EHSA System Inspection and Audit Guide
EHSA System
Inspection and Audit
Guide
T
i
t
l
e
P
a
g
e
EH&S Lab Safety Audit Results
Email ……………………………………….
EH&S Lab Safety Audit Results
E
mail ……………………………………….
Safety
Inspections
Module
……………………………………………………..
Inspection
Response
Page
……………………………………………………..
How
to
Respond
to
a
Finding
(Steps
1-
5)
…………………………………….
How
to
Respond
to
a
Finding
(Steps
6-
11)
…………………………………...
How
to
Respond
to
a
Finding
(Steps
12-
16)
………………………………….
View
Inspection
History
…………………………………………………………
03
04
05
06
07
08
09
10
T
ab
l
e
of
Contents
EH&S Lab Safety Audit Results
E
After
an
inspection
has
occurred,
an
from
UCEHSA@uc.edu
with the
inspector
copied
,
will
be
sent
stating
that
there
are
inspection
findings
for
review.
The
key
points
in
the
are
:
The link access the EHSA system to view full audit results
The
link to
EH
SA system training
Instructions
on
how
to
enter resolutions
to
the
findings
in
EHS
A system
You can respond to the email to get into
contact with the inspector for questions.
03
Inspector Email
PI Email
EH&S Lab Safety Audit Results
E
At
the
bottom
of
the
email,
a
table
of
findings
will
be
displayed.
I
n
s
p
e
c
t
i
o
n
N
u
m
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–
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04
Safety
Inspections
Module
W
h
e
t
h
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r
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c
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H
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H
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A
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i
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(
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t
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p
s
:
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h
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a
.
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E
H
S
A
/
)
,
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–
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s
p
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N
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d
O
r
a
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–
P
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p
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F
i
n
d
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n
g
s
R
e
s
p
o
n
s
e
.
The
number
that
follows
is
the
total
number
of
findings
assigned
to
you across
all
inspections.
05
Inspections
Response
Page
T
h
e
I
n
s
p
e
c
t
i
o
n
s
R
e
s
p
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o
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u
a
s
a
P
I
/
L
a
b
M
a
n
a
g
e
r
.
The
findings
are
organized
by
Inspection
number
which
matches
the
number
in
your
email.
You
can
rearrange
columns
and
apply
filters
to
further
organized
your
findings.
When
you are
ready
to
respond
to
a
particular
finding,
click
the
Edit
Response
button
Edit
Response
to
the
left
of
the
finding.
06
How
to
Respond
to
a
Finding
(steps
1-5)
button
or
button
to
access
the
camera
on
your
device.
If
the
inspector
added
any
documents
to
the
finding,
they
would
be
displayed
here.
Y
o
u
a
l
s
o
c
a
n
a
d
d
d
o
c
u
m
e
n
t
s
p
e
r
t
a
i
n
i
n
g
t
o
t
h
e
f
i
n
d
i
n
g
b
y
s
e
l
e
c
t
i
n
g
A
d
d
f
r
o
m
t
h
e
D
o
c
u
m
e
n
t
s
s
e
c
t
i
o
n
.
T
h
e
E
d
i
t
I
n
s
p
e
c
t
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o
n
s
R
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p
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l
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y
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t
h
e
f
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n
d
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n
g
’
s
i
n
f
o
r
m
a
t
i
o
n
s
u
c
h
a
s
L
o
c
a
t
i
o
n
,
D
a
t
e
G
e
n
e
r
a
t
e
d
,
C
o
r
r
e
c
t
b
y
D
a
t
e
,
I
n
s
p
e
c
t
o
r
a
n
d
m
o
r
e
.
If
the
inspector
added
any
pictures,
they
would
be
displayed
here.
You
can
also
add
a
photo
using
the
Add
Photo
Use
Camera
07
How
to
Respond
to
a
Finding
(steps
6-11)
T
h
i
s
i
s
a
r
e
a
d
-
o
n
l
y
s
e
c
t
i
o
n
o
f
t
h
e
d
e
t
a
i
l
s
o
f
t
h
e
f
i
n
d
i
n
g
s
.
I
t
w
i
l
l
m
a
t
c
h
t
h
e
e
m
a
i
l
s
e
n
t
o
u
t
t
o
y
o
u
a
l
o
n
g
w
i
t
h
t
h
e
i
n
f
o
r
m
a
t
i
o
n
o
n
t
h
e
I
n
s
p
e
c
t
i
o
n
s
R
e
s
p
o
n
s
e
P
a
g
e
.
This
form
contains
the
following
information:
C
a
t
e
g
o
r
y
–
t
y
p
e
o
f
i
n
s
p
e
c
t
i
o
n
F
i
n
d
i
n
g
D
e
s
c
r
i
p
t
i
o
n
–
t
h
e
o
b
s
e
r
v
e
d
f
i
n
d
i
n
g
d
u
r
i
n
g
t
h
e
i
n
s
p
e
c
t
i
o
n
C
l
a
s
s
i
f
i
c
a
t
i
o
n
–
w
h
a
t
w
a
s
o
b
s
e
r
v
e
d
d
u
r
i
n
g
t
h
e
i
n
s
p
e
c
t
i
o
n
R
e
c
o
m
m
e
n
d
a
t
i
o
n
–
s
t
e
p
s
t
o
t
a
k
e
p
r
o
v
i
d
e
d
b
y
t
h
e
E
H
&
S
I
n
s
p
e
c
t
o
r
C
o
m
m
e
n
t
s
/
O
b
s
e
r
v
a
t
i
o
n
s
–
a
d
d
i
t
i
o
n
a
l
i
n
f
o
r
m
a
t
i
o
n
f
r
o
m
t
h
e
I
n
s
p
e
c
t
o
r
R
e
g
u
l
a
t
o
r
y
R
e
f
e
r
e
n
c
e
–
a
n
y
r
e
g
u
l
a
t
o
r
y
i
n
f
o
r
m
a
t
i
o
n
a
t
t
a
c
h
e
d
t
o
t
h
e
f
i
n
d
i
n
g
08
How
to
Respond
to
a
Finding
(steps
12-
16)
to
send
the
current
info
to
the
inspector
and
open
the
next
finding
from
the
inspection.
Save
and
View
Next
This
section
is
where
you
will
directly
respond
to
a
finding
from
the
inspector.
The
following
fields
are
*
required:
D
e
s
c
r
i
b
e
C
o
r
r
e
c
t
i
v
e
A
c
t
i
o
n
(
s
)
–
t
h
e
a
c
t
i
o
n
t
a
k
e
n
t
o
r
e
s
p
o
n
d
t
o
f
i
n
d
i
n
g
.
I
m
a
g
e
s
o
f
t
h
e
r
e
s
o
l
v
e
d
f
i
n
d
i
n
g
c
a
n
a
l
s
o
b
e
a
d
d
e
d
.
R
e
s
p
o
n
s
e
D
a
t
e
–
w
h
e
n
t
h
e
c
o
r
r
e
c
t
i
v
e
a
c
t
i
o
n
t
o
o
k
p
l
a
c
e
C
o
r
r
e
c
t
e
d
B
y
–
a
u
t
o
m
a
t
i
c
a
l
l
y
p
o
p
u
l
a
t
e
d
b
y
t
h
e
p
e
r
s
o
n
p
e
r
f
o
r
m
i
n
g
t
h
e
c
o
r
r
e
c
t
i
v
e
a
c
t
i
o
n
Once
the
form
is
complete,
click
Save
to
send
this
information
to
the
Inspector.
If
you
have
other
findings
to
answer,
click
09
Viewing
Inspection
History
I
n
t
h
e
I
n
s
p
e
c
t
i
o
n
s
s
e
c
t
i
o
n
,
s
e
l
e
c
t
I
n
s
p
e
c
t
i
o
n
H
i
s
t
o
r
y
.
The
Inspection
History
Page
will
open
and
by
default,
all
active
inspections
will
be
displayed.
If
you
would
like
to
display
the
previous
inspections,
click
the
View
Archived
Inspections
button.
A
report
(PDF)
can
be
generated
to
display
an
inspection’s
findings.
C
l
i
c
k
t
h
e
I
n
s
p
e
c
t
i
o
n
R
e
p
o
r
t
s
dropdown
and
select
a
report.
10
Find
additional
EH
&
S
information
https://www.uc.edu/about/admin-finance/ehs.html
With
any
questions,
concerns
or
suggestions,
contact
the
EH
&
S
Audit team
-
Michael Doust
or
Shelby Joslin
EHS
A
System
–
Additional
Info
The EHSA System Inspection and Audit Guide provides detailed information on responding to inspection findings in EH&S lab safety audits. It includes instructions on accessing audit results, responding to findings, and navigating the Safety Inspections module within the EHSA system. The guide outlines how to review inspection history, communicate with inspectors, and enter resolutions for findings. It also explains the email notification process for lab safety audit results and the steps to take post-inspection.
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Presentation Transcript
EHSA System Inspection and Audit Guide
Table of Contents Page Title 03 04 05 06 07 08 09 10 EH&S Lab Safety Audit Results Email . EH&S Lab Safety Audit Results Email . Safety Inspections Module .. Inspection Response Page .. How to Respond to a Finding (Steps 1-5) . How to Respond to a Finding (Steps 6-11) ... How to Respond to a Finding (Steps 12-16) . View Inspection History
EH&S Lab Safety Audit Results Email After an inspection has occurred, an email from UCEHSA@uc.edu with the inspector copied, will be sent stating that there are inspection findings for review. The key points in the email are: PI Email Inspector Email The link access the EHSA system to view full audit results The link to EHSA system training Instructions on how to enter resolutions to the findings in EHSA system You can respond to the email to get into contact with the inspector for questions. 03
EH&S Lab Safety Audit Results Email At the bottom of the email, a table of findings will be displayed. Inspection Number Every inspection is assigned a unique number and is useful for searching within the EHSA system Finding Description a listing of each finding from the inspection Location where the inspection took place, and the finding was recorded Recommendation If a finding is found, what the recommended course of action might be Observations/Notes additional notes given by an inspector The Correct By Date is an automatically set number of days after the inspection Pictures associated with each finding 04
Safety Inspections Module Whether you click the EHSA system link in the email you received or login to EHSA directly (https://ehsa.uc.edu/EHSA/ ), you will need to navigate to the Safety Inspections module on the EHSA homepage to respond to any findings you may have received. The Safety Inspections module icon might display red and/or orange notification bubbles above it. Red Response Needed Orange Pending Approval In the Inspections section, click Inspection Findings Response. The number that follows is the total number of findings assigned to you across all inspections. 05
Inspections Response Page The Inspections Response page displays all inspection findings assigned to you as a PI/Lab Manager. The findings are organized by Inspection number which matches the number in your email. You can rearrange columns and apply filters to further organized your findings. When you are ready to respond to a particular finding, click the Edit Response button Edit Response to the left of the finding. 06
How to Respond to a Finding (steps 1-5) The Edit Inspections Response page displays the finding s information such as Location, Date Generated, Correct by Date, Inspector and more. If the inspector added any pictures, they would be displayed here. You can also add a photo using the Add Photo Use Camera button or camera on your device. button to access the If the inspector added any documents to the finding, they would be displayed here. You also can add documents pertaining to the finding by selecting Add from the Documents section. 07
How to Respond to a Finding (steps 6-11) This is a read-only section of the details of the findings. It will match the email sent out to you along with the information on the Inspections Response Page. This form contains the following information: Category type of inspection Finding Description the observed finding during the inspection Classification what was observed during the inspection Recommendation steps to take provided by the EH&S Inspector Comments/Observations additional information from the Inspector Regulatory Reference any regulatory information attached to the finding 08
How to Respond to a Finding (steps 12-16) This section is where you will directly respond to a finding from the inspector. The following fields are *required: Describe Corrective Action(s) the action taken to respond to finding. Images of the resolved finding can also be added. Response Date when the corrective action took place Corrected By automatically populated by the person performing the corrective action Once the form is complete, click Save to send this information to the Inspector. If you have other findings to answer, click to send the current info to the Save and View Next inspector and open the next finding from the inspection. 09
Viewing Inspection History In the Inspections section, select Inspection History. The Inspection History Page will open and by default, all active inspections will be displayed. If you would like to display the previous inspections, click the View Archived Inspections button. A report (PDF) can be generated to display an inspection s findings. Click the Inspection Reports dropdown and select a report. 10
EHSA System Additional Info Find additional EH&S information https://www.uc.edu/about/admin-finance/ehs.html With any questions, concerns or suggestions, contact the EH&S Audit team - Michael Doust or Shelby Joslin
