OHSAA 2018 Regional Update Meetings Recap
Highlights from the 2018 OHSAA regional update meetings include presentations by key figures like Mr. Jerry Snodgrass, Dr. Deborah B. Moore, and Attny. Steven L. Craig. The focus was on eligibility updates, transfer regulations, and important resources for member schools. Changes to transfer bylaws, consequences for non-compliance, and updated resource centers were discussed in detail.
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Presentation Transcript
WELCOME TO THE 2018 REGIONAL UPDATE MEETINGS
Presenters Mr. Jerry Snodgrass, Executive Director Dr. Deborah B. Moore, Senior Director of Compliance and Sports Medicine Attny. Steven L. Craig, Legal Counsel for the OHSAA Follow us on Twitter @OHSAASports @Jerry_Snodgrass @DMooreDeborah
Eligibility Update The OHSAA goal is service to our members Service in the form of assistance in interpreting the bylaws that is significant and useful Major area of inquiry Transfer Bylaw Enrollment and Attendance Bylaw Focus on the Non- Enrolled Student and Business rules for assignment to member schools for athletics participation
Transfer Eligibility 4-7 Major area for questions A little history 2013 Referendum approved fundamental changes to the transfer bylaws 2014 made some ed. changes and created one new exception; 2015 added three new exceptions 2016 provided additional clarification and a chart to aid in understanding the 50% rule 2017 Seven different items including a new exception and changes to other bylaws within section seven 2018 Change in the consequence for failure to meet an exception to the second half of the season and the OHSAA tournament
Transfer, cont. OHSAA has updated the Transfer Bylaw Resource Center on the website at http://www.ohsaa.org/Eligibility/Transfer to assist schools for 2018-19 SY All principals and athletic administrators received notification of these changes on May 21, 2018. Also received reminders that transfers prior to May 16, 2018 remain on the former consequence sit out first 50% of the season.
Other Resources at ohsaa.org Residence Bylaws - http://www.ohsaa.org/Eligibility/Residence- Bylaw-Resource-Center Scholarship Bylaws - http://www.ohsaa.org/Eligibility/Scholarship Enrollment and Attendance Bylaws - http://www.ohsaa.org/Eligibility/Enrollment International Bylaws - http://www.ohsaa.org/Eligibility/International Recruiting Bylaws - http://www.ohsaa.org/Eligibility/Recruiting Amateur Bylaws - http://www.ohsaa.org/Eligibility/Amateur Age Bylaws - http://www.ohsaa.org/Eligibility/Age Conduct Bylaws - http://www.ohsaa.org/Eligibility/Conduct- Character-Discipline-Bylaw-Resource-Center
Bylaw 4-7-2 - Transfer This bylaw requires the administrator to determine the following by asking three questions: 1. Is the student a transfer student? In other words, did the student change schools after establishing eligibility by playing in a high school contest prior to the start of the 9th grade or after the 5th day of enrollment and attendance in the 9th grade year? If Yes Proceed to Question 2. If No No further action is needed.
Transfer 2. Did the student play an OHSAA sport at ANY high school in the 12 months immediately preceding the date of transfer into the new high school? Get this information in writing from an administrator at the previous school or schools. Note that this could apply to a student who returns to the same high school at which the participation occurred during that immediately preceding 12 months. If Yes Proceed to Question 3. If No- The student has no transfer consequence.
Transfer 3. If the answer to both #1 and #2 is YES, then Does the student meet one of the 11 enumerated exceptions to this bylaw? If yes There may be paperwork required If no the student will be eligible to begin the season in that sport(s) and participate until the first 50% of the maximum allowable regular season contests have been competed. Thereafter, the student is INELIGIBLE for the second half of the season plus the OHSAA tournament.(for all who transferred after May 16, 2018)
Maximum Allowable Contests in All OHSAA- recognized sports and Formula for Determining Eligibility under the 50% Transfer Consequence Sport Maximum # of Contests as per the OHSAA Board 27 Games Transfer Student Becomes Ineligible At Game 14 Baseball 22 Games Game 12 Basketball (Boys and Girls) Bowling 24 Matches Match 13 16 Meets Meet 9 Cross Country (Boys and Girls) Field Hockey 16 Games Game 9 Football 10 Games Game 6 Match 11 Golf 20 Matches Gymnastics 14 Meets Meet 8 10
Maximum Allowable Contests in All OHSAA- recognized sports and Formula for Determining Eligibility under the 50% Transfer Consequence Maximum # of Contests as per the OHSAA Board 35 Games Soccer (Boys and Girls) 16 Games Sport Transfer Student Becomes Ineligible At Game 18 Game 9 Ice Hockey Softball Swimming and Diving(Boys and Girls) Tennis (Boys and Girls) Track and Field (Boys and Girls) Volleyball Wrestling 27 Games 16 Meets Game 14 Meet 9 22 Matches 16 Meets Match 12 Meet 9 22 Matches 20 Points/16 points (for those schools that do not field teams 6 or fewer wrestlers) Match 12 Point 11/9 11
Questions about the Consequence if the student does not meet an exception Can the student practice/train? Yes, but no participation in any contests including scrimmages, preview, Foundation game, Jamboree until the end of the 50% sit-out period. What does 50% mean? May play in all contests until the first half of the maximum allowable regular season contests have been competed. Then the student is INELGIBLE for the second 50% of the max. allowable regular season contests plus the OHSAA tournament.
Questions about the Consequence Does it apply to all sports? Yes. It applies to each OHSAA recognized interscholastic sport the student played at the former school(s) in the 12 months immediately preceding the transfer. What if the student didn t play any sports at the former school? Then there is no transfer issue, and the student is eligible insofar as transfer is concerned. Be sure to check with the former school and get this in writing. What if the student played in one J.V. scrimmage? Does that count? Yes. Even one play in one scrimmage or any other contest no matter the level activates the transfer consequence.
Questions about the Consequence Is there any paperwork required? If the student meets an exception, there may be paperwork. If the student does not meet an exception, he or she will sit out of all contests beginning with the second 50% of the maximum allowable regular season contests (PROVIDED THE TRANSFER TOOK PLACE ON OR AFTER MAY 16, 2018) in his or her sport(s) and the OHSAA tournament. If the student did not play a sport in the past 12 months, no paperwork is required.
Parents Bona Fide Move Exception 1 Parents move into a new school district NOTE PLURAL Triggers choice of either the public high school in the new district or any non-public high school applies to moves from within state as well as from out of state Exception move of 100 miles or more allows for the choice of any public school. Move must be contemporaneous with the transfer i.e., the move is the event which creates the need to change schools If both parents are not moving = ineligible for second 50% plus OHSAA tournament Exceptions for single parents who are divorced or were never married or for those who are in the process of a legal termination of their marriage
Exception one The change requires our office to determine: If the move was indeed bona fide AND If the parents move COMPELLED the student to transfer We will make these determinations based on the information in the affidavit including the timeline. Kristin Ronai, at kronai@ohsaa.org does the initial review of all affidavits in support of ex. #1.
Affidavit of Bona Fide Residence Review the document after it is notarized. Check for answers to each question. Check for full addresses and school district notation in # 3 and #10. Check to insure affiant has a new driver s license or state ID and Voter Registration with the new address. Check to ensure the document is signed by affiant (parent) and the notary. Check that #15 has been initialed or an explanation attached. Do not Send to OHSAA until all answers are verified, the affidavit is completed correctly and residence is verified Be prepared to check on the residence periodically, document the visits, and do so at off hours. Keep records of these visits.
Documents that support Ex. 1 Affidavit of Bona Fide Residence http://www.ohsaa.org/Portals/0/Eligibility/forms/Affidavit- BonaFideResidence.pdf Checklist to assist in verification of residence http://www.ohsaa.org/Portals/0/Eligibility/4-7- 2Guidance_Exc1_CHECKLIST.pdf
Legal Change of Custody Exception 2 Revised for 2018-19 This exception now has three distinct parts. 1. When a court-ordered change of custody between the student s parents who live in two different school districts resultsin the student s transfer to a new high school, this triggers: Choice of the public high school in the new custodian s school district Choice of any non-public school Requires an actual legal change of custody, not a Power of Attorney or an affidavit for school attendance
Exception 2 2. New for this year When there has been a re- designation of the residential parent for school purposes within a Shared Parenting Plan we may waive the transfer consequence. a. One time only b. Requires office clearance with court order 3. Legal Change of Custody to a Non-Parent or Agency
Legal Change of Custody Between Two Parents or a Re-designation of Residential Parent within the SPP What must the school administrator do: Obtain the court order and ensure that it is a legal change of custody signed by a judge or magistrate or a re-designation of residential parent within a SPP Complete the new form which has been developed to assist with all exception 2 requests: https://www.ohsaa.org/Portals/0/Eligibility/forms/Excepti on2Form.pdf
Change of Custody to a Non-Parent What must the school administrator do? Send the form requesting exception 2 Send a certified copy of the court order or agency placement changing the custody/guardianship to a non-parent or agency Ensure the document is signed by a judge, magistrate or agent of a protective services agency Send a copy of the documentation accompanying the request for change of custody which clearly stipulates that the change is necessary due to the student s adjudication as: Abused, Neglected, OR Delinquent/Unruly
Exception 9 Transfer to residential public high school One time option Parents must have resided in the district for a year Not applicable between schools in a multi-HS district Cannot be used to go from the district of one parent to that of the other Requires submission of a form to Kristin Ronai http://www.ohsaa.org/Portals/0/Eligibility/forms/Bylaw 4-7-2_Exc9.pdf 23
Intra district and System Transfers Multiple High Schools 4-7-4 Public schools with attendance zones during school year transfers 4-7-6 Public schools transfer at beginning of year Redistricting Change in Academic Program which must be clearly described to the Executive Director s Office Seniors cannot be considered 4-7-7 Non-public schools transfer at beginning of year Change in Academic Program same as in 4-7-6 No seniors Financial or transportation Hardships
Bylaw 4-3-1 Enrollment and Attendance The Non-Enrolled Student State legislation over the past few years has changed the landscape of education-based athletics and thus this bylaw which reads: All students participating in a school-sponsored sport must be enrolled and attending full-time in accordance with all duly adopted Board of Education or similar governing board policies of the school. (1908) State law identifies FOUR categories of non-enrolled students Referenced in exception six of 4-3-1
Home Educated Student (excused by superintendent from compulsory attendance) Home educated student whose parents live in your public school district Shall be able to participate in any school sport without having to be enrolled and attend your public school Shall be eligible in all other respects including academics, semesters, graduation status, age, etc. MUST CHECK! Home educated student whose parents do NOT live in your public school district May be able to participate in a school sport in another public school district if the superintendent permits it and the residential district schools do not sponsor the sport
Non-Public School Student Student enrolled in a non-public school (chartered or non-chartered 08 school) in Ohio Shall be afforded the chance to play a sport in the public school located in the district of residence of the parents that school the student is entitled to attend OR The public school located in the school district in which the non-public school is physically located provided: The non-public school of attendance does not offer that sport The superintendent of both the residential district and the district in which the non-public school is located mutually agree in writing.
Community (AKA Charter) and STEM School Student Eligible only at the public school in the parents residential district or attendance zone only Students must be eligible in all other aspects Students will not be counted on each high school s EMIS count, and the OHSAA will continue to study this procedure. The non-enrolled student who participates will be considered a Tier 1 student for competitive balance
Business Rules for Placement of the Non- Enrolled Student in Multiple School Districts Readopted as revised in 2018 by the Board of Directors - http://www.ohsaa.org/Portals/0/Eligibility/BusinessRu lesMultiHSPublic.pdf Basic Concept - Students shall be placed at the school in their attendance zone (if applicable) or at the school closest to the parents residence The same concept is applicable to exception 4 students identified as students who attend district non-traditional schools with no sports program
Sports Medicine Update Review of Coaching Requirement Sudden Cardiac Arrest All coaches must take the state approved training developed by ODH, ODE and the OHSAA along with technical assistance from NCH and the OH Chapter of the Am College of Cardiology Requires coaches to watch a video, read a brochure, take a post-test and will generate a certificate Preferred method to take course is via ODE s LMS Alternative methods must be acceptable to the e-signer in your district/school
Sports Medicine This training is free and is the only acceptable format NFHS Course is not approved. Parents and students must watch a video, read a brochure and sign off on a form that they have completed this training. Schools may choose how to provide this training to parents which is available at ODH and on the OHSAA website.
Sports Medicine Please make sure your AEAP Athletic Emergency Action Plan is well understood and practiced by all athletic personnel http://www.ohsaa.org/Sports- Medicine/Emergency-Action-Plan-Guides Consider purchasing an AED if you have not done so. This is highly recommended. http://www.ohsaa.org/Portals/0/Sports- Medicine/AED.pdf Please review heat illness guidance which was sent to you and is in our sports regulations.
Mr. Steven L. Craig, Esq. Legal Counsel to the OHSAA Canton, Ohio scraig@scraig-law.net
APPEALS Appeals by the numbers During 2017-2018 Panel heard 62 Appeals (63 issues) over 16 scheduled dates 29% (18 of 63) appeals were GRANTED or Modified BREAKDOWN BY ISSUES: Transfer: 26 (down from 42 prior year) (of which 14 were granted) Scholarship: 15 (more than dbl. from prior year) (of which 2 was granted) Falsification: 2 (4) (2 of which were modified) Recruiting: 2 (1 was granted/modified) Age/semester: 2 (of which 0 were granted) Residency: 2 (of which 0 were granted) Others: 14 (of which 2 were granted/modified) [expanded jurisdiction]
LITIGATION During the 2017- 2018 school year, not without litigation but down significantly. Nelson v. OHSAA * Residency bylaw * Student from US Virgin Islands whose parents do not live in Ohio (Ohio guardians) * Court enjoined OHSAA from enforcing Residence Bylaw 4-6-3 * Rulings: Exception 1 and Exception 9 * On appeal
Litigation Currently pending: State ex rel. Ohio High School Athletic Association v. Honorable Judge Robert P. Ruehlman Writ of Prohibition Briefing Smith v. OHSAA Transfer Seeking court to impose 12thexception for purely academic reasons Preliminary Injunction Denied 9/7/18
TRENDS AND OBSERVATIONS: SCHOLARSHIP CHALLENGES TO THE RULES
McKINNEY-VENTO HOMELESS ASSISTANCE ACT This act is a federal law dealing with the education of children and youth in homeless situations. Focus: Maintaining school stability Providing access to schooling Providing support for academic success
McKinney-Vento FAQs Q. Are children and youth who move in with relatives, friends, or other people covered by the act? A. Children and Youth who are sharing the housing of others due to loss of housing, economic hardship, or a similar reason are covered by the McKinney-Vento Act. 42 U.S.C. 11434A(2) (B) (i). Families who share adequate housing on a long-term basis due to preference or convenience would not be covered by the Act.
McKinney-Vento FAQs Q. If parents send their children to live with friends or relatives because they want their children to go to another school , do we treat the children as homeless? A. No. The McKinney-Vento Act provides rights and services for children and youth experiencing homelessness. If children are sharing housing only to attend another school, they are not covered under the act.
McKinney-Vento FAQs Q.- Should students in homeless situations be exempt from residence, transfer and attendance rules for participating in school sports? A. Yes. M-V requires states and schools to eliminate barriers to school enrollment and retention. Enrollment included attending school and participating in all school activities including sports.
Mr. Jerry Snodgrass, Executive Director jsnodgrass@ohsaa.org
Competitive Balance Update Rostering is currently occurring for Fall Sports Committee s Schedule & Membership currently being evaluated for any changes Any formula modifications will be recommended to the Board of Directors for placement on the 2019 Referendum ballot
Whats New? New Method to Rate Officials - Notices Sent out Friday, August 31 - New Process Available VERY soon - Previous Data captured and used NO FINES for FALL of 2018!
Contracts Bylaw 7 A Contract is a Contract!
Comments to News Media OHSAA Regulations Prohibit Public Criticism of Officials Includes Social Media Bylaw 11: Fines & Suspension Issued to Offending Coaches Remind your Players No Social Media criticism of Officials!
KNOW What To Do! Game Management Includes: Insuring safety of officials Dealing with unruly fans Handling medical emergencies Coordinating crisis management & weather issues Someone is responsible for game management! It might be YOU as the Coach!
The Non The Non- -Interscholastic Rule Interscholastic Rule Sports Regulation 7.3 Players can NOT Workout, Tryout, Practice, Play with AAU/Club/Travel Teams! Players can NOT Workout, Tryout, Practice, Play with AAU Team! Players can NOT Workout, Tryout, Practice, Play with AAU Team! Players can NOT Workout, Tryout, Practice, Play with AAU Team! Players can NOT Workout, Tryout, Practice, Play with AAU Team!
Looking Ahead To Tournament Play -DISTRICT ATHLETIC BOARDS Organize Sectional/District Tournaments -OHSAA Central Office Conducts Regional/State Tournaments - Football, Team Wrestling, Ice Hockey, Field Hockey, Lacrosse ALL tournaments conducted under Tournament Regulations
Tournament Issues .Fair and Equitable Tournaments So .What s Fair??? So .What s Fair??? Distance Traveled to a Contest? Distance Traveled to a Contest? Playing on a Field Multiple Times? Playing on a Field Multiple Times? Playing on a Home Field? Playing on a Home Field? Rain or Less than Ideal Rain or Less than Ideal Field Conditions? Field Conditions? Natural Grass Natural Grass vs vs Artificial? Artificial?
