Oklahoma State Automotive Parts Procurement Details

NASPO ValuePoint NASPO ValuePoint Immediate Need Aftermarket Parts Immediate Need Aftermarket Parts For Automotive and Light/Medium Trucks For Automotive and Light/Medium Trucks Theresa Johnson State of Oklahoma August 2016 1 http://www.naspovaluepoint.com/#/home/contracts

SOURCING TEAM Theresa Johnson, Oklahoma (Lead State) Brad Cummings, Utah Jason Grove, Alaska Tim Hay, NASPO ValuePoint Chris Hoffman , Oklahoma Gregory Mooney, Connecticut Heather Moon, Nevada 2

AWARD INFORMATION Awarded Awarded: Three Contractors : Three Contractors Oklahoma Solicitation Oklahoma Solicitation Number: Number: 090000006747 Award Date: Award Date: July 20, 2016 Award structure: Award structure: 19 Categories, Discount off List Price No No Protests Received Protests Received 3

PROCUREMENT PROCESS Compliant with Oklahoma Central Purchasing Act RFP Released February 2, 2016 Pre-Proposal Conference held February 11, 2016 Three Amendments Proposals Due March 16, 2016 5 Proposals Received 4

PROCUREMENT PROCESS Proposal Evaluations Two envelope process Administrative / Technical Administrative mandatory and non-mandatory requirements, pass/fail Technical mandatory and non-mandatory, scored Total Score: 250 Cost Market Basket items from six vehicles Total Score: 750 5

PROCUREMENT PROCESS Administrative / Technical Evaluation Sourcing team completed review of proposals Administrative and Technical Mandatory Requirements Pass/Fail Administrative and Technical Scored Requirements Customer Reference Evaluation. Total evaluated points were 150 Retail Sales Establishments. Total evaluated points were 100 Results 6

PROCUREMENT PROCESS Cost Evaluation The Cost Score represented 75% (750 points) of the total points available Market Basket Evaluation Parts Offered for the following 2015 Vehicle Models Ford Focus, Dodge Caravan and Ford Explorer Parts Offered for the following 2008 Vehicle Models Chevy Impala, Chevy Silverado and Chevy Tahoe Proposer s Market Basket Evaluation Form for each vehicle calculated for dollar value total Cost factor calculated using dollar value total to determine Cost Score Total 7

MASTER AGREEMENT MASTER AGREEMENT Contract: Immediate Need Aftermarket Automotive Parts Contractors: Genuine Parts Company dba NAPA Don Lachance (770) 818-4609 Contract Term: One (1) Year, Effective July 20, 2016 Extension Options: Four (4) Optional One (1) Year Terms Contract Structure: Discount off of List Price 8

MASTER AGREEMENT MASTER AGREEMENT Contract: Immediate Need Aftermarket Automotive Parts Contractors: IEH Auto Plus Auto Parts dba Pep Boys Eric Levy (856) 778-1400 Ext. 2012 Contract Term: One (1) Year, Effective July 20, 2016 Extension Options: Four (4) Optional One (1) Year Terms Contract Structure: Discount off of List Price 9

MASTER AGREEMENT MASTER AGREEMENT Contract: Immediate Need Aftermarket Automotive Parts Contractors: O Reilly Automotive Stores dba O Reilly Auto Parts David Stoecklein, (417) 851-5915 Chris George, (417) 882-2674 Contract Term: One (1) Year, Effective July 20, 2016 Extension Options: Four (4) Optional One (1) Year Terms Contract Structure: Discount off of List Price 10

AWARD INFORMATION CATEGORIES: Filters, Oil, Gas, Air, and Transmission Air Conditioning Gaskets and Seals Alternators and Starters Heating and Cooling (Engine) Batteries Lamps, Lighting, and Mirrors Bearings, Ball and Roller Oils and Lubricants, Regular and Synthetic Belts and Hoses Brakes Pumps, Fuel and Water Electrical and Ignition Suspension, Shocks, Struts, and Steering Emissions and Exhaust Wipers/Washers Engine and Drivetrain 11 Shop Supplies and Equipment Winter Accessories

AWARD INFORMATION BENEFITS: Average 50% discount off list pricing 24 hour delivery guarantee from over 12,000 combined locations nationwide Online catalog Aftermarket Automotive and Light/Medium Duty/Truck Parts 3 Nationally Recognized Contractors 12

PARTICIPATING ADDENDUM PROCESS All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement 13

PARTICIPATING ADDENDUM PROCESS Three Options for Participation 1. State signs a Participating Addenda for entire state Every legally eligible entity in the state can participate 2. State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate 3. State does not sign a Participating Addenda Political subdivisions wishing to participate may contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums. 14

Participating Addendums Through the Participating Addendum, States/Entities may: Select Contractors Include their own State Administrative Fee Include required (unique) terms and conditions Identify options for States or their political subdivisions Request state-specific reporting or other requirements 15

PARTICIPATING ADDENDUM PROCESS Step by Step: Entire State Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org 1. States will contact contractors directly to begin the Participating Addendum process. 2. States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. 3. State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 4. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 5. Contractor signs Participating Addendum and sends back to state for signature. 6. State sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org Executed Participating Addendums will be maintained in a repository. 16

PARTICIPATING ADDENDUM PROCESS Step by Step: Non State Entities Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org 1. An email request should be sent to PA@naspovaluepoint.org from entity (email may also be sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address. 2. NASPO ValuePoint will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum. 3. NASPO ValuePoint will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. 4. Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. 5. Contractor signs Participating Addendum and sends back to entity for signature . 6. Entity sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org 17 Executed Participating Addendum will be maintained in a repository.

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THINGS TO REMEMBER 1. Sample PA s are located on the NASPO ValuePoint Website under each master agreement portfolio. 2. Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository. 3. Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org 4. The Lead State and NASPO ValuePoint do not get involved with negotiations. 5. Only submit completed and negotiated PA s with signatures from both parties. 6. Submit completed PA s in PDF Format 19

THANK YOU Please let NASPO ValuePoint know if we can be of any assistance: Tim Hay, NASPO ValuePoint Cooperative Development Coordinator thay@naspovaluepoint.org (503) 428-5705 * NASPO ValuePoint Point of Contact for these Master Agreements. 20

QUESTIONS Oklahoma Contract Administrator Theresa Johnson (405) 521-2289 Theresa.johnson@omes.ok.gov 21