Organiser Guidelines for Proceedings Publication
Dear Organisers and Editors,
Many thanks for publishing with Atlantis Press!
This guide explains the publication process of your
proceedings volume.
It is carefully designed to
•
improve your content
•
speed up the publication process
•
reduce issues with indexation
Organiser Guidelines for
Proceedings
Step 1 Author Submissions
1.
Try to attract diverse, international and highly-cited authors
2.
Forward the
Guidelines Links
for conference paper authors including
author guidelines
and templates
(download
LaTex
Package/Word Template
)
,
information on third party material
and
code of conduct
to
authors
Step 2 Peer Review
1.
Consider screening submissions for plagiarism because
a.
reviewers don’t waste time on plagiarised and therefore unacceptable submissions and
b.
you avoid delays and fees during our own plagiarism checks (see step 4)
We can give you access to our anti-plagiarism portal (€100 for set-up and €5 per paper).
2.
Ensure a diverse and international editorial board with experts in the field and list the members on the conference website
3.
Ensure that only papers that are in the scope of the conference are accepted
4.
Ensure that articles with extreme remarks or discriminatory content are not accepted
5.
Consider using a submission and reviewing system (eg. EquinOCS, Easy Chair, Editorial Manager, etc.)
Step 3: Write a Preface
1.
You are free to write a nice preface to explain the context and contents of the conference and proceedings volume
2.
It is however essential that the first two paragraphs include the following information:
a.
Time, date and place of the
conference and the acronym of the conference mentioned in the conference website.
b.
Mention if the conference was held virtually
c.
Aims and scope of the conference.
Please kindly note that the
published content must be consistent with the title and
stated scope of the conference and show focus and coherence.
Step 4 Submit to Atlantis Press
1. Prepare and finalise manuscript files
a.
Provide the source files (Word or LaTeX) and a PDF for each paper.
b.
Make sure all papers are in their final accepted, complete, and camera ready version.
c.
The order provided in the paper metadata can be taken as final.
d.
Make sure no duplicate papers are included.
e.
Changes after submission may be impossible!
2. Fill out the organiser and editor list
: please use our the
Excel template
a.
Sheet 1: Heading "Editors" is mandatory. Editors in Sheet 1 and Sheet 2 should match in name, sequence and
number.
b.
Academic titles/roles/degrees should not be used for the committee member names/editor(s).
c.
The Volume editor’s count are exceeding the restricted count (allowed Volume editor’s count need to be
defined).
d.
We recommend you clearly state the conference’s corporate and institutional sponsors, if any, and ensure
the same information on the conference website.
3.
Create a Peer Review and Ethics statement:
you can use and edit our
Word template
a.
The Editors listed in Peer review statement should match with the Editor names in Sheet 1 and Sheet 2 with
regard to the name, sequence and number.
b.
Volume editors to ensure all the comments shared after Plagiarism check is addressed in the revised version
along with the correct count of chapters in the revised Peer Review and Ethics Statement
.
4.
Fill out the table of contents:
please use our the
Excel template
.
If session names are available, please organize and
group the sessions correctly.
5.
Submit
a.
Ideally submission should not take place later than 9 months after the conference took place.
b.
Our colleagues will send you a link to the Springer Nature manuscript upload portal to submit your
manuscript.
c.
Upload finalized and complete files i.e.
i.
Manuscript files (Word or LaTeX and PDF)
ii.
Permission forms for any third party content your authors have used.
If all the work are original work
of the author(s), then they can just specify this information in the email during submission.
iii.
The organizer and editor list
iv.
The table of contents
v.
Preface (see previous slide)
vi.
Peer Review and Ethics Statement (see above)
vii.
Provide title of the volume and make sure you include the terms “Proceedings”, “Meeting”,
“Conference”, “Symposium”, “Seminar” or “Workshop”
Step 5 Editorial Checks and Production
1.
What we will do:
We will carry out a number of checks to ensure good quality and compliance with COPE
publishing ethics e.g. plagiarism and if the scope of the papers fits with the scope of the conference and our series.
2.
Corrections
: If our editorial and production team asks you for corrections please return them as soon as possible.
3.
Refusal
: We will not publish papers that are out of scope, contain plagiarism or violate publishing ethics principles.
We will charge half the fee for refused papers
. Please note that no revised papers for such criteria would be
accepted.
4.
Expected turn-around time:
generally we will return our comments of initial checks after 5-7 working days at latest.
ATLANTIS-PRESS.COM
Step 6 Proofs
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3.
If we don’t hear from you after 5 working days
we assume you are happy with the outcome and we will publish the
whole proceedings.
4.
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Step 7 Publication
1.
What we will do:
Your proceedings volume will be published on atlantis-press.com. We register ISBNs and DOIs, list
it as a published work and submit it to indexation services. Your work is now officially part of the academic
literature!
2.
Corrections:
The rules of academic publishing do
not
allow us to make any changes or remove or add papers unless
they comply with COPE guidelines.
3.
Invoice:
The invoice will be sent as soon as the in-house editorial and technical check finished.
4.
Conference website:
Keep the conference website available after publication – it is used by readers and indexation
services.
ATLANTIS-PRESS.COM
contact@atlantis-press.com
VERSION 20240304.V2
Guidelines for organisers and editors on successful publication of proceedings volumes with Atlantis Press. The guide covers author submissions, peer review, writing a preface, submitting to Atlantis Press, and important steps for a smooth publication process.
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Presentation Transcript
Organiser Guidelines for Proceedings Dear Organisers and Editors, Many thanks for publishing with Atlantis Press! This guide explains the publication process of your proceedings volume. It is carefully designed to improve your content speed up the publication process reduce issues with indexation
Step 1 Author Submissions Try to attract diverse, international and highly-cited authors Forward the Guidelines Links for conference paper authors including author guidelines and templates (download LaTex Package/Word Template), information on third party material and code of conduct to authors 1. 2. Step 2 Peer Review 1. Consider screening submissions for plagiarism because a. reviewers don t waste time on plagiarised and therefore unacceptable submissions and b. you avoid delays and fees during our own plagiarism checks (see step 4) We can give you access to our anti-plagiarism portal ( 100 for set-up and 5 per paper). Ensure a diverse and international editorial board with experts in the field and list the members on the conference website Ensure that only papers that are in the scope of the conference are accepted Ensure that articles with extreme remarks or discriminatory content are not accepted Consider using a submission and reviewing system (eg. EquinOCS, Easy Chair, Editorial Manager, etc.) 2. 3. 4. 5. Step 3: Write a Preface 1. You are free to write a nice preface to explain the context and contents of the conference and proceedings volume 2. It is however essential that the first two paragraphs include the following information: a. Time, date and place of the conference and the acronym of the conference mentioned in the conference website. b. Mention if the conference was held virtually c. Aims and scope of the conference. Please kindly note that the published content must be consistent with the title and stated scope of the conference and show focus and coherence. ATLANTIS- PRESS.COM
Step 4 Submit to Atlantis Press 1. Prepare and finalise manuscript files a. Provide the source files (Word or LaTeX) and a PDF for each paper. b. Make sure all papers are in their final accepted, complete, and camera ready version. c. The order provided in the paper metadata can be taken as final. d. Make sure no duplicate papers are included. e. Changes after submission may be impossible! 2. Fill out the organiser and editor list: please use our the Excel template a. Sheet 1: Heading "Editors" is mandatory. Editors in Sheet 1 and Sheet 2 should match in name, sequence and number. b. Academic titles/roles/degrees should not be used for the committee member names/editor(s). c. The Volume editor s count are exceeding the restricted count (allowed Volume editor s count need to be defined). d. We recommend you clearly state the conference s corporate and institutional sponsors, if any, and ensure the same information on the conference website. 3. Create a Peer Review and Ethics statement: you can use and edit our Word template a. The Editors listed in Peer review statement should match with the Editor names in Sheet 1 and Sheet 2 with regard to the name, sequence and number. b. Volume editors to ensure all the comments shared after Plagiarism check is addressed in the revised version along with the correct count of chapters in the revised Peer Review and Ethics Statement. 4. Fill out the table of contents: please use our the Excel template. If session names are available, please organize and group the sessions correctly. ATLANTIS- PRESS.COM
5. Submit a. Ideally submission should not take place later than 9 months after the conference took place. b. Our colleagues will send you a link to the Springer Nature manuscript upload portal to submit your manuscript. c. Upload finalized and complete files i.e. i. Manuscript files (Word or LaTeX and PDF) ii. Permission forms for any third party content your authors have used. If all the work are original work of the author(s), then they can just specify this information in the email during submission. iii. The organizer and editor list iv. The table of contents v. Preface (see previous slide) vi. Peer Review and Ethics Statement (see above) vii. Provide title of the volume and make sure you include the terms Proceedings , Meeting , Conference , Symposium , Seminar or Workshop Step 5 Editorial Checks and Production 1. What we will do: We will carry out a number of checks to ensure good quality and compliance with COPE publishing ethics e.g. plagiarism and if the scope of the papers fits with the scope of the conference and our series. 2. Corrections: If our editorial and production team asks you for corrections please return them as soon as possible. 3. Refusal: We will not publish papers that are out of scope, contain plagiarism or violate publishing ethics principles. We will charge half the fee for refused papers. Please note that no revised papers for such criteria would be accepted. 4. Expected turn-around time: generally we will return our comments of initial checks after 5-7 working days at latest. ATLANTIS- PRESS.COM
Step 6 Proofs 1. What we will do: After we have finished editorial and production checks, camera-ready production starts. A front matter is created and minor updates to the papers are done (e.g., page numbers, source lines and license texts). We will email you proofs of the front matter for your approval. 2. You have now 1-2 working days for a final check of the front matter. Note that individual articles will NOT be sent for proofreading. 3. If we don t hear from you after 5 working days we assume you are happy with the outcome and we will publish the whole proceedings. 4. Corrections: This is the very last opportunity for any minor changes to the front matter. Papers are taken over camera-ready. So no paper proofs are sent and no corrections are possible after manuscript submission. Make sure all papers include author names, affiliations, and paper titles are final and complete during manuscript submission. Step 7 Publication 1. What we will do: Your proceedings volume will be published on atlantis-press.com. We register ISBNs and DOIs, list it as a published work and submit it to indexation services. Your work is now officially part of the academic literature! 2. Corrections: The rules of academic publishing do not allow us to make any changes or remove or add papers unless they comply with COPE guidelines. 3. Invoice: The invoice will be sent as soon as the in-house editorial and technical check finished. 4. Conference website: Keep the conference website available after publication it is used by readers and indexation services. ATLANTIS- PRESS.COM ATLANTIS-PRESS.COM
ATLANTIS-PRESS.COM contact@atlantis-press.com VERSION 20240304.V2 ATLANTIS- PRESS.COM
