MOHCD Capital Project Procedures - Grant Making Process for Building Care

Detailed overview of the grant-making process for building care under the MOHCD Capital Program in San Francisco. It covers steps involved, team members, grant application submission, staff review, environmental clearance requirements, and fund encumbrance details.

• Capital Program
• Grant Making
• Building Care
• San Francisco
• MOHCD

snow_ton Follow

Uploaded on Nov 26, 2024 | 0 Views

Download Presentation

Please find below an Image/Link to download the presentation.

The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.

Presentation Transcript

1. Mayors Office of Housing and Community Development Capital Program Caring for Your Building Part 1 Capital Grant Making Process CITY AND COUNTY OF SAN FRANCISCO MAYOR LONDON N. BREED October, 2021

2. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance Capital Team Members John Harris Manager, Capital Projects Program Stephen Ford Senior Project Manager Angie Lee Project Manager M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 2

3. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance Search Path to Find SF Mayor s Office of Housing and Community Development Grant Funding Information San Francisco Mayor s Office of Housing and Community Development (Located at) https://sf.gov/departments/mayors-office-housing-and-community- development Resources Community Development Grantees Funding Opportunities Sign Up to Get New RFP Notifications M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 3

4. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance 1. RFP Grant Application Submittal Staff Review Staff Recommendation Approval Award Letter (Funds will be made available upon the start of the project) M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 4

5. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance 2. Environmental (NEPA) Clearance and Tenure Period All federally funded projects subject to 24 CFR Part 58, which includes CDBG programs must be reviewed for their potential impact on the environment MOHCD staff will determine the level of environmental review necessary for your project and any documentation required. M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 5

6. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance Tenure Period Tenure Period requirements *Deed of Trust with Assignment of Rents (If Owned) *Lease Amendment with City language (If Leased) M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 6

7. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance 3. Grants Management System (GMS) Grant Set Up and Navigation GMS Negotiation: Narrative Activities and Outcomes Neighborhood Served Budget Submit (Upload) Agency Documents M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 7

8. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance GMS Negotiation (cont.) Funding Sources (MOHCD) Approvals (Agency/MOHCD) Grant Agreement Production (MOHCD) Fiscal Setup (MOHCD) Fiscal Setup/Modification FSP (MOHCD) Budget Allocation (MOHCD) M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 8

9. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance 4. Signature Process Agency provides electronic signature through Docusign City Attorney Mayor MOHCD Director Acquiring additional signatures takes roughly 1 3 weeks. M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 9

10. MOHCD Capital Project Procedures Steps in MOHCD Capital Project Process Part 1 - Grant Making and Grant Funds Encumbrance 5. Grant Certification and Funds Encumbrance Process (Once project is ready to begin) MOHCD Fiscal Staff City Controller s Office Final Approval and Set-Up in Grants Management System (MOHCD Fiscal Staff) Expenditure of Funds Can Begin After Grant Certification and Upon MOHCD Approval Reimbursement of funds spent prior to Grant Funds Encumbrance/Certification is not allowed per Grant Agreement language. M A Y O R S O F F I C E O F H O U S I N G A N D C O M M U N I T Y D E V E L O P M E N T 10