Payroll System Updates and Reminders
This document provides detailed updates and reminders for the payroll system, covering topics such as setting correctives for closed months, building P190 sets, P010 changes for W4/retirement withholding lines, and handling PEBB family tier medical premiums. It offers essential guidance for payroll technicians to ensure smooth operations and accurate processing of payments.
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OSPS USERS FORUM APRIL 12, 2017 PAYROLL SYSTEM SUPPORT OREGON STATEWIDE PAYROLL SERVICES FINANCIAL BUSINESS SYSTEMS ENTERPRISE GOODS AND SERVICES
AGENDA WELCOME/INTRODUCTIONS GERI GREENO-SANDERS, OSPS PERS/OSGP DEAN CARSON, PERS ROGER SMITH, PERS CPERS TRUDY VIDAL, DAS SHAUNA TOBIASSON, CPERS UPDATES AND REMINDERS GERI GREENO-SANDERS, OSPS SETH LEWIS, OSPS UPCOMING TRAINING SHARAE EPPERHEIMER, OSPS
UPDATES AND REMINDERS SETH LEWIS, OSPS
UPDATES AND REMINDERS SET CORRECTIVES FOR CLOSED MONTHS TO POST PAYMENT/PAYMENT NOTIFICATION FORMS REQUEST CHECKS FREQUENTLY, CORRECTIVES GET SET ON THE NIGHT OF FINAL RUN, AND THE CHECK REQUEST OR PAYMENT NOTIFICATION IS RECEIVED THE NEXT DAY. IN THIS CASE ANOTHER CORRECTIVE NEEDS TO BE SET. FILL OUT FORMS COMPLETELY INCLUDING YOUR SIGNATURE
UPDATES AND REMINDERS PAYROLL TECHS CAN BUILD A P190 SET IF IT IS MISSING ONE PRIOR PAY PERIOD ON A BLANK LINE TYPE A OVER THE ? RUN TYPE = O CORR FLAG = Y PAY PER END DATE= PAY PERIOD YOU ARE BUILDING FOR (MUST BE CURRENT TAX YEAR)
UPDATES AND REMINDERS P010 CHANGES W4/RETIREMENT WITHHOLDING LINE WILL SHOW 6 LINES INSTEAD OF 2 SHOWS THE EXP DATE FOR THE W4/RETIREMENT WITHHOLDING LINE NO CHANGE TO HOW PAYROLL TECHS ENTER YOU WILL NOT ENTER THE EXP DATE FIELD WILL POPULATE WHEN YOU HIT ENTER WHEN ADDING A NEW LINE
UPDATES AND REMINDERS PEBB FORCING FAMILY TIER MEDICAL PREMIUMS ON P070 WHEN YOU ENTER A FORCED ENTRY, A 901 ENTRY WILL POPULATE AUTOMATICALLY THE FORCED TYPE FOR THE ENTRY AND THE 901 NEED TO MATCH BOTH F , OR A , OR W DO NOT DELETE- IF YOU DELETE IT WILL NOT REPORT THE PEBB SUBSIDY INFORMATION TO PEBB WHEN ENTERING THE FAMILY TIER FORCED RATES REDUCE THE EMPLOYEE SHARE AMOUNT FROM PTD2 SCREEN BY THE SUBSIDY ENTER THE SUBSIDY AMOUNT IN THE SUBSIDY FIELD DO NOT INCREASE THE VENDOR SHARE TO GET THE LINE TO BALANCE
UPDATES AND REMINDERS ACH FORM PROCESS FOR TRAVEL EMPLOYEES MAY USE THE OSPS FORM 99.25 TO REQUEST THEIR TRAVEL REIMBURSEMENT BE PAID THROUGH DIRECT DEPOSIT CAN ONLY USE FOR AN ACCOUNT BEING ENTERED INTO OSPA WORK WITH YOUR ACCOUNTING UNIT TO SET UP EMPLOYEE AS A VENDOR IN SFMA FAX FORM TO ACH COORDINATOR AT DAS (503) 378-8940
TRAINING SHARAE EPPERHEIMER, OSPS
UPCOMING TRAININGS OSPA FOR BEGINNERS (TWO 4 HOUR SESSIONS) DAY 1 INTERFACES AND SCREENS UNDERSTANDING OSPA AND BASIC SYSTEM SCREENS APRIL18, 2017 8AM - 12PM DAS EAST COMPUTER LAB DAY 2 FREQUENTLY USED PROCESSES IN DEPTH LOOK AT FREQUENTLY USED PROCESSES APRIL 19, 2017 8AM 12PM DAS EAST COMPUTER LAB
NEXT FORUM DATE: JULY 12, 2017 TIME: 2:00 P.M. PLACE: EMPLOYMENT AUDITORIUM AGENDA: TBD EMAIL GERI WITH YOUR IDEAS ABOUT AGENDA ITEMS AT GERI.L.GREENO- SANDERS@OREGON.GOV
