Restructuring the PNGC Committee for Effective Operations

The PNGC Board aims to establish a new committee structure to oversee day-to-day operations, with a focus on legal and financial matters. This change involves forming a committee comprising willing members responsible for operational decisions and policy suggestions. The transition is set for January 1, 2014, with elected representatives from various task areas leading the effort with support from team coordinators. The goal is to enhance efficiency and member representation within PNGC.

• PNGC
• Committee Restructuring
• Operational Efficiency
• Member Representation
• Governance

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1. PNGC NEW COMMITTEE STRUCTURE 9thNovember 2013 Gerry Holden

2. NEW PNGC COMMITTEE WHY? WHAT? WHEN? WHO? HOW?

3. WHY? is change necessary The PNGC Board sets high level policy and has oversight to ensure that legal and financial issues are handled correctly This requires a change of structure and a committee responsible for day to day running of PNGC

4. WHAT? sort of committee A group of willing members able to run all aspects of PNGC day to day operations The aim will be to give the committee devolved funds putting operational decision making with the doers The committee will make suggested policy changes to the Board for consideration The committee will represent members interests to the Board

5. WHEN? will this happen The aim is that the new PNGC committee should replace the existing committee with effect from 1stJan 2014

6. WHO? will be members An elected representative from each team of members formed to focus on individual task areas such as those identified by club members in brainstorming sessions: CFI Air Equipment Ground Equipment Estates Finance Admin Safety (These groupings may well evolve with experience)

7. HOW? will this happen Using the list of individual tasks identified by members and the volunteer proformae already returned, team lists will be published by the end of November (Those members who have yet to volunteer please do so as soon as possible) The teams will meet/communicate in December to select a team co-ordinator/representative to serve on the committee The team co-ordinator will work with the team and committee to ensure that the individual tasks allocated to that team are achievable

8. WHAT? list of tasks The following slide shows the total list of tasks identified by members at brainstorming meetings and the division of those tasks into groups. Some groups will require minimal manpower and others significant numbers if the tasks are to be achieved which is essential if PNGC is to operate successfully At the moment too many tasks are being done by too few people so everyone s support is required The ultimate objective of this exercise is FAIRNESS and the new committee will work towards ensuring that PNGC is supported at and away from the launch site by all members Please volunteer for your preferred tasks NOW!

9. Chairman Safety Air Ground Equipment Admin Finance CFI Estates Equipment Inst Selection Inst training Inst checking/ standardisation SOPs Liaise A/F Mgt BGA/CAA Liaison Incident/accident reporting Incident/accident investigation Safety standards Tug and MG overview Launch point mgt Logging Fam Flt briefing XC training Expeds Briefings Clubhouse Improvements Maintenance Furnishings Bar Cleaning AV Eqpt Security Wood supplies Social/catering Hangars Ext maintenance Int maintenance Fault reporting Repairs Weather proofing Cleanliness Tidiness Security Workshop control Tool control a/c packing control Other Inflam store Caravan site Hedge cutting Weed killing Trailer park Grass cutting Rubbish removal (Tugs, gliders, motor glider) Maintenance Fault reporting Repair Recording Usage DI control Cleaning Pol (Air) Oxygen Spares control Documentation control Maintenance training a/c cleaning eqpt Bus Log cabin Fire vehicle Buggies Mowers Winch Range Rovers 4WD Tractors Bowser Tax/ins/MOT Hangar Eqpt POL (GRD) Parachutes Loggers Batteries/Chargers Ground Radios Ballast Covers Cables/Tow ropes Cash/epos control Income reports Advertising Recruiting Membership admin AV Trg material Mentoring Training Representation Disciplinary CRB RN Liaison Job allocation Youth encouragement Webmaster Wi-Fi ISP liaison Hardware Software Logstar Diary Licence/medical records Rosters Flying records Members details Eqpt booking Minute taking Forms Stationery Document control PNGC records ToRs Advice Audits Press liaison Newsletters Notice boards Course admin Mgt info

10. PNGC NEEDS YOU!

11. FINANCE

12. Position year ending 31/08/2013 Aug 2013 Aug 2012 +/- Bank 101,148.88 95,995.51 + 5,153.37 Solent Aviation Owed 9,849.80 + 9,849.80 Fixed assets 459,211.92 456,285.32 + 2,926.6 Buggies (N16) VAT, vouchers, flying acct. Liabilities 26,314.39 25,908.29 - 406.10 Duo, diesel bowser Grant 52,000 52,000 0.00 Total 491,896.21 474,372.54 + 17,523.67

13. Income Flying & members fees 77,673.94 Other includes Other 63,646.95 10,000 Hangarage Total 141,320.89 18,000 Avgas 12,000 Junior 18,000 Trial lessons Caravans, trailers, Tug/MG/vehicle hire etc. 5,500

14. Expenditure Expenditure 123,797.22 Total 123,797.22 11,500 Estates 15,750 Avgas 9,250 A/C parts/labour 8,250 Glider parts/labour Income 141,320.89 8,000 Rent/waste/electric Expenditure 123,797.22 3,600 Diesel Net 17,523.67 2,500 Propane 5,000 BGA 35,000 Insurance

15. What makes what? Soaring/Launch Spending 805 1,585.40 444.99 Insurance KPE 978.80 511.00 costs N11 708.00 497.00 not N28 927.80 552.50 included N29 799.00 500.00 N3 2,221.00 939.43 N7 1,749.25 1,090.62 FUG 7,364.09 5,577.56 Includes fuel G-VH 22,773.35 14,867.90 Includes fuel Winch 8,707.00 142.74

16. Solent Aviation Sales 35,100.64 Purchases 31,553.60 Profit 3,547.04