Post Inspection Binder and Reports Overview
This document contains a comprehensive overview of the post-inspection processes and requirements, including details on the inspection binder, copies of the last inspection reports, adoption of by-laws, post incorporation, officer positions filing, delegate selection, maintenance of books and records, membership application review process, meeting frequency, committee reporting, and community service program submissions in accordance with guidelines. Each section is accompanied by a brief description and a link to the relevant image objects.
- Inspection
- Reports
- By-Laws
- Incorporation
- Officer Positions
- Delegates
- Records Maintenance
- Membership Review
- Meeting Frequency
- Committee Reporting
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Presentation Transcript
Post Inspection Binder Post Inspection
TAB 0 COPYOF LAST POST INSPECTION. 0 Copy of last Post Inspection Report
TAB 1 HASTHE POSTADOPTED BY- LAWSINACCORDANCEWITH SECTION 202 OFTHE NATIONAL BY-LAWS? 1 Copy of Post By-Laws (if adopted) or No Post By-Laws Adopted
TAB 2 ISTHE POSTINCORPORATEDIN ACCORDANCEWITH SECTION 708 OFTHE NATIONAL BY-LAWS? 2 Copy of Post Incorporation
TAB 3 AREALLOFFICERPOSITIONSFILED ASPRESCRIBEDIN SECTION 206 OFTHE NATIONAL BY-LAWS? 3 Copy of Post Election Report
TAB 4 ARE POSTDELEGATESELECTEDIN ACCORDANCEWITH SECTION 222 OFTHE NATIONAL BY-LAWS? 4 Copy of Delegate report for conventions: National Department District
TAB 5 DOESTHE POST ADJUTANT MAINTAIN: BOOKSANDRECORDSINA LEGIBLEANDUNIFORM FORMAT? A FILECONTAININGACOPY OFORIGINALAPPLICATIONOF EVERYMEMBERADMITTEDTO THEPOST? A FILEOFMEETINGMINUTES AFTERCORRECTIONAND APPROVED? A FILEOFCURRENTORDERS ANDCIRCULARSISSUEDBY HIGHERAUTHORITY? A CORRESPONDENCEFILE? A FILECONTAININGTHE Copy of appropriate files 5 or Refer to [location of information] or Not Applicable
TAB 6 AREAPPLICANTSFOR MEMBERSHIPREVIEWED, READ, ANDVOTEDONAT POST MEETINGSFORAPPROVAL? 6 Refer to Meeting Minutes in Tab 5
TAB 7 DOESTHE POSTHOLDATLEAST ONEMEETINGAMONTHWITHA QUORUMPRESENT? Refer to Meeting Minutes in Tab 5 7 If quorum is more than the National By-Laws requirement of five (5) members Refer to Post By- Laws
TAB 8 AREALLCOMMITTEESREPORTING TO POSTMEMBERSHIPAT POST MEETING? 8 Refer to Meeting Minutes in Tab 5
TAB 9 ARE COMMUNITY SERVICE PROGRAMS (ACTIVITIES) REPORTS SUBMITTEDINACCORDANCEWITH DEPARTMENT BY-LAWSAND GUIDELINES? DATEOFLASTSUBMISSION? 9 Copy of latest Community Activity report from vfwva.org
TAB 10 DOESTHE POSTOBSERVE COMMEMORATIVEDATESAS MANDATEDBYINSECTION 223 OF THE NATIONAL BY-LAWS? DATEOFLASTSUBMISSION? 10 Copy of latest Commemorative Date report from vfwva.org
TAB 11 DOESTHE POSTHAVEAN AUXILIARY? ISTHEREPROPER COOPERATIONBETWEENTHE POSTANDITS AUXILIARY UNIT? Copy of Auxiliary Warrant 11 and Demonstrated Cooperation or Not Applicable
TAB 12 DOESTHE POSTDISTRIBUTE BUDDY POPPIES? DATEOFLASTDISTRIBUTION? 12 Copy of latest Buddy Poppy report from vfwva.org
TAB 13 DOESTHE POSTHAVEA MEMBERSHIP COMMITTEE? DOESTHE POSTHAVEA VIABLERECRUITINGAND RETENTIONPLAN? 13 List committees with associated members Copy of Recruiting and Retention plan
TAB 14 DOTHEELECTED TRUSTEES REVIEWTHEMONTHLYREPORTOF RECEIPTSANDEXPENDITURES? 14 Copy of latest Trustee Monthly Report of Receipts and Expenditures
TAB 15 DOTHEELECTED TRUSTEESAUDIT QUARTERLYALLBOOKSAND RECORDSOFTHE POST QUARTERMASTER, POST ADJUTANTANDANYACTIVITY, CLUBROOM, HOLDINGCOMPANY ORUNITSPONSORED, CONDUCTED OROPERATEDBY, FORORON BEHALFOFTHE POST? DATEOFLASTQUARTERLY REPORT? 15 Copy of latest Trustee Quarterly Report of Receipts and Expenditures
TAB 16 POST FUNDS BALANCEOFALLCHECKING ACCOUNTS? BALANCEOFALLSAVINGS ACCOUNTS? BALANCEOFALL CD AND BONDACCOUNTS? ALLOTHERACCOUNTTYPES? TOTALOFALLACCOUNTS? AMOUNTOF QUARTERMASTER BOND? DOALLACCOUNTLEDGER BALANCESMATCHTHE BALANCEOFRECONCILEDBANK STATEMENTS? ISTHE QUARTERMASTER BOND GREATERTHANTHETOTALOF ALLACCOUNTS? Copy of latest accounts and ledgers 16 Copy of Quartermaster Bond * Other accounts include cash on hand
TAB 17 NAMEOFBONDINGCOMPANY EXPIRATIONDATEOFBOND? 17 Copy of all bonds (in order) Quartermaster Bonded Officers Employees
TAB 18 AREADDITIONALOFFICERS ACCOUNTABLEFORFUNDS BONDEDINACCORDANCEWITH SECTION 703 OFTHE NATIONAL BYLAWS? 18 Refer to Bonds in Tab 17
TAB 19 DOESTHE POST QUARTERMASTER? MAINTAINBOOKSANDRECORDSIN ALEGIBLEANDUNIFORMFORMAT? RECEIVEANDPROPERLYTRANSMIT MEMBERSHIPDUESASREQUIRED? MAINTAINARELIEFFUNDIN ACCORDANCEWITH SECTION 219 OFTHE NATIONAL BY-LAWS? HAVECAREANDCUSTODYOFALL COMMITTEEFUNDS? REPORTONTRANSACTIONS CONCERNINGRECEIPTSAND EXPENDITURESAND POST MEETING? FILEAPPROPRIATEFORMSAS REQUIREDBYFEDERAL, STATE, AND LOCALSTATUS? DATEOFLAST 990 FILING? ISTHE 990 FILINGAVAILABLEFOR PUBLICINSPECTION? Copy of dues transmittals 19 Refer to Meeting Minutes in Tab 5 Copy of 990 filing Certificate of Good Standing
TAB 20 POST FEDERAL EMPLOYEE IDENTIFICATION NUMBER (EIN) 20 Copy of Federal Employee Identification Number paperwork
TAB 21 AREALLEXPENDITURESVOTEDON BYTHE POSTMEMBERSHIPAND APPROVEDBYTHE POST COMMANDER? 21 Refer to Meeting Minutes in Tab 5
TAB 22 AREEXPENDITURESFROMTHE RELIEFFUNDINACCORDANCE WITH SECTION 219 OFTHE NATIONAL BYLAWS? 22 Refer to Meeting Minutes in Tab 5
TAB 23 ARESIGNATURE(S) AUTHORIZING THEDISBURSEMENTOFFUNDS DONEINACCORDANCEWITH POST BYLAWS? 23 Refer to Post By- Laws in Tab 1 Refer to Meeting Minutes in Tab 5
TAB 24 ARECHECKSPRE-SIGNEDBYANY AUTHORIZEDOFFICER? 24 Checks are NOT pre-signed by authorized officers
TAB 25 DOESTHE POSTOWNREAL PROPERTY? APPRAISED VALUE? MONTHLY PAYMENT? AMOUNT OWED? TITLE HOLDER? ALL TITLE HOLDERSIF MORETHANONE (1) 25 Copy of Deed and any applicable loan information or Not Applicable
TAB 26 DOESTHE POSTCARRYALL PROPERTYPESOFINSURANCE? AREBOTHTHE VETERANSOF FOREIGN WARSOFTHE UNITED STATESAND DEPARTMENTNAMEDAS ADDITIONALINSUREDS? 26 Copy of insurance paperwork
TAB 27 DOESTHE POSTRETAIN DOCUMENTSINACCORDANCE WITHTHE DEPARTMENT'S DOCUMENT RETENTION POLICY? 27 Copy of document retention policy Refer to [location of information]
TAB 28 DOESTHE POSTOPERATEA CLUBROOM/CANTEENOROTHER STATELICENSEDENTITY? (DEPARTMENT INSPECTION FORM MAY BE REQUIRED) Although not required by the Department, you can place a copy of licenses here 28 or Not Applicable
Questions? DEPARTMENT INSPECTOR inspector@vfwva.org Post Inspection
