Research Data Management Services at UCL
Research IT Induction
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High Performance Computing Platforms
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Research Data Management covers all of the decisions that you make about
how to handle you research data from acquisition through to long-term
preservation.
H
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Use
DMPOnline
to create a data management plan
Consider how to organise, store, describe, cite, preserve and re-use data
Talk to the library’s Research Data Management team about your plan at
one of our drop-in sessions.
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Cloud based storage using EU based servers
You can set up your own groups or teams
www.ucl.ac.uk/isd/services/comms-collaborate/groups-teams
Good for collaboration on a project
Shared documents folder
Calendar
Chat
Planner
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Personal data = Information that relates to living individual who can be
identified from that data (via direct or indirect identifiers or a combination
of information sources).
Sensitive data = Special category personal data including: racial or ethnic
origin, political opinions, trade union membership, health/medical data,
religious beliefs, sexual orientation
H
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Store your data securely using the Data Safe Haven or equivalent
certified facility.
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Best practice is to encrypt your data both at rest (hard drive) and in motion
(emails, dropbox, USB sticks)
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:
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Downloadable from
swdb.ucl.ac.uk
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ISD guidance
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Pre-installed on Desktop@UCL
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Hard drive encryption tools:
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Windows: BitLocker (built-in to Windows 7 and up)
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Mac:
FileVault
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Linux:
eCryptfs
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UCL Dropbox is the best and safest way to transfer data
More robust and can handle larger files than email
www.ucl.ac.uk/dropbox
When sharing an encrypted archive it is best practice to send the
password via another channel; e.g., by text message, phone, or in
person.
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For when a high powered desktop isn’t enough…
…We operate three HPC clusters: Legion, Grace and Myriad
Cluster = collection of “nodes” capable of operating in concert
Shared, Linux based facility where jobs are queued and prioritised based
on requested resources
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Apply for an account
on our website
Log in remotely via SSH
Copy your data and scripts over
Submit a job
to the queue and wait
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Software:
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Hundreds of pre-installed applications, libraries and development tools
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Including: R, Python, Matlab, SAS, Stata
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You can install your own software (licence permitting)
Documentation
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Extensive user guide, example submission scripts, FAQs etc. on our wiki
Email support:
rc-support@ucl.ac.uk
Training: Introduction to HPC course
Drop-in sessions
: Troubleshooting and advice to help you make the best use
of our platforms.
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Filestore@UCL (N-drive, Shared drive)
UCL Services: MyView, MyFinance, ROME
Research Data Storage, Data Safe Haven, HPC Clusters
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VPN client: Cisco AnyConnect
Antivirus and Firewall:
FSecure (Windows) and Sophos (Mac) are supported by UCL
Available for free from
swdb.ucl.ac.uk
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www.ucl.ac.uk/isd/services/get-connected/remote-working/vpn
A research output
Tool
Temporary
Amateur
Reusable
Audit trail
Time saver
Distraction
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C.V. material
Black box
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Data
Results
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Ensure your code:
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is easy for other people to understand
•
behaves consistently, and does what you think it should
•
can be used by another person to verify your results;
•
i
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Use a Version Control system; e.g., Git
•
Break code up into simple, testable functions
•
Document your code
•
Meaningful variable names go a long way
•
Code notebooks allow you to mix code and descriptions in one document
•
See:
Literate programming
,
Jupyter Notebooks
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Our team of Research Software Engineers combine research experience
with professional software engineering skills:
•
They collaborate on projects which require development of new or improved software
•
Typically paid for by adding the cost of their work into a research grant application
•
The team deliver training:
•
Software carpentry workshops
•
Research software engineering with Python
•
Research computing with C++
•
Their advice is available for free at our
drop-in sessions
•
What’s the best tool for the job?
•
This bug is killing me
•
How do I make this more efficient?
Research IT Services
RITS Facilitators:
•
Jo Lampard
•
Tom Couch
Contact us for:
•
Advice and consultancy
•
Finding the right service
•
Feedback on our services
Community:
•
Join the
UCL Research
Programming Hub
, and come
to our Tech Socials
Website:
www.ucl.ac.uk/isd/services/research-it
Email:
rits@ucl.ac.uk
Twitter: @uclrits
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IT Security Knowledge Base: advice on
encryption, securing your computer, etc.
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The Research Integrity website answers a lot
of questions about best practice relating to
ethics and research collaboration.
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UCL Institute of Education maintains its own
Research Ethics Committee
Impact of
GDPR on consent procedures
(UCL Data Protection Office)
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Support for all UCL authors with making their
work open access.
Research IT at UCL provides comprehensive data management services covering data storage, collaboration tools, security, computing platforms, software development, and training courses. Learn about managing research data effectively for long-term preservation. Explore data storage options, collaboration tools like Office 365, and guidelines for handling personal and sensitive data securely.
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Presentation Transcript
Research IT Induction Dr Tom Couch (Research IT Facilitator) www.ucl.ac.uk/isd/services/research-it-services rits@ucl.ac.uk
Research Data Management Data Management Plans | Data Storage & Collaboration tools | Data Security Research Computing High Performance Computing Platforms Research Software Development Best practice | Tools | Documentation | RSDG case studies Support and Training Courses | Online Resources | Drop-in Sessions
Research Data Management What? Research Data Management covers all of the decisions that you make about how to handle you research data from acquisition through to long-term preservation. How? Use DMPOnline to create a data management plan Consider how to organise, store, describe, cite, preserve and re-use data Talk to the library s Research Data Management team about your plan at one of our drop-in sessions.
Data storage and collaboration tools Data Safe Haven ISO27001 compliant for handling personal identifiable data Office 365 OneDrive, SharePoint and Groups Supports shared access with external colleagues Shared access for internal and external colleagues UK based servers Research Data Storage Service For storing large volumes of research data Filestore@UCL Filestore@UCL N: drive personal storage Free up to a soft limit of 5TB 100GB for everyone Larger allocations available on request Accessible from Desktop@UCL Share data with UCL colleagues only Can be mapped to standalone PC
Sharing and collaboration tools Office365 Cloud based storage using EU based servers You can set up your own groups or teams www.ucl.ac.uk/isd/services/comms-collaborate/groups-teams Good for collaboration on a project Shared documents folder Calendar Chat Planner
Personal/Sensitive Data What? Personal data = Information that relates to living individual who can be identified from that data (via direct or indirect identifiers or a combination of information sources). Sensitive data = Special category personal data including: racial or ethnic origin, political opinions, trade union membership, health/medical data, religious beliefs, sexual orientation How? Store your data securely using the Data Safe Haven or equivalent certified facility.
Protecting your data Best practice is to encrypt your data both at rest (hard drive) and in motion (emails, dropbox, USB sticks) How? On Windows, we recommend using 7-zip to encrypt sensitive data in transit: Downloadable from swdb.ucl.ac.uk + ISD guidance Pre-installed on Desktop@UCL Hard drive encryption tools: Windows: BitLocker (built-in to Windows 7 and up) Mac: FileVault Linux: eCryptfs
Transferring files UCL Dropbox is the best and safest way to transfer data More robust and can handle larger files than email www.ucl.ac.uk/dropbox When sharing an encrypted archive it is best practice to send the password via another channel; e.g., by text message, phone, or in person.
High Performance Computing What is it? For when a high powered desktop isn t enough We operate three HPC clusters: Legion, Grace and Myriad Cluster = collection of nodes capable of operating in concert Shared, Linux based facility where jobs are queued and prioritised based on requested resources How does it work? Apply for an account on our website Log in remotely via SSH Copy your data and scripts over Submit a job to the queue and wait
Support Software: Hundreds of pre-installed applications, libraries and development tools Including: R, Python, Matlab, SAS, Stata You can install your own software (licence permitting) Documentation Extensive user guide, example submission scripts, FAQs etc. on our wiki Email support: rc-support@ucl.ac.uk Training: Introduction to HPC course Drop-in sessions: Troubleshooting and advice to help you make the best use of our platforms.
Access from outside UCL Desktop @UCL Anywhere HPC DSH RDS Microsoft Servers - Outlook - SharePoint - OneDrive VPN
vpn.ucl.ac.uk Allows access to Filestore@UCL (N-drive, Shared drive) UCL Services: MyView, MyFinance, ROME Research Data Storage, Data Safe Haven, HPC Clusters Requires VPN client: Cisco AnyConnect Antivirus and Firewall: FSecure (Windows) and Sophos (Mac) are supported by UCL Available for free from swdb.ucl.ac.uk See www.ucl.ac.uk/isd/services/get-connected/remote-working/vpn
What is research software? A research output Reusable C.V. material Audit trail Tool Black box Temporary Time saver Amateur Distraction
? Data Results
Research Software good practices Ensure your code: is easy for other people to understand behaves consistently, and does what you think it should can be used by another person to verify your results; i.e., it is readable, reliable, and reproducible. Use a Version Control system; e.g., Git Break code up into simple, testable functions Document your code Meaningful variable names go a long way Code notebooks allow you to mix code and descriptions in one document See: Literate programming, Jupyter Notebooks
Research Software Development Group Our team of Research Software Engineers combine research experience with professional software engineering skills: They collaborate on projects which require development of new or improved software Typically paid for by adding the cost of their work into a research grant application The team deliver training: Software carpentry workshops Research software engineering with Python Research computing with C++ Their advice is available for free at our drop-in sessions What s the best tool for the job? This bug is killing me How do I make this more efficient?
Research IT Services Website: www.ucl.ac.uk/isd/services/research-it RITS Facilitators: Email: rits@ucl.ac.uk Jo Lampard Twitter: @uclrits Tom Couch Contact us for: Advice and consultancy Finding the right service Feedback on our services Community: Join the UCL Research Programming Hub, and come to our Tech Socials
Other resources and contacts Information security www.ucl.ac.uk/informationsecurity IT Security Knowledge Base: advice on encryption, securing your computer, etc. Ethics UCL Institute of Education maintains its own Research Ethics Committee Impact of GDPR on consent procedures (UCL Data Protection Office) Research integrity www.ucl.ac.uk/research/integrity The Research Integrity website answers a lot of questions about best practice relating to ethics and research collaboration. Open Access http://www.ucl.ac.uk/library/open-access Support for all UCL authors with making their work open access.
