Progress Update on Portfolio Management Action Plan for National Geospatial Advisory Committee Meeting
The update entails the implementation status of the A-16 Portfolio Management Action Plan discussed at the National Geospatial Advisory Committee Meeting on June 6, 2013. Key points include GAO recommendations, team approach strategies, action plans, and the status of implementing these actions. Noteworthy is the completion of Phase I with USGS and NOAA presenting on the Elevation Theme, as well as progress on developing memorandums and coordinating efforts among federal agencies. The update focuses on establishing timelines, defining goals, and ensuring annual reporting to OMB on plan progress for effective portfolio management.
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A-16 Portfolio Management Action Plan Status Update Adrian Gardner National Geospatial Advisory Committee Meeting June 6, 2013
GAO Recommendation 1 Summary FGDC Chair directs the FGDC Steering Committee to: Establish a time frame for completing the plan to facilitate the implementation of OMB s portfolio management guidance Develop and implement the plan within the established time frame Plan includes goals and performance measures and FGDC reports annually to OMB on progress 2
Recommendation 1 Team Approach Formally announce the beginning of OMB Circular A-16 Portfolio Management using memorandums/ directives Follow a phased approach: Phase I Pre-Select: focus on a few themes USGS and NOAA Elevation Theme is first Phase II Select: disseminate guidance and lessons learned from pilot and focus on other themes Phase III Evaluate: review progress Phase IV Control: modify approach based on evaluation Status: Nearing completion of Phase I: USGS and NOAA presenting Elevation Theme on June 13, 2013 3
Recommendation 1 Action Plan Action Item 1: Develop memorandum from FGDC Chairs to federal agencies (Dep. Sec. level): 1. Communicate roles and responsibilities and identify leads to SAOGIs 2. Require Theme Lead agencies to present Theme status and activities at FGDC Steering Committee meetings. The Theme Leads are scheduled to meet on Thursday, April 4 3. At a minimum presentations should address: Theme coverage of datasets, timeliness and quality A mechanism for coordinating across agencies An acquisition/budget plan Theme data accessible via the Federal Geospatial Platform Action Item 2: Validate Proposed National Geospatial Data Asset (NGDA) portfolio approach 1. Identify and select early adopters of portfolio management activities 2. Theme COIs validate dataset inventory for inclusion in NGDA portfolio 3. Describe the portfolio management of the chosen NGDA themes and datasets, identify pros and cons of the approach & develop lessons learned 4. Develop and distribute the OMB Circular A-16 Portfolio Management Implementation plan Action Item 3: Disseminate information and coordinate efforts 1. Distribute lessons learned and checklists for Theme Leads on datasets 2. Project team answers questions of Theme Leads 3. Establish theme communities on the Platform 4. Develop and publish OMB Circular A-16 Portfolio Management Implementation Plan guidance 5. Develop a dashboard on the Federal Geospatial Platform to track implementation status 4
Status on Action Item 1 Develop memorandum from FGDC Chairs to federal agencies (Dep. Sec. level): 1.Communicate roles and responsibilities and identify leads to SAOGIs 2.Require Theme Lead agencies to present Theme status and activities at FGDC Steering Committee meetings. The Theme Leads are scheduled to meet on Thursday, April 4 Status: 1.Memorandum: A. Dated May 27, 2013 B. Addressed to David J. Hayes, Deputy Secretary of the Interior and originates from Anne Castle and Scott Bernard, FGDC Chair and Vice- Chair C. Requests cooperation in designating theme leads by June 15, 2013 D. Provides Attachment 1, Reporting Requirements; Attachment 2, List of Theme Leads and Executive Champions; Attachment 3, SAOGI List 2.Meeting of Theme Leads on April 4, 2013: they met and presented the status of activities 5
Status on Action Item 2 Validate Proposed National Geospatial Data Asset (NGDA) portfolio approach 1. Identify and select early adopters of portfolio management activities 2. Theme COIs validate dataset inventory for inclusion in NGDA portfolio 3. Describe the portfolio management of the chosen NGDA themes and datasets, identify pros and cons of the approach & develop lessons learned 4. Develop and distribute the OMB Circular A-16 Portfolio Management Implementation Plan Status: 1. The Elevation Theme, managed by DOI s USGS and the Department of Commerce s NOAA is presenting at the June 13 2013 Steering Committee meeting 6
Status on Action Item 3 Disseminate information and coordinate efforts 1. Distribute lessons learned and checklists for Theme Leads on datasets 2. Project team answers questions of Theme Leads 3. Establish theme communities on the Platform 4. Develop and publish OMB Circular A-16 Portfolio Management Implementation Plan guidance 5. Develop a dashboard on the Federal Geospatial Platform to track implementation status Status: 1. Currently on-going 7
Updated Timeline Timeframe May 27 May Jun 13 June 6 Jun 11-12 Jun 13 Jun 15 Activity FGDC Chairs sent a memorandum to Deputy Secretary of DOI Develop high level guidance and lessons learned for Theme Leads FGDC Executive Committee Meeting NGAC Meeting (planned) FGDC Steering Committee Meeting High Level Guidance to Theme Leads Due SAOGIs identify Executive Champion(s) and Theme Lead(s) and Implementation Plan representative to FGDC Executive Director Select early adopters of portfolio management activities Theme COIs validate dataset inventory for inclusion in NGDA portfolio Identify and distribute pros and cons of the approach and lessons learned of the portfolio management of the NGDA themes and data sets Develop and distribute OMB Circular A-16 Portfolio Management Implementation Plan Establish theme communities on the Federal Geospatial Platform Develop and publish OMB Circular A-16 Portfolio Management Implementation Plan guidance Develop dashboard on the Platform Jul 8 Aug 5 Sep 16 Sep 23 Sep 30 Oct 7 Oct 28 8
