General Conference Preparation Guide

THINGS YOU NEED TO

THINGS YOU NEED TO

KNOW

KNOW

BEFORE

BEFORE

YOU 

YOU 

GO

GO

!

!

Welcome on behalf 

Welcome on behalf 

of our 

of our 

Founder

Founder

The Right Reverend Richard Allen

The Right Reverend Richard Allen

Welcome to the

Welcome to the

Bishop Samuel Lawrence Green, Sr.

Bishop Samuel Lawrence Green, Sr.

General Conference Commission Chairperson

Bishop Gregory G. M. Ingram, Sr.

Bishop Gregory G. M. Ingram, Sr.

Host Presiding Bishop

Dr. Richard Allen Lewis, Sr.

Dr. Richard Allen Lewis, Sr.

Treasurer/CFO

Bishop John Richard Bryant

Bishop John Richard Bryant

Senior Bishop

Welcome 

Welcome 

From

From

 Mother Bethel

 Mother Bethel

A.M.E.

A.M.E.

Pre-Conference

Pre-Conference

Events

Events

Bishop  Gregory G. M. Ingram

Bishop  Gregory G. M. Ingram

and

and

The Rev. Dr. Jessica Kendall Ingram

The Rev. Dr. Jessica Kendall Ingram

Host Presiding Bishop and Supervisor 

Host Presiding Bishop and Supervisor 

of the

1

1

st

st

 Episcopal District 

 Episcopal District 

of the 

of the 

African

African

 Methodist 

 Methodist 

Episcopal

Episcopal

 Church

 Church

General

General

Conference

Conference

Traveling

Traveling

Arriving In Philadelphia

Arriving In Philadelphia

“The City of Brotherly Love”

“The City of Brotherly Love”

If you are arriving by plane, train, bus or car

If you are arriving by plane, train, bus or car

you will find the 

you will find the 

City of Brotherly Love

City of Brotherly Love

accessible for your travel!

accessible for your travel!

General

General

Conference

Conference

Housing

Housing

Hotel Check - In

Hotel Check - In



Upon arrival, guests will enter the Lobby(s) for check in. Guests will

Upon arrival, guests will enter the Lobby(s) for check in. Guests will

have the option to have their luggage delivered by Bell Services.

have the option to have their luggage delivered by Bell Services.



Check in time is 4:00 p.m.  If a room is available prior to 4:00 p.m.,

Check in time is 4:00 p.m.  If a room is available prior to 4:00 p.m.,

guests will be provided a room number and room key.

guests will be provided a room number and room key.



At check-in, guests will be asked if they would like to place a credit

At check-in, guests will be asked if they would like to place a credit

card or debit card on their room for incidentals. If they opt to not put

card or debit card on their room for incidentals. If they opt to not put

a card down on the room for incidentals, they will be unable to place

a card down on the room for incidentals, they will be unable to place

any phone calls.

any phone calls.





If you are a 

If you are a 

Delegate

Delegate

 or 

 or 

Alternate

Alternate

and your room

and your room

has been prepaid by your district, you will be asked

has been prepaid by your district, you will be asked

to show ID and can decide if 

to show ID and can decide if 

you

you

 will provide a card

 will provide a card

for incidentals. 

for incidentals. 

 If a partial payment or deposit has

 If a partial payment or deposit has

been made on your room, 

been made on your room, 

you will be required 

you will be required 

to

to

provide the remaining balance 

provide the remaining balance 

due at check-in

due at check-in

.

.



Rooms come equipped with:

Rooms come equipped with:



In-room iron & ironing

board



Blow dryer



In-room safe



Personal coffee maker



Refrigerator



Phones with data port

and voicemail

Guestrooms

Please provide the hotel with as much

information in advance as possible:



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

Special Needs - Guests should provide

advanced notice of any accessible needs

(such as roll-in showers, a lower bed, padded

toilet seats, feather allergies, etc.)

Getting

Getting

Around

Around

At the

At the

General Conference

General Conference

“Scooters”

“Scooters”



Scooters or wheelchair may be reserved in

Scooters or wheelchair may be reserved in

advance at:

advance at:



http://locations.scootaround.com/AMEC

http://locations.scootaround.com/AMEC



Scooters rental fees:

Scooters rental fees:



Cost per day is $65.00; $270.00 for 7 days; and

Cost per day is $65.00; $270.00 for 7 days; and

$330.00 from July 5th - 13

$330.00 from July 5th - 13

th

th

 .

 .



Reservations can be made online

Reservations can be made online

at:  

at:  

http://locations.scootaround.com/AMEC

http://locations.scootaround.com/AMEC

 Or

 Or

by calling 1-888-441-7575 mention that you are

by calling 1-888-441-7575 mention that you are

a part of the AMEC 50th Quadrennial Session of

a part of the AMEC 50th Quadrennial Session of

the General Conference to receive the group

the General Conference to receive the group

rate.

rate.

“Scooters”

“Scooters”



at:  

at:  

http://locations.scootaround.com/AM

http://locations.scootaround.com/AM

EC

EC

 Or by calling 1-888-441-7575 mention

 Or by calling 1-888-441-7575 mention

that you are a part of the AMEC 50th

that you are a part of the AMEC 50th

Quadrennial Session of the General

Quadrennial Session of the General

Conference to receive the group rate.

Conference to receive the group rate.



We recommend you reserve in advance

We recommend you reserve in advance

because availability is limited.

because availability is limited.



Scooters will not be allowed on the

Scooters will not be allowed on the

General Session floor. A parking

General Session floor. A parking

area/charging station will be available in

area/charging station will be available in

the foyer area outside the General Session

the foyer area outside the General Session

room.

room.

General

General

Conference

Conference

Registration

Registration

Observers

Observers



To date we have approximately 4,500 Observers

To date we have approximately 4,500 Observers

registered.

registered.



There is no deadline for Observer registration

There is no deadline for Observer registration



Online registration will remain open throughout the

Online registration will remain open throughout the

General Conference.

General Conference.



Price for Observer registration is $125.00 with member

Price for Observer registration is $125.00 with member

card and $135.00 without member card.

card and $135.00 without member card.



  (Student & Youth prices are also available)

  (Student & Youth prices are also available)



Benefits/Kit Items

Benefits/Kit Items



General Conference Bag

General Conference Bag



General Conference Badge

General Conference Badge



General Conference T-shirt

General Conference T-shirt



General Conference Key Chains

General Conference Key Chains



General Conference Pen

General Conference Pen

Observer

Registration

Includes:



Access to Observers seating in The General

Access to Observers seating in The General

Session

Session



Entry to Sunday’s Event

Entry to Sunday’s Event



General Conference Agenda

General Conference Agenda



Youth observers will receive General

Youth observers will receive General

Conference backpack

Conference backpack

Tuesday, July 5, 2016               7:00 a.m. to 5:00 p.m.

Tuesday, July 5, 2016               7:00 a.m. to 5:00 p.m.

Wednesday, July 6, 2016         7:00 a.m. to 10:00 a.m.

Wednesday, July 6, 2016         7:00 a.m. to 10:00 a.m.

                                                  (

                                                  (

Closed for Worship Service

Closed for Worship Service

)

)

Reopen

Reopen

at 2:00 p.m. to 6:00 p.m.

at 2:00 p.m. to 6:00 p.m.

Thursday, July 7, 2016

Thursday, July 7, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Friday, July 8, 2016

Friday, July 8, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Saturday, July 9, 2016

Saturday, July 9, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Sunday, July 10, 2016

Sunday, July 10, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Monday, July 11, 2016

Monday, July 11, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Tuesday, July 12, 2016

Tuesday, July 12, 2016

8:00 a.m. to 5:00 p.m.

8:00 a.m. to 5:00 p.m.

Wednesday, July 13, 2016

Wednesday, July 13, 2016

8:00 a.m. to 2:00 p.m.

8:00 a.m. to 2:00 p.m.

Registration Hours

Registration Hours



Day Passes will be available on-site only.

Day Passes will be available on-site only.



Cost for a day pass is $50.00 per day.

Cost for a day pass is $50.00 per day.



Badges or valid Day Pass will be required

Badges or valid Day Pass will be required

to enter the main hall during Business

to enter the main hall during Business

Sessions.

Sessions.



Badges or Day Pass will not be required

Badges or Day Pass will not be required

during the Worship Services.

during the Worship Services.

Registration

Registration

Day Passes

Day Passes

Dining Options

Dining Options

       Restaurants are within walking

       Restaurants are within walking

distance of the Convention Center and the

distance of the Convention Center and the

Historic Reading Terminal Market has a

Historic Reading Terminal Market has a

plethora of dining and shopping options.

plethora of dining and shopping options.

General

General

Conference

Conference

Check In

Check In



General Conference “Check-in” will be held in the Grand Hall in

General Conference “Check-in” will be held in the Grand Hall in

the Pennsylvania Convention Center.

the Pennsylvania Convention Center.



Expedite your check-in by printing out (in advance) and

Expedite your check-in by printing out (in advance) and

presenting your confirmation with registration bar code. (Your

presenting your confirmation with registration bar code. (Your

mobile barcode will be accepted.)

mobile barcode will be accepted.)



This information will be e-mailed to each registered AME

This information will be e-mailed to each registered AME

attendee before the opening of the 2016 General Conference.

attendee before the opening of the 2016 General Conference.

What’s new?

What’s new?

Glad you

Glad you

asked!

asked!

General

General

Conference

Conference

APP

APP

•

The A.M.E. Church Event

The A.M.E. Church Event

App is ready!

App is ready!

•

The 2016 General Conference

The 2016 General Conference

Mobile Meeting App is ready!

Mobile Meeting App is ready!

•

Available on 2 platforms:

Available on 2 platforms:

–

Apple

Apple

–

Android

Android

A.M.E.

A.M.E.

Member Card

Member Card

The “paperless”

The “paperless”

2016 General Conference

2016 General Conference

Tablets!

Tablets!

“For the

“For the

Good

Good

of the

of the

Cause

Cause

”:

”:



All reports should be created

in 16 by 9 format.



All video equipment will be

in 16 by 9 to match your

presentations.

From

Premiere Production Choice

Premiere Production Choice

Our

Audio Visual  

Audio Visual  

Team

Team

For Bicentennial Celebration

For Bicentennial Celebration

information, please go to:

information, please go to:

ame-church.com

ame-church.com

Or call

Or call

215-662-0506

215-662-0506

First District Headquarter Office.

First District Headquarter Office.

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Thank     YOU!

Thank     YOU!