NYSCA Literature Program 2019 Guidelines

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The NYSCA Literature Program for the year 2019 provides support for literary works in genres like fiction, poetry, drama, and creative non-fiction. This program aims to assist in the creation, publication, and presentation of literary writing, including translations into English. Important dates, guidelines, application tips, and contact information are outlined in the presentation slides.

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NYSCA WEB PRESENTATION LITERATURE PROGRAM FY19 L (For Activity in Calendar Year 2019)

Slide 2 - Contents I. II. Important Dates & Reminders (Slide 4) III. General Information on Applying to NYSCA (Slides 5 & 6) IV. Literature Program Guidelines Review (Slides 7-13) V. Application Tips (Slides 14-16) VI. Links, Tech Assistance Resources, Alternate Funding Sources (Slides 17-19) VII. Grants Gateway Links (Slide 20) VIII. Frequently Asked Questions (Slide 21) Literature Program Staff Contact Information (Slide 3)

Slide 3 Program Staff Kathleen Masterson Literature Program Director (212) 459-8826 | kathleen.masterson@arts.ny.gov New York State Council on the Arts 300 Park Ave South, 10th Floor New York, NY 10010

Slide 4 - Important Dates & Reminders for FY19 Applicants Guideline Release Date: January 17, 2018 Application Portal Open Date: February 21, 2018 Application Due Date: March 28, 2018 by 4:00PM Award announcements: November 15, 2018 (approx.) Grant activity must take place between 1/1/19 and 12/31/19

Slide 5 - General Information on Applying to NYSCA There are 4 steps to submitting a completed NYSCA application. Find them easily on our brand-new website at: http://www.arts.ny.gov/nysca-grant-opportunities and at http://www.arts.ny.gov/application-guide. Also consult and follow the application checklist: http://www.nysca.org/downloads/grants/Tutorials/ NYSCA_FY2019_Application_Checklist.pdf

Slide 6 - General Information on Applying to NYSCA (continued) Per NYSCA Guidelines: The application period opens on February 21, 2018. To establish a complete application, applicants must register their request/s in the NYSCA system at www.arts.ny.gov and then submit a separate Grants Gateway application at https://grantsgateway.ny.gov/IntelliGrants_NYSGG/module/nys gg/goportal.aspx for each request in each Program to which they are applying. In compliance with New York State procurement guidelines, Program Staff will not be able to discuss application contents or answer substantive questions about proposed projects once the active application opens on February 21, 2018.

Slide 7 - Literature Program Description and Priorities The Literature Program supports the creation, publication and presentation of literary writing, including translation into English, in the genres of fiction, poetry, drama and literary (creative) non-fiction. The Program s emphasis is on support of contemporary literary writing that represents the aesthetic, ethnic and geographic diversity of the audiences of New York State.

Slide 8 - Selecting a Category of Support Before submitting a request, please read the Literature Program Guidelines. First-time applicants and returning applicants changing categories are asked to speak or write to the Literature Program Staff (see slide 3) regarding category eligibility. NYSCA offers the following categories of Support in Literature. The guidelines may be found at: http://www.nysca.org/downloads/guidelines/GG19/FY19Literature_Guidelines_Application_Instructions. pdf Book & Literary Magazine Publication General Operating Support Literary Translation Public Programs Regrants & Partnerships (By NYSCA Invitation)

Slide 9 - Book And Literary Magazine Publication (Project support. Allowable expenses: contributors /editors fees, production, promotion & distribution costs) Book & Literary Magazine Publication - Guidelines pg 51 Required Questions to Answer in Grants Gateway Application: 1EQ-4EQ (Guidelines pg 55) 1SQ-3SQ (Guidelines pg 55) 1B-10B (Guidelines pg 56-58) Required Support Materials to Submit in Grants Gateway Pre-submission Uploads Section: Standard Support Materials #1 Project Budget or Sponsored Request Form (Guidelines pg 61) Book and Literary Magazine Publication Support Materials #1-7 (Guidelines pg 62) FY19 Fact Sheet/s (see #6 Guidelines pg 62 or see Forms and Guidelines section at: http://www.arts.ny.gov/programs/literature

Slide 10 - General Operating Support (Unrestricted support for organizations with a primary focus in Literature) General Operating Support Guidelines pg 50-51 Required Questions to Answer in Grants Gateway Application: 1EQ-4EQ (Eligibility Questions - Guidelines pg 55) 1SQ-3SQ (Standard Questions - Guidelines pg 55) 1G-13G (Guidelines pg 55-56) Required Support Materials to Submit in Grants Gateway Pre-submission Uploads Section for GOS Applicants: Standard Support Materials #1 Project Budget (guidelines pg 61) NB: For GOS applicants, the Project Budget represents the projected Organizational Budget for the request year, FY19 GOS Support Materials #1-9 (Guidelines pg 61) Fact Sheet/s (see Support Material #5 guidelines page 61- submit either Book or Literary Magazine Publication Fact Sheets, or both) Fiscally -Sponsored Projects may not apply in the General Operating Support Category

Slide 11 - Literary Translation (Project support for translators fees for literary translations in progress into English) Literary Translation - Guidelines pg 58 Required Questions to Answer in Grants Gateway Application: 1EQ-4EQ (Eligibility Questions - Guidelines pg 55) 1SQ-3SQ (Standard Questions - Guidelines pg 55) 1L-8L (Guidelines pg 58-59) Required Support Materials to Submit in Grants Gateway Pre- submission Uploads Section for Literary Translation Applicants: Standard Support Materials #1 Project Budget (Guidelines pg 61) Literary Trans. Support Materials #1-5 (Guidelines pg 63) Applications in this category are exempt from the NYSCA two- request limit

Slide 12 - Public Programs (Project support for writers /curators fees & promotional costs for a series of public readings, writing workshops, literary events, or festivals) Public Programs Guidelines pg 52 Required Questions to Answer in Grants Gateway Application: 1EQ-4EQ (Eligibility Questions - Guidelines pg 55) 1SQ-3SQ (Standard Questions - Guidelines pg 55) 1P-7P (Guidelines pg 58) Required Support Materials to Submit in Grants Gateway Pre-submission Uploads Section for Public Programs Applicants: Standard Support Materials #1 Project Budget (Guidelines pg 61) Public Programs Support Materials #1-6 (Guidelines pg 62-63) New in FY19: Reading Series presenting Playwrights to the public are eligible provided: Playwrights appear in person as the featured readers (minimum 4 events with 4 separate writers per year), and/or Playwrights appear in a series of public discussions, panels or roundtables highlighting the craft of playwriting

Slide 13 - Regrants & Partnerships (by Invitation) (Project support addressing regrants, technical assistance, unmet needs in the field not addressed in other categories) Regrants & Partnerships Guidelines Pg 59 Public Programs Guidelines pg 52 Required Questions to Answer in Grants Gateway Application: 1EQ-4EQ (Eligibility Questions - Guidelines pg 55) 1SQ-3SQ (Standard Questions - Guidelines pg 55) 1R-13R (Guidelines pg 59-60) Required Support Materials to Submit in Grants Gateway Pre-submission Uploads Section for Regrants & Partnerships Applicants: Standard Support Materials #1 Project Budget (Guidelines pg 61) Regrants & Partnerships Support Materials #1-6 (Guidelines pg 63-64) Applications in this category are exempt from the NYSCA two-request limit

Slide 14 - Literature Program Application Tips Changes and Challenges Question #3SQ Please take special note of Standard Question #3SQ, required of all Literature applicants. Use this question to elaborate on any artistic, managerial or fiscal challenges or new developments at your organization. Clearly highlight reasons for recurring deficits, tax issues, etc. that may appear on your Form 990s, audits or other public filings over the past few years and discuss specific steps your organization is taking to address them.

Slide 15 - Literature Program Application Tips Check to be sure your organization s Grants Gateway document vault has a prequalified status well before the deadline. Read the narrative question. Then answer the question with clarity, brevity and conviction. Don t assume Panelists are familiar with your organization, as they are drawn from all across the State. It s appropriate to cite genuine accomplishment and place your work in a context, but avoid grandstanding and self-praise. Panelists must read many pages of applications and appreciate learning as quickly as possible the nature of the work to be funded, who is doing it, why, and how. Facts, transparency and vision. Double check that you have answered all the questions for your category as well as the eligibility and standard questions. Do not answer questions for categories in which you are not applying. Each category has a letter preceding the question number so Question B1 would be Book/Literary Magazine Publication, P1 would be Public Programs, etc. Have someone who has not written the application read it for sense, and clarity and accuracy before submitting. Spell check and proofread the application. Especially important in the Literature Program.

Slide 16 - Literature Program Application Tips (continued) Make sure numbers on Project and Organizational Budgets and in the Expenditure Summary in Grants Gateway correspond with numbers referenced in the narrative. Use the Project Budget notes section (it follows the Project Budget itself) to explain income and expense lines that are not self-evident. Also explain any items in the organizational budget that vary by 20% from a previous year. Explain debt and recurring deficits and give a clear plan for how your organization is addressing them see Slide 14 regarding Standard Question 3SQ. Double check that you have submitted all required support material for your category. Submit your application well before the deadline. Heavy site traffic may cause delays. We regret that applications cannot be accepted after the deadline; there are no exceptions.

Slide 17 - RESOURCES An alternative to a direct NYSCA application is to apply for local arts funding through the Decentralization site serving your county (see http://www.nysca.org/public/resources/local_dec.htm). NYSCA-funded applicants may receive no-charge technical assistance from the NY Council on Non-Profits (NYCON - http://nycon.org/). The contact for NYSCA-funded applicants is Andrew Marietta, Regional Manager Phone: (607) 436-3124 or (800) 515-5012 ext. 141. Non-profit organizations that are not recipients of direct NYSCA funding are eligible to become members of NYCON at reasonable costs based upon budget size: http://www.nycon.org/nycon-membership- benefit/. Fellowships for NYS writers are administered by the New York Foundation for the Arts: https://www.nyfa.org/Content/Show/Artists'%20Fellowships Commissions for playwrights are available through the Individual Artists Program Theatre Commissions on the NYSCA website: http://www.nysca.org/downloads/guidelines/GG19/FY19IndividualArtists_Guidelines_Applicatio n_Instructions.pdf

Slide 18 - NYSCA APPLICATION INFO & RESOURCE LINKS I. NYSCA Literature Program Homepage: http://www.arts.ny.gov/programs/literature Literature Program Guidelines: http://www.nysca.org/downloads/guidelines/GG19/ FY19Literature_Guidelines_Application_Instruction s.pdf III. Various NYSCA Tutorials on YouTube: ALL VIDEOS TO DATE: https://www.youtube.com/channel/UCjZ_- _hmpSdRoIU6Wj-TKmQ II.

Slide 19 - RESOURCES (Continued) For information on our annual Statewide Literary Convening, Technical Assistance, Regrants, Advancement Funding, Mentoring and other opportunities for Literary organizations in NYS, please explore www.LitTAP.org and The New York State Technical Assistance Program at http://www.clmp.org/publisher- resources/nytap/ Also see the literary map of New York State at www.nys.littree.org These and many other resources are linked to our website at http://www.arts.ny.gov/resources/nysca-resources

Slide 20 Grants Gateway Links (continued) Grants Gateway Helpful Information/Links: www.grantsreform.ny.gov/grantees (Training materials link contains training documents and videos) https://grantsreform.ny.gov/sites/default/files/grantee_quick_start_guide.pdf Grants Reform Videos (includes a document vault tutorial and an application tutorial) on YouTube: http://www.youtube.com/channel/UCYnWskVc7B3ajjOVfOHL6UA Technical Assistance with Grants Gateway questions Phone: 1-800-820-1890 Email: helpdesk@agatesoftware.com (Technical questions, no Literature Program-specific questions) Grants Team Email: Grantsreform@budget.ny.gov (Grants Gateway Application, Policy, and Registration questions, no Lit Program questions)

Slide 21- Frequently Asked Questions Q: What are the most important factors to stress in my application? Specifics detailing your literary organization s artistic mission, strategies and vision, its managerial/fiscal/governance policies and practices, and its approach to serving and reaching its public. Q: How can I make my application as strong as possible? Read and follow the Literature Program Guidelines, answer the narrative questions for your category with clarity, brevity, and consistency, as well as passion for your mission. Double check that you have submitted all required support materials. Proofread. Submit your application well before the deadline. Q: What should we submit as a support video? NYSCA is interested in seeing work samples that will help us to clearly understand your organization s aesthetic. Examples of this could be a 3-minute video from a recent reading, showing the literary artist, the audience and curatorial introduction (from your most recent season), or a 3 -minute compilation of moments from several recent author readings or panel discussions, or festival footage, all showing literary artists and audience composition.