Maximizing Academic Options
Maximizing
Academic
Options
Tim Flakoll
~ Tri-College Provost
Deanne Sperling
~ Communications Coordinator
Johnny Cooper
~ Tri-College Student Ambassador
Tri-College.org
August 2023
Tri-College Programs
•
Course exchange / Tri-College
minor -
$300 million savings
•
Walk into My Future
•
Library
•
ROTC
•
Faculty Excellence in Innovation
and Adaptive Education Awards
•
Reading for Recovery
2
NDSU Archeology booth
2023 Walk into My Future
Launchpad for
New Programs
Educational Leadership
Vaccinology
Marketing & Promotion
•
Marketing the Metro
•
Parent’s Guide
•
Videos /print materials
•
Billboards
•
Student Ambassadors
•
Yard signs
•
Youth Activity/Coloring Book
Funding
•
Campus assessment formula
•
Endowment covers ~~ 10%
•
Grants and advertising ~~ 10%
•
NDSU’s share – less than in 2003
•
High water mark –
•
$275,000/FTE in external funding/grants for 3 yr. rolling average
5
Events & Activities
•
A.I. Fall series
•
Professional Development
•
CIO collaboration
•
Student Government -
Body transition meetings
6
2. The Course Exchange
Option
maximizing academic options
What do students need to know & when
Step 1: Basic understanding
Step 2:
I
NEED
a class . . . .
▪
A unique & FREE benefit
▪
Take up to 2 classes at a partner campus
▪
For a class(es) or a Minor not available at NDSU
▪
A specialized process requiring additional time and
planning
▪
https://www.ndsu.edu/onestop/tri-college-
university-registration
▪
How to find a class
▪
What kind of class will work?
▪
Where do I start the process?
▪
Getting started sooner is so much better . . . .
Briana Kautzman – NDSU – Registration Assistant – 1-5474 - NDSU.Registrar@ndsu.edu
Due to the unique nature of the Tri-College Course Exchange, each campus has
1
registration
specialist working with Tri-College requests (Jodi Pierce - backup)
Why do students need the
course exchange option?
From March 2023 survey
#
1 Reason
– Needed the class /wasn’t available on my campus
#1 Impact
– kept me on track in my program/on track for graduation
#1 Resource
– Advisors and Professors
One student said: “
make sure advisors are informed about the options . . .
Actually execute the process . . The SHOULD be a great resource as [advisors]
are the #1 contact for students . . .
Cost of Course Exchange
▪
Student pays the home tuition campus
▪
No additional enrollment fees
▪
Effective
1/1/2020
, course exchange
includes online courses
10
President Cook and Provost Flakoll presenting
at the F-M-WF Chamber Public Policy meeting.
NDSU Retains Tuition Income and Student
Student cost = $0
Basic Facts &
Forms
Tuition and Financial Aid
▪
Calculated into GPA
▪
Listed on home campus
transcript with an “ * ”
Eligibility
▪
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2 classes per semester
Home Campus vs. Host Campus
Host campus
:
▪
Start / end dates
▪
Holiday / breaks
▪
Final exam schedule
▪
Code of Conduct
▪
Grade appeal procedure
▪
Grade posting date
H
o
m
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c
a
m
p
u
s
▪
Retains the tuition
▪
Financial Aid disbursement
▪
Drop/add, refund
▪
Prerequisites – Corequisites
▪
Code of Conduct
▪
Repeat class policy
▪
Withdrawal
11
Grades
▪
Calculated into the GPA
▪
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▪
Flows through NDSU
▪
Tuition at the NDSU rate
▪
Special course fee DO APPLY
- paid to host campus
Direct registration questions to the home campus registrar – don’t refer students to the host campus
12
13
A Tri-College Minor
Research
▪
Does it complement the
major field of study?
▪
Does it expand the student’s
resume?
▪
Will it extend graduation?
▪
Does it have financial aid
implications?
Submit the form
to
Host Campus
▪
Allow plenty of time to process
with the host campus registrar’s
office and host campus advisor
▪
The request is approved by both
campuses
▪
The student is provided the
approved curriculum
▪
TCU registration form is required
every semester a class is taken
Unique opportunities
▪
Concordia
•
Languages
•
?
▪
MSUM
•
Education
•
?
▪
NDSU
•
Agriculture
•
Engineering
•
?
14
15
An Appeal Process
Appeal to the home campus
registrar’s office
▪
If there is a question of eligibility,
student should submit the
registration and appeal form
together.
▪
Advisor signature is required.
▪
At the discretion of the home
campus.
Examples
▪
Schedule conflict
▪
Does it create a hardship?
▪
Falling out of sequence
▪
Jeopardizing on-time
graduation
▪
Conflict with work that
directly applies to the course
of study or career plans
▪
Most recently, childcare
issues
Automatic exceptions
▪
Declared minor
▪
Enrollment in Aerospace
Studies/Air Force ROTC/
Military Science/Army ROTC
16
👍
17
Spring 2024 open enrollment Nov 1 - Nov 20
Step 1
at least
1
month before registration
or earlier
What is the need?
Enhance?
Excel?
Explore?
Step 2 Research
o
What are the NDSU graduation requirements?
o
Find
equivalent courses
o
Does the student meet home campus
prerequisites and corequisites
o
Is the student eligible? If not, complete the
appeal form which
requires
advisor signature
Step 3 Submit form to
HOME CAMPUS
Registrar
o
Allow time for Registrar’s office review – incomplete
forms slow down the process for everyone
o
Processed on a first come-first serve basis at the
BOTH campuses, getting forms in early is critical
Step 4 Registration
o
WAIT: Processed during host
campus
open enrollment
o
Confirmed by email when
approved/declined
o
Shows in student’s schedule
18
Intro to Tri-College
Thank you
Thanks to your commitment to your students!
We look forward to working together.
Tri-College University
Tri-College.org
Tri-College@ndsu.edu
701-231-
8170
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Definitions
Tri-College offers a unique course exchange program that allows students to take classes at partner campuses, expanding academic opportunities. Students can take up to two classes not available at their home campus, facilitated by dedicated registration specialists. The program aims to enhance educational choices and provide a specialized process for accessing diverse courses. Financial support and events like professional development and student government meetings further enrich the educational experience.
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Presentation Transcript
Tri-College.org Maximizing Maximizing Academic Academic Options Options August 2023 Tim Flakoll ~ Tri-College Provost Deanne Sperling ~ Communications Coordinator Johnny Cooper ~ Tri-College Student Ambassador
Tri-College Programs Course exchange / Tri-College minor - $300 million savings Walk into My Future Library ROTC Faculty Excellence in Innovation and Adaptive Education Awards Reading for Recovery NDSU Archeology booth 2023 Walk into My Future 2
Launchpad for New Programs Educational Leadership Vaccinology
Marketing & Promotion Marketing the Metro Parent s Guide Videos /print materials Billboards Student Ambassadors Yard signs Youth Activity/Coloring Book
Funding Campus assessment formula Endowment covers ~~ 10% Grants and advertising ~~ 10% NDSU s share less than in 2003 High water mark $275,000/FTE in external funding/grants for 3 yr. rolling average 5
Events & Activities A.I. Fall series Professional Development CIO collaboration Student Government - Body transition meetings 6
2. The Course Exchange Option
maximizing academic options maximizing academic options What do students need to know & when Step 2: I I NEED NEED a class . . . . Step 1: Basic understanding How to find a class A unique & FREE benefit Take up to 2 classes at a partner campus For a class(es) or a Minor not available at NDSU A specialized process requiring additional time and planning https://www.ndsu.edu/onestop/tri-college- university-registration What kind of class will work? Where do I start the process? Getting started sooner is so much better . . . . Briana Kautzman NDSU Registration Assistant 1-5474 - NDSU.Registrar@ndsu.edu Due to the unique nature of the Tri-College Course Exchange, each campus has 1 registration specialist working with Tri-College requests (Jodi Pierce - backup)
Why do students need the Why do students need the course exchange option? course exchange option? From March 2023 survey #1 Reason Needed the class /wasn t available on my campus #1 Impact kept me on track in my program/on track for graduation #1 Resource Advisors and Professors One student said: make sure advisors are informed about the options . . . Actually execute the process . . The SHOULD be a great resource as [advisors] are the #1 contact for students . . .
Cost of Course Exchange NDSU Retains Tuition Income and Student Student cost = $0 Student pays the home tuition campus No additional enrollment fees Effective 1/1/2020, course exchange includes online courses President Cook and Provost Flakoll presenting at the F-M-WF Chamber Public Policy meeting. 10
Basic Facts & Forms Eligibility Tuition and Financial Aid Home Campus vs. Host Campus Host campus: Flows through NDSU Must be an enrolled at the home campus Exchange is for classes not offered at the home campus Start / end dates Holiday / breaks Final exam schedule Code of Conduct Grade appeal procedure Grade posting date Tuition at the NDSU rate Special course fee DO APPLY - paid to host campus 2 classes per semester Grades Home campus Calculated into GPA Listed on home campus transcript with an * Retains the tuition Financial Aid disbursement Drop/add, refund Prerequisites Corequisites Code of Conduct Repeat class policy Withdrawal 11 Direct registration questions to the home campus registrar don t refer students to the host campus
A Tri-College Minor Research Submit the form to Host Campus Unique opportunities Concordia Languages ? Does it complement the major field of study? Allow plenty of time to process with the host campus registrar s office and host campus advisor Does it expand the student s resume? The request is approved by both campuses MSUM Education ? Will it extend graduation? The student is provided the approved curriculum Does it have financial aid implications? NDSU Agriculture Engineering ? TCU registration form is required every semester a class is taken 14
An Appeal Process Appeal to the home campus registrar s office Examples Automatic exceptions Declared minor Schedule conflict If there is a question of eligibility, student should submit the registration and appeal form together. Advisor signature is required. At the discretion of the home campus. Enrollment in Aerospace Studies/Air Force ROTC/ Military Science/Army ROTC Does it create a hardship? Falling out of sequence Jeopardizing on-time graduation Conflict with work that directly applies to the course of study or career plans Most recently, childcare issues 16
Spring 2024 open enrollment Nov 1 - Nov 20 Step 2 Research Step 1 at least 1 month before registration or earlier or earlier What are the NDSU graduation requirements? o What is the need? Find equivalent courses o Enhance? Does the student meet home campus prerequisites and corequisites o Excel? Is the student eligible? If not, complete the appeal form which requires advisor signature Explore? o Step 3 Submit form to HOME CAMPUS Registrar Step 4 Registration Allow time for Registrar s office review incomplete forms slow down the process for everyone o WAIT: Processed during host campus open enrollment o Processed on a first come-first serve basis at the BOTH campuses, getting forms in early is critical o Confirmed by email when approved/declined o Shows in student s schedule o 18 Intro to Tri-College
Thank you Thanks to your commitment to your students! We look forward to working together. Tri-College University Tri-College.org Tri-College@ndsu.edu 8170 701-231-
