap Reporting Mishap report does not equal punishment However this does not apply for reckless or foolhardy actions Incidents occur Not reporting a mishap MAY lead to punitive action All Districts must report summaries (no names) of damage & injury type mishaps to: Roy Savoca, DIR-Rd email: roy@savoca.us 2020 Surface Operations Workshop Response Directorate
Coxswain Responsibilities Review Obtain orders from OIA Ensure currency: Of Facility Inspection Of Crew certifications Responsible for ENTIRE crew From pre-mission brief to debrief Ensuring each member knows their role AND is capable of filling that role 2020 Surface Operations Workshop Response Directorate 19
Coxswain Responsibilities Designate primary lookout(s) Exercise DIRECT supervision when facility is being operated by crewmember Ensure that helmsman NOT leave the helm station Ensure kill switches are used (when applicable) 2020 Surface Operations Workshop Response Directorate 20
Coxswain Responsibilities Ensure all crew members are capable of performing the mission Ensure crew follows fatigue standards in Aux Ops Policy Manual Ensure all crew are equipped with required PPE and are proficient in its use Ensure PPE maintained in accordance with Maintenance Procedure Cards 2020 Surface Operations Workshop Response Directorate 21
Quote from Ops Policy Manual Each Auxiliarist is charged with an ongoing responsibility to use good judgment and common sense when evaluating their continuing ability to carry out their assignments. Each individual s responsibility to exercise sound judgment requires each operator or crewmember, prior to departing on an ordered mission, to evaluate their own physical status and decline orders when unable to perform the required duties It is incumbent upon the member to self-enforce; however, this does not always occur. It is critically important that the coxswain evaluate each crew member s physical abilities prior to getting underway and this too does not always occur. 2020 Surface Operations Workshop Response Directorate 22
Quote from Ops Policy Manual It is the responsibility of each crew member to evaluate other crew members with regards to physical abilities to perform the tasks. The Operations Policy Manual contains the following: In the event a crew member becomes aware of a physical or mental condition in one of the other crew members or in himself/herself, which may jeopardize the safety of the mission, said person has a responsibility for immediately bringing the condition to the attention of the coxswain, FC, and Director via the chain of leadership and the OIA. 2020 Surface Operations Workshop Response Directorate 23
Coxswain & Crew Responsibilities Per the Ops Policy Manual, maintain awareness of physical limitations, i.e. vision & hearing acuity, in yourself and in others First line of defense Coxswain during pre-underway briefing Second line of defense crew continually observing each other during mission for physical limitations Third line of defense QE check rides but that only happens once every three years 2020 Surface Operations Workshop Response Directorate 24
Crew Responsibilities Review Safety is paramount If you see something, say something Use your Risk Management Tools Remember ORM (Operational Risk Management) Ensure you are well rested prior to getting underway 2020 Surface Operations Workshop Response Directorate 25
Important Reminders Mobile Devices Use of Mobile Devices (phones, tablets) is PROHIBITED without permission from Coxswain (NEVER used by the helmsman) Ref: BSX Policy Letter (19-05) If necessary (and if Coxswain must use), come to dead stop to use mobile device A Proper lookout must be maintained at all times 2020 Surface Operations Workshop Response Directorate 26
Important Reminders Radio Watch All vessels equipped with a VHF marine radiotelephone must maintain a watch on channel 16 whenever the radio is not being used to communicate. See National SAR Manual (COMDTINST M16130.2F) chapter 2 / SAR Communications, Paragraph 2.5.6 Channel 16 Monitoring Requirements (page 2-29) Do not simply monitor your ops channel (use dual watch, scan, or 2nd radio) 2020 Surface Operations Workshop Response Directorate 27
Important Reminders Radio Communications In all radio communications, we are to act as professionals At no time shall we make reference to ethnicity, race, gender, sexual orientation or religious affiliations in radio transmissions This is a zero tolerance policy and must be strictly adhered to 2020 Surface Operations Workshop Response Directorate 28
Happen Upon Policy R Reminder If you discover a vessel during routine patrol that requests assistance and that vessel has not been in contact with the Coast Guard or a private tow service: You may render assistance including tow if capable Notify the Operational Commander, identity the location and identity of the vessel and the intended towing destination If vessel is in danger and you are unable to safely tow, you may endeavor to safely remove persons from the vessel until additional help can arrive on scene 2020 Surface Operations Workshop Response Directorate 29
Happen Upon Policy R Reminder (Cont) Coxswain decides on whether or not to assist vessel based on consultation with crew and risk assessment Inform your OIA of your intentions, not ask for permission to tow The CG SMC or OIA may override your decision if warranted by an evaluation of the circumstances or if your facility is needed on a higher priority task 2020 Surface Operations Workshop Response Directorate 30
Assistance to Auxiliary Facilities Coast Guard resources or Auxiliary facilities may be used to help Auxiliary facilities in need of assistance at any time An Auxiliary Facility is defined as an Operational Facility having a current accepted offer of use whether under orders or not It is NOT just any boat owned by an Auxiliary member 2020 Surface Operations Workshop Response Directorate 31
Safety is ALWAYS Priority 1 Remember safety of the crew, the public, and the vessel are more important than the mission PLB (Personal Locator Beacon) Have it on your person at all times when underway Check the battery expiration date and perform required monthly test per MPC Keep it registered with NOAA (every 2 years) As of 1 June 2016, all crew and coxswain on board must have/wear a PLB HAZMAT Steer well clear of ANY HAZMAT situation unless you have a certified HAZMAT responder on your crew 2020 Surface Operations Workshop Response Directorate 32
Provide SAR Response Do only what you & your facility/crew are capable of. Safety of your Crew Always Comes First Operate at safe speed for the sea conditions and local environment Observe all NO WAKE zones set the example for all other boaters 2020 Surface Operations Workshop Response Directorate 33
AOM Reminders Patrol orders are good for a 24 hour period from the first itinerary entry Request multiple orders for multiple days do not combine Time in the itinerary must be consecutive with no gaps. One category ends at 1200, the next begins at 1200, Not 1201 or later
AOM Reminders (Cont) Mission Code 01D Operational Standby, used for time when you are not underway but available such as: Prior to getting underway, crew prepping for mission When moored for meals, breaks, logistics stops Debriefing and cleaning up after a mission Important since hours accumulated in 01D are included in calculating crew fatigue parameters 2020 Surface Operations Workshop Response Directorate 35
AOM Reminders (Cont) Training missions (22A) do not require a QE to be on-board If on a QE check ride, use 22A and list the QE as required by your district and note in comments box the QE s name and actual time doing QE activity If a mid-patrol crew change, list all crew members and note times for each in the comments box. The coxswain and/or facility cannot be changed The IS officer will adjust the entries in AUXDATA 2020 Surface Operations Workshop Response Directorate 36
AOM Reminders (Cont) Mission code 23A SAR Standby Use only when specifically assigned by OIA to assume dedicated SAR standby or actual SAR mission Qualified crew must be in immediate vicinity of facility and in prescribed uniform. Examples: prolonged searches where Active Duty (AD) crews may exceed fatigue standards, AD assets not available, busy/holiday weekends 2020 Surface Operations Workshop Response Directorate 37
AOM Reminders (Cont) When requesting orders, always check the last Facility Inspection Date If the patrol date will be 1 year + 45 days from the last inspection, a new offer for use must be submitted before the patrol. AOM will not allow order completion with an out of date inspection If the date you try to complete orders is over 1 year + 45 days from the last inspection, AOM will not allow completion of the orders, even if the patrol date was within the 1 year + 45 days 2020 Surface Operations Workshop Response Directorate 38
AOM Reminders (Cont) Meals are not automatically checked off - must be selected manually for each member Select only the meals that were actually consumed during the underway portion of the patrol, not before and after FINCEN does not pay for water, soda, snacks, etc. If you receive fuel or meals at no cost from the Coast Guard, check Government Provided box 2020 Surface Operations Workshop Response Directorate 39
AOM Reminders (Cont) Do not claim engine oil; it is included in your SAMA payment Fuel additives are 2-cycle oil, ethanol mitigation, injection cleaner, stabilizers, octane enhancer, etc. Include receipts as required. CG policy is $75; Districts may require receipts at a lower amount to include any and all claimed expenses Per the Operations Policy Manual, patrol orders must be submitted within 30 days after completion of the patrol 2020 Surface Operations Workshop Response Directorate 40
Subsistence Payment Reminders Subsistence (meal) payments go to the Owner or Operator as selected on the order request The member receiving the subsistence payment is obligated to either Turn the payment over to each crew member or Provide a meal(s) to each crew member commensurate with at least the subsistence amount paid Subsistence payments are not to be kept by the owner or operator or put in a boat maintenance fund. This is what SAMA is for 2020 Surface Operations Workshop Response Directorate 41
New AUXDATA New AUXDATA / AOM System The functions of AOM will be incorporated into the new AUXDATA system There will no longer be two separate systems Patrol orders will be managed in the new AUXDATA system when it comes on line. 2020 Surface Operations Workshop Response Directorate 42
Additional Reminders Any other special requirements from your local DIRAUX? How about your OIA? 2020 Surface Operations Workshop Response Directorate 43
AUXSCOUT Auxiliary-Sea Scout Youth Development Program When involved with Sea Scouts, observe ALL provisions of the SOP published 01 November 2019 2020 Surface Operations Workshop Response Directorate 44
Bravo Zulu! Great Job! Thank you for your participation in the 2020 Surface Operations Workshop. Please share your thoughts and feedback about this workshop with us. Send your comments to: Division Chief, Operations Projects and Educational Outreach Bruce.Pugh@cgauxnet.us Bruce Pugh, DVC-RE Rick Saunders, DIR-R Roy Savoca, DIR-Rd 2020 Surface Operations Workshop Response Directorate 45
