Oral Health Assessment and Reporting Procedures
Parents/
Guardians
Schools
Districts
County Office of
Education
Distribute
KOHA Forms
Onsite
screenings?
Compile
aggregate
school data
Distribute active
or passive
consent forms
Submit
data into
SCOHR
Submit
aggregate
data into
SCOHR
No
County LOHP
Providers
CDPH OOH
SCOHR
Submit completed
KOHA form (OHA
or waiver) to
school
Consent or
submit passive
consent letter
Submit
aggregate data
to County Office
of Education
Submit
aggregate
data to
SCOHR
Complete
OHAs
onsite
Submit
data to
SCOHR?
Submit
data to
SCOHR?
Submit
data to
SCOHR?
Yes
Compile KOHA
data
Yes
Yes
Yes
No
No
No
Submit
aggregate
data to
SCOHR
KOHA form submission and
data reporting process
Distribute
KOHA Forms in
Kindergarten
registration
packets
NO
YES
Is the school including waiver
forms to be sent to parents?
Both assessment form and
waiver form are sent to
parents.
School only sends out assessment
forms to parents. School provides
waiver form to parents upon request.
School sends parents reminders about
the assessment and resources to find a
dentist.
NO
YES
Is the school offering onsite dental
screenings to kindergarteners?
School sends active or passive consent
form to parents.
Assessment form will be used for
onsite screenings for kindergarteners.
For reporting, include data from:
•
assessment forms submitted by parents
•
waiver forms submitted by parents
•
assessment forms from onsite screenings
•
opt-out passive consent forms (if used for
onsite screenings)
School/district completes KOHA data entry
in SCOHR.
School Process for KOHA
For reporting, include data from:
•
assessment forms submitted by parents
•
waiver forms submitted by parents
NO
YES
Was the child assessed to
need urgent care?
Leave last question in Section
3 blank and return form to
parent.
Leave Section 3 blank and return form
to parent.
Dental Office/Provider Process for Oral Health Assessments
NO
YES
Did the child receive treatment the
same day as the assessment?
Complete Section 2. Make sure each
box is completed. Only select one
treatment urgency response.
Notify parent of urgent dental care
need. Write parent notification date in
Section 3.
Schedule a follow-up appointment
Write follow-up appointment date in
Section 3.
Mark "Yes" that the child received
needed treatment in Section 3. Return
form to parent.
NO
YES
Was the child assessed to
need urgent care?
If dental office completed all
of Section 3 on the form, no
follow up with parent is
needed.
No follow up with parent is needed.
School follows up with parent about
whether child had a scheduled follow-
up appointment and received needed
treatment.
NO
YES
Is school able to reach parent?
School completes Section 3
School marks “I don’t know” for
whether child received needed
treatment or not in Section 3
School Process for Oral Health Assessments marked "Urgent Care Needed"
NO
YES
Did the dental office
complete all of section 3 of
the assessment?
Comprehensive guidelines for conducting oral health assessments and reporting processes in schools, including the submission of KOHA forms, active or passive consent procedures, distribution of forms, data compilation, and communication with parents and dental providers. The process involves sending assessment forms, waiver forms, reminders, and resources to parents, offering onsite dental screenings, and following up on urgent care needs. Dental offices/providers also have specific protocols to adhere to during the assessment process.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
KOHA form submission and data reporting process Submit completed KOHA form (OHA or waiver) to school Guardians Parents/ Consent or submit passive consent letter Complete OHAs onsite Providers No Yes Distribute KOHA Forms Onsite screenings? Submit data to SCOHR? Submit data into SCOHR Compile KOHA data Schools Distribute active or passive consent forms Yes No Yes Distribute KOHA Forms in Kindergarten registration packets Submit aggregate data to SCOHR Submit data to SCOHR? Compile aggregate school data Districts No County Office of Yes Submit Education Submit aggregate data to SCOHR Submit data to SCOHR? aggregate data to County Office of Education No County LOHP Submit aggregate data into SCOHR CDPH OOH SCOHR
School Process for KOHA School only sends out assessment forms to parents. School provides waiver form to parents upon request. Is the school including waiver forms to be sent to parents? NO YES School sends parents reminders about the assessment and resources to find a dentist. Both assessment form and waiver form are sent to parents. For reporting, include data from: assessment forms submitted by parents waiver forms submitted by parents Is the school offering onsite dental screenings to kindergarteners? NO YES School sends active or passive consent form to parents. School/district completes KOHA data entry in SCOHR. Assessment form will be used for onsite screenings for kindergarteners. For reporting, include data from: assessment forms submitted by parents waiver forms submitted by parents assessment forms from onsite screenings opt-out passive consent forms (if used for onsite screenings)
Dental Office/Provider Process for Oral Health Assessments Complete Section 2. Make sure each box is completed. Only select one treatment urgency response. Was the child assessed to need urgent care? Leave Section 3 blank and return form to parent. NO YES Notify parent of urgent dental care need. Write parent notification date in Section 3. Schedule a follow-up appointment Write follow-up appointment date in Section 3. Leave last question in Section 3 blank and return form to parent. Did the child receive treatment the same day as the assessment? NO YES Mark "Yes" that the child received needed treatment in Section 3. Return form to parent.
School Process for Oral Health Assessments marked "Urgent Care Needed" Was the child assessed to need urgent care? NO No follow up with parent is needed. YES School follows up with parent about whether child had a scheduled follow- up appointment and received needed treatment. Did the dental office complete all of section 3 of the assessment? NO YES School marks I don t know for whether child received needed treatment or not in Section 3 NO Is school able to reach parent? If dental office completed all of Section 3 on the form, no follow up with parent is needed. YES School completes Section 3
