Project Closure and Knowledge Management for FSM ACSE PSC Meeting
This document focuses on the agenda for project closure and handover activities for the FSM Adaptation to Climate Change and Sustainable Energy (ACSE) project in the Federated States of Micronesia. It outlines knowledge management processes, asset registers, lessons learned, and open discussions from the meeting held on December 12, 2019, in Pohnpei. The content emphasizes capturing project materials, knowledge transfer, lessons learned, and the transfer of assets to ensure a smooth transition post-project completion.
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FSM ACSE PSC meeting 12 December 2019, Pohnpei, FSM Adaptation to Climate Change and Sustainable Energy (ACSE) Federated States of Micronesia
Project Closure and Handover activities Agenda 1. Knowledge management 1. Record and capture of all project materials 2. Knowledge transfer and hand over 3. Lessons learnt 2. Assets Register
Knowledge management Record and capture of all project materials 1. Project development documents 2. RFQs, RFPs, technical valuation reports 3. Document email correspondence 4. Delivery reports and validation products 5. Training, Workshop and meeting proceedings 6. Awareness materials 7. Photos 8. Project reporting documents
Knowledge management Knowledge transfer and hand over 1. Walk through guide of accessing materials during the last steering committee meeting 2. Provision of an external drive containing all relevant project information 3. Awareness materials hand over
Knowledge Management Lessons learnt 1. Procurement processes Back and forth process between FSM and Suva Office Compliance to donor requirements in contracting local technicians Testing the market RFP requests. Having to go through a walk around to get RFQs Market intelligence logistics Change in project management team and implementation arrangement Timeline reporting Communication and coordination 1. Stakeholder involvement 2. Working smarter not harder 3. Frequent meeting and communication 2. 3. 4.
Assets Register 1. List of retrofit equipment's supplied to Palikir 2. List of retrofit equipment supplied to the schools in Kosrae 3. List of water tank storage materials supplied to the mortlocks 4. Awareness materials developed and printed 5. Web content hosting site transfer to a national site and training 6. External drive
