Procurement Shared Service Center Updates and Reorganization Overview
This update highlights recent changes and developments within the Procurement Shared Service Center, including staff updates, new hires, reorganization plans, and a shift towards a more streamlined operational structure. The center aims to enhance efficiency and service quality through strategic team organization and effective communication.
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Procurement Shared Service Center December 21, 2017 Carmen Connect Webinar Audio 1-877-820-7831 code:484159#
Procurement Shared Service Center Housekeeping Items All lines will be muted *6 to unmute your line to ask a question *6 to mute your line after you are done speaking The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there. 2
Procurement Shared Service Center Agenda PSSC Staff updates Vendor Maintenance Catering Contract 3
Procurement Shared Service Center Website http://u.osu.edu/pssc Staffing Kelly Moore - Out until January 2nd Terrance Jr born October 12 Retirements Stephnie Penn will retire after 35 years on December 29th New Team Lead Pam LaPlante has been promoted from Finance Coordinator to Team Lead. Pam will start her new role on January 2nd New Positions Two Senior Finance Coordinators have been promoted from Finance Coordinator Angella Brown Kim Wilson 4
Procurement Shared Service Center New Position Hiring soon Two Finance Assistants (replaces opening created by the Sr. Finance coordinator) Will assist the Sr. Finance coordinator with transaction processing and customer service Welcome to the Procurement Shared Services Center Office of Administration and Planning Kim Melchiorre has joined our team as a Team Lead from Admin and Planning Rick Meyers has joined our team as a Finance Coordinator from Admin and Planning 5
Procurement Shared Service Center Reorganization of the Service Center Current Structure 4 teams 1 team lead 5 Finance Coordinators Future Structure 5 teams (Draft) 1 Team Lead 3-4 Finance Coordinators Finance Assistant OR 1 Sr. Finance Coordinator 3 Finance Coordinators 1 Finance Assistant 6
Procurement Shared Service Center Teams will be organized with areas that have similar functions Academic units University Support Units Administrative Units Student Support Units Building support units We will continue to work through the transition planning through the month of January. Updates will communicated as they are finalized. 7
Procurement Shared Service Center Next Call January 18, 2017 @ 10:00 AM New Invite coming soon! Hopefully Switching to Skype Meeting with Skype phone # 8
Procurement Shared Service Center Vendor Maintenance Purchasing has new requirements that are being requested from vendors to set up EFT. An announcement on this should be coming out in January s Newslink article The communication will be sent from the Vendor Maintenance Team to the vendor directly: We have received notice that you wish to have your payments direct deposited into your bank account. In addition to completing the Authorization for Payment by Direct Deposit [OSU form], to help reduce the risk of fraud we also require the following: A voided check, if your account does not have checks, please ask bank to provide one. A dated letter from your bank on bank letterhead which includes: Business name and DBA on the bank account. The name of the primary owner on this bank account. Employer identification number (EIN or Federal tax id) or last four digits of SSN. Both the routing number and the account number. Note: Bank letter must be signed by bank branch manager, print name and title. Include bank contact phone number. 9
Procurement Shared Service Center Catering Contract Demo 30 new suppliers for Drop-off catering service HOW TO ORDER DROP-OFF CATERING SERVICES: Contact the caterer s account representative to discuss needs and availability. Receive the final agreed upon quote from the supplier (including the University discounts). Create the eRequest using the eStores single Drop-off catering services line to place the order. Attach quote to eRequest. Quote number and other references should be included in the Business Purpose section of the eRequest. Sending an order without prior contact with the supplier may result in an undelivered order if the supplier has prior commitments on the same day/time. 10
Happy Holidays to all of you from the PSSC staff! 11
