Meeting Customers' Needs and Expectations in 21st Century Operations

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Challenges brought about by the changing transportation
environment and public (i.e., “customer”) expectations
How operations and supporting technologies can help
address these issues
Importance of mainstreaming operations into the DOT’s
program (and the transportation planning process)
 
2
 
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Defined in MAP 21
“Integrated strategies to optimize the performance of
existing infrastructure through the implementation of
multimodal and intermodal, cross-jurisdictional systems,
services, and projects”
Supported and enabled by Intelligent Transportation
System (ITS) technologies
 
3
 
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Work Zone Management
Traffic Incident
Management
Service Patrols
Special Event
Management
Road Weather
Management
Transit Management
Freight Management
 
Traffic Signal Coordination
Traveler Information
Ramp Management
Managed Lanes
Active Traffic Management
Integrated Corridor
Management
 
4
 
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Increased reliance on
information and technology
Increasing customer needs
and expectations
Growing emphasis on
measuring performance
Reduced financial resources
Technology also offers
opportunities – multiple
operations strategies and
regional integration of various
modes
 
5
 
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Increased availability of information
o
Internet connectivity, wireless
communications, cloud computing
o
Information is available 24/7 on mobile
devices
Shifting customers expectations: technology
can improve efficiency and service
The future – even more innovative
technologies and a shorter shelf life
o
New data services
o
Connected  / autonomous vehicles
 
6
 
From 511SF
website
 
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Public’s expectations of government
o
Increased productivity and efficiency
o
Greater demand for accountability – value expected
from the use of tax and toll dollars
Improved performance and service for commuter, freight,
recreational, and other trips
o
Mobility, including reduced delays and congestion
o
Safety
o
Accurate, timely, and accessible information
o
Reliability (a focus of SHRP2 program)
 
7
 
8
 
Freight Movement and
Economic Vitality
Environmental
Sustainability
Reduced Project Delivery
Delays
 
Safety
Infrastructure Condition
Congestion Reduction
System Reliability
 
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“The game gets serious when you start to keep score!”
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Goals and associated measures being established for:
 
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No change in the federal gas tax since 1993
o
Predictions that fund will become insolvent soon
Increased fuel efficiency
o
New CAFE standards
o
Emerging fleet of electric
vehicles and plug-in
hybrids pay no fuel tax
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9
 
Average Sales Weighted Miles
Per Gallon 2008 - 2014
 
 
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Preserve and maximize existing
capacity
Enhance safety
Promote mobility and customer
outreach
Improve reliability for commuters
and freight
Manage bottlenecks
Monitor performance
Implement quickly at relatively low
cost
 
10
 
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Predict future (long-range)
traffic volumes
Fund major capital projects to
provide additional capacity
 
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Also becoming more and more
difficult to provide new
capacity
 
11
 
Causes of Congestion
(Source: FHWA, 2005)
 
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12
 
 
Some Specific Operations Examples
 
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Traveler information & portable DMS
(delays, alternate routes)
Variable speed limits
Automated speed detectors, warning
signs & enforcement
Dynamic lane merge systems
Maintenance decision support
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:
Reduced crashes
Reduced work zone traffic
Reduced delays
 
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Planned and coordinated process to
detect, respond and clear incidents
and crashes quickly and safely
Multi-disciplinary activity involving
DOTs & emergency service
providers
TIM reduces the duration of traffic
incidents (30%-50%)
o
Reduces congestion
o
Improves reliability
o
Improves safety - reduces
secondary crashes
 
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Provides specially equipped response
trucks and trained operators
Assists stranded motorists and
clearing debris
Provides traffic control during traffic
incidents
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Cleared 80% of incidents within 10
minutes
Average Benefit/Cost Ratio of 12.4:1
Favorable public response
 
15
 
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Planning and protocols
Day-of-event activities
Post-event activities
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Reduced delays to motorists
attending (and not attending) the
event
Reduced demand
Improved safety
 
16
 
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Data collection
Data assimilation and analysis
Information dissemination
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Low visibility warning system.
o
Crash rates during fog
conditions reduced 70% – 100%
Wet pavement detection & advisory
system reduced crashes by 39%
B/C ratio for automated wind
advisory in Oregon = 4:1 and 22:1
 
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Large-scale impacts
o
Severe weather
o
Homeland security
Can happen anytime, often without
warning
Transportation operations is critical
to effective response
o
Whether transportation
infrastructure is affected or not
o
Prior, during, & following event
o
Multi-agency planning and
coordination a must
 
 
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Can be based on time of day,
traffic flows, special events
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Reductions in traffic delay
ranging from 15% - 40%
Reductions in travel time up to
25%
Very high benefit – cost ratios,
sometimes exceeding 50:1
 
In the 2012 National
Traffic Signal Report
Card, operators gave
themselves an overall
grade of D+.
 
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511 Web and Voice
Dynamic message signs
(DMS)
Radio and television traffic
reports
SmartPhone apps
Social media tools
Commercial traffic conditions
and prediction services
Services may be provided by
private sector.
 
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511 customer satisfaction of
68% - 92%
Route-specific travel times:
5% -13% increase in on-time
performance (i.e., reliability)
 
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Smoothes the flow of traffic onto
the mainline
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Metering increases freeway
throughput 13% - 26%
Metering decreases crashes 15%
- 43%
Greatest benefits occur when
applied corridor-wide.
 
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Broad operational philosophy – an
integrated approach for dynamically
and pro-actively managing and
influencing travel demand and
traffic flow
Uses a combination of the real-time
operational strategies:
Those previously noted
Managed Lanes
Active Traffic Management
Integrated Corridor Management
Dynamic pricing
 
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Vehicles “reading” the roadway
and one another
Collisions reduced; reliability
improved
Smarter operational decisions
(possibly predictive)
T
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Technology transformation changes mobility
What might be the impact of autonomous vehicles?
DOT role in supporting development
 
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The key: Put in place and manage specific supportive
business and technical processes and supporting
institutional arrangements.
 
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Necessary at agency and regional level –  Per MAP 21: State
DOTs and MPOs must consider projects and strategies as
part of their planning process that promote efficient
operations
 
24
 
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What are your customers’
needs and expectations?
What are your current business
processes for operations
(e.g., who is responsible)?
Where are you today?
Where do you want and need to go?
How are you going to get there?
 
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25
 
 
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Consider organizational issues
and relationships
Focus on supporting business
and technical processes within
the agency
Define what constitutes an
effective program
Mutual Benefits – Including
operations in the Highway Safety
Improvement Program, Congestion
Management Process, Asset
Management Plan, etc.
 
26
 
 
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All (6) dimensions are:
o
Essential
o
Interrelated
Require executive support and
leadership
Support continuous
improvement of operations and
reliability
 
 
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Planning and programming
Budgeting (resources)
P
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Defining measures
Data acquisition and
analytics
Presentation (internal and
external)
 
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Use of systems
engineering
Systems architectures
Standards and
interoperability
 
28
 
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)
 
C
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Leadership
Outreach
Program legal authority
Technical understanding
 
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Programmatic status
Organizational structure
Staff development and
retention
 
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Relationships and
partnering:
Within DOT
Among levels of
government
Public safety agencies
MPOs
Private sector
 
29
 
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30
 
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Multi-modal collaboration between agencies and
jurisdictions
Collaboration between planners and operators
Specific outcomes and regional objectives
Investments prioritized to achieve operations objectives
Demonstrated accountability through performance
measures
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31
 
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call assistance, assessments, and other TSM&O support
via the Operations Technical Services Program.
o
A place to share information as well as receive it.
www.transportationops.org
 
33
 
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Operations is a critical component for managing the
transportation network on a daily basis.
o
Preserves and maximizes existing capacity.
o
Enhances mobility, reliability, safety, and environment.
o
Provides customer service via a performance-based
approach.
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into the agency's institutional and organizational framework.
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34
 
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Demonstrate commitment and involvement at the top level.
Empower the people who can make it happen and give
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AASHTO: Gummada Murthy - 
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35
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36
 
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37
 
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Consistency or dependability in travel times
o
As measured from day to day, or across different times
of day
Less tolerance for unexpected delays
Planning for travel
variability as costs for
users, including
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operators, freight and
their end users
 
38
 
 
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differentials (HOT/GP lanes)
 
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Relatively new to US - European Experience
Throughput increased by 3% - 7%
Decrease in incidents by 3% - 30%
Emissions decreased 2% - 8%
Benefit / Cost ratio of 3.9 : 1
 
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Corridors offer opportunities to
optimize the entire system.
ICM is the operational
coordination of multiple
transportation networks and
cross-network links.
Integrated traveler info
Operational efficiency of
network junctions
Cross-network route & modal
shifts
Capacity and demand
 
41
 
 
E
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ICM along I-15 in San
Diego: estimated B/C ratio
of 9.7:1
Simulation of ICM: B/C
ratios of 7.1:1 to 25.1:1
Slide Note

Description of the Slide

Cover: This presentation is geared towards DOT executives regarding the increasingly important role of transportation systems management and operations (TSMO) – hereinafter simply referred to as “operations” – in the effective management and delivery of transportation services to customers of the state departments of transportation (DOTs). In other words – how operations can help DOTs meet their customer needs and expectations in a rapidly changing environment.

Key Points

Hello and thank you for taking time from your busy schedule(s) to discuss transportation systems management and operations; what operations can do to help the DOT improve customer service; and some actions you can take to improve operations in your agency.

Introductions

Other - Depending on the audience and time, considerations should be given to prompting the audience to ask questions at any time during the presentation.

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The meeting focuses on discussing challenges in the transportation environment and customer expectations. It emphasizes the importance of integrating operations into the DOT's program. Operations strategies such as work zone management, traffic incident management, and transit management are highlighted. The changing transportation landscape includes increased reliance on technology, evolving customer needs, and emphasis on measuring performance, amidst reduced financial resources. Technology advancements are transforming the industry, offering opportunities for innovation and improved efficiency.

  • Transportation
  • Operations
  • Customer Needs
  • Technology
  • Innovation

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  1. Operations in the 21st Century DOT Meeting Customers Needs and Expectations 1

  2. Purpose of this Meeting: Share Thoughts & Discuss Challenges brought about by the changing transportation environment and public (i.e., customer ) expectations How operations and supporting technologies can help address these issues Importance of mainstreaming operations into the DOT s program (and the transportation planning process) 2

  3. What is Operations? Transportation Systems Management and Operations (TSMO, TSM&O) Defined in MAP 21 Integrated strategies to optimize the performance of existing infrastructure through the implementation of multimodal and intermodal, cross-jurisdictional systems, services, and projects Supported and enabled by Intelligent Transportation System (ITS) technologies 3

  4. Example Operations Strategies and Solutions Work Zone Management Traffic Incident Management Service Patrols Special Event Management Road Weather Management Transit Management Freight Management Traffic Signal Coordination Traveler Information Ramp Management Managed Lanes Active Traffic Management Integrated Corridor Management 4

  5. The Transportation Environment is Changing Increased reliance on information and technology Increasing customer needs and expectations Growing emphasis on measuring performance Reduced financial resources Technology also offers opportunities multiple operations strategies and regional integration of various modes 5

  6. Technology is Transforming Our World Increased availability of information o Internet connectivity, wireless communications, cloud computing o Information is available 24/7 on mobile devices Shifting customers expectations: technology can improve efficiency and service The future even more innovative technologies and a shorter shelf life o New data services o Connected / autonomous vehicles From 511SF website 6

  7. Customer Expectations and Needs are Changing Public s expectations of government o Increased productivity and efficiency o Greater demand for accountability value expected from the use of tax and toll dollars Improved performance and service for commuter, freight, recreational, and other trips o Mobility, including reduced delays and congestion o Safety o Accurate, timely, and accessible information o Reliability (a focus of SHRP2 program) 7

  8. Performance Measures Element of Increased Accountability The game gets serious when you start to keep score! Emphasized in MAP 21 Goals and associated measures being established for: Safety Infrastructure Condition Congestion Reduction System Reliability Freight Movement and Economic Vitality Environmental Sustainability Reduced Project Delivery Delays 8

  9. Increasing Financial Constraints Decreasing fuel tax revenues going into Trust Fund No change in the federal gas tax since 1993 o Predictions that fund will become insolvent soon Increased fuel efficiency o New CAFE standards o Emerging fleet of electric vehicles and plug-in hybrids pay no fuel tax MUST DO MORE WITH LESS Average Sales Weighted Miles Per Gallon 2008 - 2014 9

  10. Operations Can Help Address These Challenges Leverage Technology Preserve and maximize existing capacity Enhance safety Promote mobility and customer outreach Improve reliability for commuters and freight Manage bottlenecks Monitor performance Implement quickly at relatively low cost 10

  11. Traditional Approach to Managing Transportation Predict future (long-range) traffic volumes Fund major capital projects to provide additional capacity This only addresses 40% of the congestion problem. Also becoming more and more difficult to provide new capacity Causes of Congestion (Source: FHWA, 2005) 11

  12. Benefits from Operations Some Specific Operations Examples 12

  13. Work Zone Management Several strategies and technologies are available. Traveler information & portable DMS (delays, alternate routes) Variable speed limits Automated speed detectors, warning signs & enforcement Dynamic lane merge systems Maintenance decision support Demonstrated benefits include: Reduced crashes Reduced work zone traffic Reduced delays

  14. Traffic Incident Management (TIM) Planned and coordinated process to detect, respond and clear incidents and crashes quickly and safely Multi-disciplinary activity involving DOTs & emergency service providers TIM reduces the duration of traffic incidents (30%-50%) o Reduces congestion o Improves reliability o Improves safety - reduces secondary crashes

  15. Safety Service Patrols and Incident Response Truck Part of TIM Program Provides specially equipped response trucks and trained operators Assists stranded motorists and clearing debris Provides traffic control during traffic incidents Example Benefits Cleared 80% of incidents within 10 minutes Average Benefit/Cost Ratio of 12.4:1 Favorable public response 15

  16. Planned Special Event Management Effective event management requires agency collaboration and coordination Planning and protocols Day-of-event activities Post-event activities Benefits: Reduced delays to motorists attending (and not attending) the event Reduced demand Improved safety 16

  17. Road Weather Management Reduces the impact of adverse weather conditions on travelers Data collection Data assimilation and analysis Information dissemination Example Benefits Low visibility warning system. o Crash rates during fog conditions reduced 70% 100% Wet pavement detection & advisory system reduced crashes by 39% B/C ratio for automated wind advisory in Oregon = 4:1 and 22:1

  18. Emergency Management Large-scale impacts o Severe weather o Homeland security Can happen anytime, often without warning Transportation operations is critical to effective response o Whether transportation infrastructure is affected or not o Prior, during, & following event o Multi-agency planning and coordination a must

  19. Traffic Signal Synchronization Timing adjacent traffic signals to minimize stops Can be based on time of day, traffic flows, special events Example Benefits Reductions in traffic delay ranging from 15% - 40% Reductions in travel time up to 25% Very high benefit cost ratios, sometimes exceeding 50:1 In the 2012 National Traffic Signal Report Card, operators gave themselves an overall grade of D+.

  20. Traveler Information 511 Web and Voice Dynamic message signs (DMS) Radio and television traffic reports SmartPhone apps Social media tools Commercial traffic conditions and prediction services Services may be provided by private sector. Example Benefits 511 customer satisfaction of 68% - 92% Route-specific travel times: 5% -13% increase in on-time performance (i.e., reliability)

  21. Ramp Management Metering - traffic signals on ramps to dynamically control the rate at which vehicles enter a freeway Smoothes the flow of traffic onto the mainline Example Benefits Metering increases freeway throughput 13% - 26% Metering decreases crashes 15% - 43% Greatest benefits occur when applied corridor-wide.

  22. Active Transportation and Demand Management (ATDM) Broad operational philosophy an integrated approach for dynamically and pro-actively managing and influencing travel demand and traffic flow Uses a combination of the real-time operational strategies: Those previously noted Managed Lanes Active Traffic Management Integrated Corridor Management Dynamic pricing

  23. Connected Vehicles and the Future Vehicles reading the roadway and one another Collisions reduced; reliability improved Smarter operational decisions (possibly predictive) The Future? Technology transformation changes mobility What might be the impact of autonomous vehicles? DOT role in supporting development

  24. Reaching Full Potential of Operations Full potential is notprimarily a technology issue or knowledge of best operations practices. The key: Put in place and manage specific supportive business and technical processes and supporting institutional arrangements. Mainstreaming Operations Necessary at agency and regional level Per MAP 21: State DOTs and MPOs must consider projects and strategies as part of their planning process that promote efficient operations 24

  25. Key Leadership Questions for Mainstreaming Operations What are your customers needs and expectations? What are your current business processes for operations (e.g., who is responsible)? Where are you today? Where do you want and need to go? How are you going to get there? Each DOT will have unique challenges and opportunities. 25

  26. Mainstreaming Operations Consider organizational issues and relationships Focus on supporting business and technical processes within the agency Define what constitutes an effective program Mutual Benefits Including operations in the Highway Safety Improvement Program, Congestion Management Process, Asset Management Plan, etc. 26

  27. Critical Dimensions for Improved Operations in a DOT All (6) dimensions are: o Essential o Interrelated Require executive support and leadership Support continuous improvement of operations and reliability

  28. Operations Capability Dimensions Business Processes Planning and programming Budgeting (resources) Systems and Technology Use of systems engineering Systems architectures Standards and interoperability Performance Defining measures Data acquisition and analytics Presentation (internal and external) 28

  29. Operations Capability Dimensions (continued) Culture Leadership Outreach Program legal authority Technical understanding Collaboration Relationships and partnering: Within DOT Among levels of government Public safety agencies MPOs Private sector Organization / Staffing Programmatic status Organizational structure Staff development and retention 29

  30. Levels of Capability Maturity 30

  31. Regional Operations Collaboration Planning for Operations Multi-modal collaboration between agencies and jurisdictions Collaboration between planners and operators Specific outcomes and regional objectives Investments prioritized to achieve operations objectives Demonstrated accountability through performance measures Objectives-Driven, Performance-Based Approach 31

  32. Objectives-Driven, Performance- Based Approach 32

  33. A New Source of Information on TSM&O National Operations Center of Excellence Partnership of AASHTO, ITE, and ITS America with support from the FHWA. Offers a document library, peer exchanges, webinars, on- call assistance, assessments, and other TSM&O support via the Operations Technical Services Program. o A place to share information as well as receive it. www.transportationops.org 33

  34. Summary Operations is a critical component for managing the transportation network on a daily basis. o Preserves and maximizes existing capacity. o Enhances mobility, reliability, safety, and environment. o Provides customer service via a performance-based approach. o Achieves quick and cost-effective implementation. To be successful, operations needs to be mainstreamed into the agency's institutional and organizational framework. You have an important role to play. 34

  35. Next Steps Demonstrate commitment and involvement at the top level. Empower the people who can make it happen and give them the resources they need. Provide top-down direction and insist on bottom-up accountability. If you need assistance Contact: FHWA: Steve Clinger - Stephen.Clinger@dot.gov AASHTO: Gummada Murthy - gmurthy@aashto.org 35

  36. Questions? 36

  37. Additional Slides as Appropriate 37

  38. What is Reliability? Consistency or dependability in travel times o As measured from day to day, or across different times of day Less tolerance for unexpected delays Planning for travel variability as costs for users, including individuals, transit operators, freight and their end users 38

  39. Managed Lanes Lane(s) where use is based on: Vehicle type / eligibility Pricing Access control Examples: HOV lanes HOT lanes Bus-only lanes Express toll lanes Demand and capacity managed on a pro-active basis Price Eligibility requirements In Minneapolis (HOV lanes converted to HOT lanes) Peak hour corridor throughput increased 5% No change / slight increase in speeds General reduction in speed differentials (HOT/GP lanes)

  40. Active Traffic Management (ATM) Dynamically manage congestion based on prevailing traffic conditions Dynamic speed displays Dynamic lane control Queue warning Dynamic shoulder running Relatively new to US - European Experience Throughput increased by 3% - 7% Decrease in incidents by 3% - 30% Emissions decreased 2% - 8% Benefit / Cost ratio of 3.9 : 1

  41. Integrated Corridor Management Corridors offer opportunities to optimize the entire system. ICM is the operational coordination of multiple transportation networks and cross-network links. Integrated traveler info Operational efficiency of network junctions Cross-network route & modal shifts Capacity and demand Example Benefits ICM along I-15 in San Diego: estimated B/C ratio of 9.7:1 Simulation of ICM: B/C ratios of 7.1:1 to 25.1:1 41

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