NCADE CONFERENCE
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NCADE CONFERENCE
MONDAY, MARCH 30, 2015
OVERVIEW: ELECTIONS UPDATE
WRAPPING UP 2014
STATE BOARD TEAM INITIATIVES
VOTING SYSTEMS
RULE-MAKING
GEARING UP
Wrapping up 2014
YOUR HELP, YOUR RESULTS
.
Citizenship Audit
One more thing you needed to add to your Election responsibilities.
Awesome response and action.
What we learned?
Layers to the audit process.
Need to review citizenship question on registration forms before processing.
State Board goal to improve audit capabilities.
DMV/DEPARTMENT OF HOMELAND SECURITY/OTHER RESOURCES
Systematic audits WELL before the Election.
Professionalism prevailed.
CITIZENSHIP AUDIT ELECTION RESULTS
What are we doing with your results?
Using 2014 to prepare for future
elections.
Acknowledgement of No Photo ID.
◦
Roughly 10,800 letters w/postage-paid response cards to those who signed affidavit of no photo ID in
2014
RESULTS SO FAR: 2,247 responses (20% response rate)
82
out of 2,247 responded they
do not have
an acceptable photo ID
60
of the 82 have requested our help getting the ID,
22 of the 82 told us they do not need help getting the ID.
2,108 of the 2,247
responding stated that they
have
an ID acceptable for voting.
Follow-up on 57 due to undeliverable address, deceased since last election, or clarifications needed.
Analyzing the data.
One-stop and Election Day voting traffic.
Wait times.
First study results:
Wait time study results
When were the wait times?
Working together
Team initiatives
Voter Outreach Efforts
No DMV match (218K)
Voter Outreach Efforts
Focused Advertising Campaign
Television
Radio
Billboards
Web:
http://voterid.nc.gov/
Minority and low income population
Disabled community
General voter population
Campaign Finance Technology
Web-based tool
◦
Works on all operating systems
◦
Reminders about approaching deadlines, missed deadlines
◦
Instant notification of successful submission
◦
No import delays
Education Program
◦
New online training program in development
◦
Online training for new reporting tool
◦
Delivered via state LMS system - $56,000/year savings
◦
Treasurer tips via e-mail & website
SEIMS Rewrite: Going from here…
To here…
10
OF THE FORMER
APPLICATIONS
Education and Mentoring
Certification
: Making and keeping North Carolina certification
meaningful.
New Directors:
Ensuring they have the tools for success.
Mentoring
:
Sharing our knowledge and experience.
Continuous Learning:
Creating more opportunities to learn
from one another.
Enhancing our Investigative efforts
Rule-Making
Reasonable Resemblance
Religious Objection
Public comment period---
Public hearings in all eight NCADE election
districts
Voting Systems Certification Program:
Expanding the Envelope
Decertification of DRE Voting Systems
SESSION LAW 2013-381
HOUSE BILL 589
SECTION 30.8.
Any direct record electronic (DRE) voting systems currently certified by the State
Board of Elections which do not use paper ballots shall be decertified and shall not be used in
any election held on or after January 1, 2018. Decertification of a DRE voting system that does
not use paper ballots may not be appealed to the Superior Court of Wake County pursuant to
G.S. 163-165.7(b).
SECTION 30.9.
This Part becomes effective January 1, 2018.
Overview of Acquisition of Voting System
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GS 163-165(1) (Effective January 1, 2018)
"Ballot" means an
instrument on which a voter indicates a choice so that it may
be recorded as a vote for or against a certain candidate or
referendum proposal. The term "ballot" may include a
paper
ballot to be counted by hand, a
paper
ballot to be counted on
an electronic scanner, or a
paper
ballot used on any other
voting system.
163-165.5. Contents of official ballots.
Each official ballot shall contain all the following elements:
(1) The heading prescribed by the State Board of Elections. The heading shall include the term "Official Ballot".
(2) The title of each office to be voted on and the number of seats to be filled in each ballot item.
(3)
The names of the candidates as they appear on their notice of candidacy filed pursuant to G.S. 163-106 or G.S. 163-323, or on
petition forms filed in accordance with G.S. 163-122. No title, appendage, or appellation indicating rank, status, or position shall be printed
on the official ballot in connection with the candidate's name. Candidates, however, may use the title Mr., Mrs., Miss, or Ms. Nicknames
shall be permitted on an official ballot if used in the notice of candidacy or qualifying petition, but the nickname shall appear according to
standards adopted by the State Board of Elections. Those standards shall allow the presentation of legitimate nicknames in ways that do
not mislead the voter or unduly advertise the candidacy. In the case of candidates for presidential elector, the official ballot shall not
contain the names of the candidates for elector but instead shall contain the nominees for President and Vice President which the
candidates for elector represent. The State Board of Elections shall establish a review procedure that local boards of elections shall follow
to ensure that candidates' names appear on the official ballot in accordance with this subdivision.
(4) Party designations in partisan ballot items
.
(5) A means by which the voter may cast write-in votes, as provided in G.S. 163-123. No space for write-ins is required unless a write-in
candidate has qualified under G.S. 163-123 or unless the ballot item is exempt from G.S. 163-123.
(6) Instructions to voters, unless the State Board of Elections allows instructions to be placed elsewhere than on the official ballot.
(7)
The printed title and facsimile signature of the chair of the county board of elections.
(2001-460, s. 3; 2003-209, s. 1; 2007-391, s.
10; 2008-187, s. 33(a).)
EFFECTIVE JANUARY 1, 2018:
Among other requirements,
the request for proposal
shall require at least all of the following elements:
(
1) That the vendor post a bond or letter of credit to cover damages resulting from defects in the voting system. Damages shall include, among other
items, any costs of conducting a new election attributable to those defects.
(2) That the voting system comply with all federal requirements for voting systems.
(3) That the voting system must have the capacity to include in voting tabulation district returns the votes cast by voters outside of the voter's voting
tabulation district as required by G.S. 163-132.5G.
(4) With respect to electronic voting systems, that the voting system generate a paper ballot of each individual vote cast, which paper ballot shall be
maintained in a secure fashion and shall serve as a backup record for purposes of any hand-to-eye count, hand-to-eye recount, or other audit. Electronic
systems that employ optical scan technology to count paper ballots shall be deemed to satisfy this requirement.
(5) With respect to DRE voting systems, that the paper ballot generated by the system be viewable by the voter before the vote is cast electronically, and
that the system permit the voter to correct any discrepancy between the electronic vote and the paper ballot before the vote is cast.
With respect to all voting systems using electronic means, that the vendor provide access to all of any information required to be placed in escrow by a
vendor pursuant to G.S. 163-165.9A for review and examination by the State Board of Elections; the Office of Information Technology Services; the State
chairs of each political party recognized under G.S. 163-96; the purchasing county; and designees as provided in subdivision (9) of subsection (d) of this
section.
(7) That the vendor must quote a statewide uniform price for each unit of the equipment.
(8) That the vendor must separately agree with the purchasing county that if it is granted a contract to provide software for an electronic voting system
but fails to debug, modify, repair, or update the software as agreed or in the event of the vendor having bankruptcy filed for or against it, the source code
described in G.S. 163-165.9A(a) shall be turned over to the purchasing county by the escrow agent chosen under G.S. 163-165.9A(a)(1) for the purposes of
continuing use of the software for the period of the contract and for permitting access to the persons described in subdivision (6) of this subsection for the
purpose of reviewing the source code.
In its request for proposal, the State Board of Elections shall address the mandatory terms of the contract for the purchase of the voting system and the
maintenance and training related to that voting system.
PENDING CERTIFICATION EVENTS…
1.
Unisyn Voting Solutions
–
OpenElect Voting System
: S.E.E.
on April 22
nd
.
2.
Democracy Live, LiveBallot
–
Ballot Marking Device
: S.E.E.
on May 8th.
3.
ES&S – ExpressVote
: S.E.E. on May 11
th
.
Gearing Up!
Preparing for Municipals
Precinct Official Training: Statewide
Uniformity
is essential.
Presidential Preference Primary preparation
Not to mention at least two other elections in 2016
Have a wonderful conference!
Wrapping up 2014 state board team initiatives, gearing up for voting systems rule-making. Learn about citizenship audits, results analysis, voter outreach efforts, and more to prepare for future elections.
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Presentation Transcript
NCADE CONFERENCE MONDAY, MARCH 30, 2015
OVERVIEW: ELECTIONS UPDATE WRAPPING UP 2014 STATE BOARD TEAM INITIATIVES VOTING SYSTEMS RULE-MAKING GEARING UP
Wrapping up 2014 YOUR HELP, YOUR RESULTS.
Citizenship Audit One more thing you needed to add to your Election responsibilities. Awesome response and action. What we learned? Layers to the audit process. Need to review citizenship question on registration forms before processing. State Board goal to improve audit capabilities. DMV/DEPARTMENT OF HOMELAND SECURITY/OTHER RESOURCES Systematic audits WELL before the Election. Professionalism prevailed.
What are we doing with your results? Mailed letters. Addressing responses. Determining individual next steps.
Using 2014 to prepare for future elections. Acknowledgement of No Photo ID. Roughly 10,800 letters w/postage-paid response cards to those who signed affidavit of no photo ID in 2014 RESULTS SO FAR: 2,247 responses (20% response rate) 82 out of 2,247 responded they do not have an acceptable photo ID 60 of the 82 have requested our help getting the ID, 22 of the 82 told us they do not need help getting the ID. 2,108 of the 2,247 responding stated that they have an ID acceptable for voting. Follow-up on 57 due to undeliverable address, deceased since last election, or clarifications needed. Analyzing the data. One-stop and Election Day voting traffic. Wait times. First study results:
Election Preparation & Support Campaign Finance & Operations Investigations Voter Outreach Legal IT Working together
Voter Outreach Efforts No DMV match (218K)
Voter Outreach Efforts Focused Advertising Campaign Television Radio Billboards Print Web: http://voterid.nc.gov/ Minority and low income population Disabled community General voter population
Campaign Finance Technology Web-based tool Works on all operating systems Reminders about approaching deadlines, missed deadlines Instant notification of successful submission No import delays Education Program New online training program in development Online training for new reporting tool Delivered via state LMS system - $56,000/year savings Treasurer tips via e-mail & website
To here 10 OF THE FORMER APPLICATIONS REPORTING MANAGER Election Management SOSA/OVRD
Education and Mentoring Certification: Making and keeping North Carolina certification meaningful. New Directors: Ensuring they have the tools for success. Mentoring: Sharing our knowledge and experience. Continuous Learning: Creating more opportunities to learn from one another.
Enhancing our Investigative efforts Chuck Sheryll Joan Marshall Matt Clyde
Rule-Making Reasonable Resemblance Religious Objection Public comment period--- Public hearings in all eight NCADE election districts
Voting Systems Certification Program: Expanding the Envelope Voting System Elections Ballot Marking System E-Poll book System Management System (SEIMS) Election Reporting System
Decertification of DRE Voting Systems SESSION LAW 2013-381 HOUSE BILL 589 SECTION 30.8. Any direct record electronic (DRE) voting systems currently certified by the State Board of Elections which do not use paper ballots shall be decertified and shall not be used in any election held on or after January 1, 2018. Decertification of a DRE voting system that does not use paper ballots may not be appealed to the Superior Court of Wake County pursuant to G.S. 163-165.7(b). SECTION 30.9. This Part becomes effective January 1, 2018.
Overview of Acquisition of Voting System County Board of Commissioners Adopts and acquires certified Voting System County Board of Elections Approves the adoption and acquisition of Voting System to County Board of Commissioners State Board of Elections Approves replacement of Voting System County Board of Elections Recommends Voting System to County Board of Commissioners Seeks approval of Voting System by State Board of Elections State Board of Elections Certifies Voting System
Statutory Requirements for Certification Statutory Requirements for Certification of Voting systems of Voting systems
GS 163-165(1) (Effective January 1, 2018) "Ballot" means an instrument on which a voter indicates a choice so that it may be recorded as a vote for or against a certain candidate or referendum proposal. The term "ballot" may include a paper ballot to be counted by hand, a paper ballot to be counted on an electronic scanner, or a paper ballot used on any other voting system.
163-165.5. Contents of official ballots. Each official ballot shall contain all the following elements: (1) The heading prescribed by the State Board of Elections. The heading shall include the term "Official Ballot". (2) The title of each office to be voted on and the number of seats to be filled in each ballot item. (3) petition forms filed in accordance with G.S. 163-122. No title, appendage, or appellation indicating rank, status, or position shall be printed on the official ballot in connection with the candidate's name. Candidates, however, may use the title Mr., Mrs., Miss, or Ms. Nicknames shall be permitted on an official ballot if used in the notice of candidacy or qualifying petition, but the nickname shall appear according to standards adopted by the State Board of Elections. Those standards shall allow the presentation of legitimate nicknames in ways that do not mislead the voter or unduly advertise the candidacy. In the case of candidates for presidential elector, the official ballot shall not contain the names of the candidates for elector but instead shall contain the nominees for President and Vice President which the candidates for elector represent. The State Board of Elections shall establish a review procedure that local boards of elections shall follow to ensure that candidates' names appear on the official ballot in accordance with this subdivision. The names of the candidates as they appear on their notice of candidacy filed pursuant to G.S. 163-106 or G.S. 163-323, or on (4) Party designations in partisan ballot items. (5) candidate has qualified under G.S. 163-123 or unless the ballot item is exempt from G.S. 163-123. A means by which the voter may cast write-in votes, as provided in G.S. 163-123. No space for write-ins is required unless a write-in (6) Instructions to voters, unless the State Board of Elections allows instructions to be placed elsewhere than on the official ballot. (7) 10; 2008-187, s. 33(a).) The printed title and facsimile signature of the chair of the county board of elections. (2001-460, s. 3; 2003-209, s. 1; 2007-391, s.
EFFECTIVE JANUARY 1, 2018: Among other requirements, the request for proposal shall require at least all of the following elements: (1) That the vendor post a bond or letter of credit to cover damages resulting from defects in the voting system. Damages shall include, among other items, any costs of conducting a new election attributable to those defects. (2) That the voting system comply with all federal requirements for voting systems. (3) That the voting system must have the capacity to include in voting tabulation district returns the votes cast by voters outside of the voter's voting tabulation district as required by G.S. 163-132.5G. (4) With respect to electronic voting systems, that the voting system generate a paper ballot of each individual vote cast, which paper ballot shall be maintained in a secure fashion and shall serve as a backup record for purposes of any hand-to-eye count, hand-to-eye recount, or other audit. Electronic systems that employ optical scan technology to count paper ballots shall be deemed to satisfy this requirement. (5) With respect to DRE voting systems, that the paper ballot generated by the system be viewable by the voter before the vote is cast electronically, and that the system permit the voter to correct any discrepancy between the electronic vote and the paper ballot before the vote is cast. With respect to all voting systems using electronic means, that the vendor provide access to all of any information required to be placed in escrow by a vendor pursuant to G.S. 163-165.9A for review and examination by the State Board of Elections; the Office of Information Technology Services; the State chairs of each political party recognized under G.S. 163-96; the purchasing county; and designees as provided in subdivision (9) of subsection (d) of this section. (7) That the vendor must quote a statewide uniform price for each unit of the equipment. (8) That the vendor must separately agree with the purchasing county that if it is granted a contract to provide software for an electronic voting system but fails to debug, modify, repair, or update the software as agreed or in the event of the vendor having bankruptcy filed for or against it, the source code described in G.S. 163-165.9A(a) shall be turned over to the purchasing county by the escrow agent chosen under G.S. 163-165.9A(a)(1) for the purposes of continuing use of the software for the period of the contract and for permitting access to the persons described in subdivision (6) of this subsection for the purpose of reviewing the source code. In its request for proposal, the State Board of Elections shall address the mandatory terms of the contract for the purchase of the voting system and the maintenance and training related to that voting system.
Vendor Application Notification of Receipt of Application Administrative Review of Documentation Preliminary Demonstration Simulated Election Event Independent Expert Review Notification of Results of Administrative Election Event Workflow Review Certification Public Testing Event Public Comment Period State Board of Elections Final Recommendation Notification of State Board Decision
PENDING CERTIFICATION EVENTS 1. Unisyn Voting Solutions OpenElect Voting System: S.E.E. on April 22nd. 2. Democracy Live, LiveBallot Ballot Marking Device: S.E.E. on May 8th. 3. ES&S ExpressVote: S.E.E. on May 11th.
Gearing Up! Preparing for Municipals Precinct Official Training: Statewide Uniformity is essential. Presidential Preference Primary preparation Not to mention at least two other elections in 2016
