Mastering Presentation Skills for Effective Communication
E11 Lecture 19:
Presentation Skills
Profs. David Money Harris & Sarah Harris
Fall 2011
E11 Reminders
Next week:
Next week:
Lectures:
Lectures:
No Lecture Tues, Engineering Outlook Thurs
No Lecture Tues, Engineering Outlook Thurs
In Lab:
In Lab:
10 minute presentations
10 minute presentations
(submit presentation to section
(submit presentation to section
instructor by 8am day of lab section – as .ppt or .pptx)
instructor by 8am day of lab section – as .ppt or .pptx)
peer editing
peer editing
(each team brings 2 copies of final report)
(each team brings 2 copies of final report)
Final report submission!
Final report submission!
Email electronic copy of final report (.doc or .docx) to section
Email electronic copy of final report (.doc or .docx) to section
instructor by end of lab section.
instructor by end of lab section.
2
Overview
Peer Editing
Peer Editing
E11 Final Presentation Guidelines
E11 Final Presentation Guidelines
Technical Presentations
Technical Presentations
Organization and Preparation
Organization and Preparation
Slides
Slides
Delivery
Delivery
3
Peer Editing
Purpose
Purpose
Peer Editing Strategies
Peer Editing Strategies
4
Purpose
Feedback
High-level: organization, flow, tone,
completeness, readability
Low-level: grammar, punctuation, spelling,
etc.
5
Peer Review Strategies
Overview: read the paper through once - take some notes as you
Overview: read the paper through once - take some notes as you
go
go
Second read
Second read
Check if it is clear, concise, complete (robot design, game playing
Check if it is clear, concise, complete (robot design, game playing
algorithm, robot performance, lessons learned)
algorithm, robot performance, lessons learned)
Overall organization
Overall organization
topic sentence
topic sentence
for each paragraph?
for each paragraph?
words/sentences simple
words/sentences simple
, clear, concise, complete? (no ambiguous
, clear, concise, complete? (no ambiguous
statements!)
statements!)
flow:
flow:
transition sentences? ideas connected? no chronologies!
transition sentences? ideas connected? no chronologies!
setup:
setup:
introduction gives clear overview of rest of the document?
introduction gives clear overview of rest of the document?
figures/tables:
figures/tables:
existing ones effective? cited in text? what
existing ones effective? cited in text? what
additional figures/tables would enable clarity?
additional figures/tables would enable clarity?
low-level:
low-level:
spelling, punctuation, grammar, consistent tone/verb
spelling, punctuation, grammar, consistent tone/verb
tense?
tense?
6
Peer Review Strategies
List at least two things that are particularly strong
List at least two things that are particularly strong
about draft.
about draft.
List at least two
List at least two
specific
specific
suggestions for changes
suggestions for changes
you’d like to see in next draft.
you’d like to see in next draft.
7
E11 Final Presentation
10-minute limit
10-minute limit
This is harder than you think! You must practice
This is harder than you think! You must practice
to make sure you fall under the limit.
to make sure you fall under the limit.
8 minutes presentation, 2 minutes questions
8 minutes presentation, 2 minutes questions
Your audience is literally your audience:
Your audience is literally your audience:
Your classmates already know about base bot
Your classmates already know about base bot
and game rules, so don’t waste precious time
and game rules, so don’t waste precious time
describing these!
describing these!
8
E11 Final Presentation
Template
Template
: You must use the PowerPoint template posted
: You must use the PowerPoint template posted
on the E11 website
on the E11 website
Presentations must be emailed to your section instructor
Presentations must be emailed to your section instructor
by 8am
by 8am
the day of your presentation (.ppt or .pptx).
the day of your presentation (.ppt or .pptx).
Your presentation should
Your presentation should
describe novel features
describe novel features
in your
in your
vehicle, including:
vehicle, including:
The algorithm you used
The algorithm you used
Any interesting issues in the software implementation, and
Any interesting issues in the software implementation, and
Any modifications to the stock chassis, sensors, actuators, etc.
Any modifications to the stock chassis, sensors, actuators, etc.
Your presentation should be
Your presentation should be
clear, lively, and interesting!
clear, lively, and interesting!
9
Technical Presentations
What is the purpose of
What is the purpose of
creative
creative
presentations (e.g. poetry
presentations (e.g. poetry
reading, stand-up comedy)?
reading, stand-up comedy)?
To entertain
To entertain
What is the purpose of
What is the purpose of
technical
technical
presentations?
presentations?
To inform and/or to persuade
To inform and/or to persuade
What are the major
What are the major
goals of technical presentations
goals of technical presentations
?
?
Clarity
Clarity
Accuracy
Accuracy
10
Consider Audience, Purpose, and
Occasion
Audience:
Audience:
Who they are
Who they are
What they know
What they know
Why they will
Why they will
read
read
watch
watch
How will they
How will they
read
read
watch
watch
Purpose:
Purpose:
To inform
To inform
To persuade
To persuade
Occasion:
Occasion:
Format
Format
Formality
Formality
Politics and Ethics
Politics and Ethics
Process and
Process and
Deadline
Deadline
11
Your audience will assess:
1.
Content
Content
The information contained in the presentation.
The information contained in the presentation.
2.
Delivery (Style)
Delivery (Style)
The way information is presented, including structure,
The way information is presented, including structure,
spoken
spoken
language, illustration.
language, illustration.
3.
Form
Form
The appearance of the information, including
The appearance of the information, including
grammar, punctuation, spelling, font and font size,
grammar, punctuation, spelling, font and font size,
and slide template.
and slide template.
12
Organization and Preparation
Begin with the end in mind:
Begin with the end in mind:
What is the purpose of your talk?
What is the purpose of your talk?
What message should the audience take away?
What message should the audience take away?
Keep it simple and concise:
Keep it simple and concise:
What three things should the audience remember from your
What three things should the audience remember from your
talk?
talk?
Outline your content before preparing slides:
Outline your content before preparing slides:
But don’t hesitate to rearrange your presentation if you
But don’t hesitate to rearrange your presentation if you
discover it doesn’t flow well during rehearsal!
discover it doesn’t flow well during rehearsal!
13
Delivery: Slides
Minimize text
Add useful figures
Use animation only for a purpose (not just for
fun!)
Make sure tables and charts are legible
14
Delivery: Speech and Affect
Rehearse!
Rehearse!
Edit slides while rehearsing (or after each round
Edit slides while rehearsing (or after each round
of rehearsal)
of rehearsal)
Improve flow (know what is coming next)
Improve flow (know what is coming next)
Speak efficiently, confidently
Speak efficiently, confidently
Emphasize the important points
Emphasize the important points
For example, by making voice louder
For example, by making voice louder
By pausing after important points
By pausing after important points
Look at the audience
Look at the audience
Do not read off slides
Do not read off slides
15
Some other tips
Don’t rush – emphasize important points.
Avoid apologizing for a presentation’s
shortcomings… press on.
Leave time for Q & A.
16
Have Fun!
Find your own style
Enjoy presenting all your hard / creative /
ingenious work!
17
Chilean Exports
•
Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit to
world market due to ample natural resources, consumer demand for fresh fruit during
winter season in U.S. and Europe, and incentives in agricultural policies of Chilean
government, encouraging trend toward diversification of exports and development of
nontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report
•
Chile is among the developing economies taking advantage of these trends, pursuing
a free market economy. This has allowed for diversification through the expansion of
fruit production for export, especially to the U.S. and Western Europe. Chile has
successfully diversified its agricultural sector to the extent that it is now a major fruit
exporting nation. Many countries view Chile's diversification of agriculture as a model
to be followed.
•
Meanwhile, the U.S. remains the largest single market for Chile's fruit exports.
However, increasing demand from the EC and Central and East European countries
combined may eventually surpass exports to the U.S., spurring further growth in
Chile's exports.
•
If you’ve read this far, your eyes probably hurt and you’ve been reading this tedious
long-winded text instead of listening to me. I’m insulted- can’t you see I’m doing a
presentation up here? Look at me! Congratulations, however, on having such good
eyesight.
18
the following slides are from
www.elmhurst,edu
Too Much Text, and Font too small
•
Don’t put large blocks of text in your
presentation.
•
Emphasize the main points.
•
Use pictures- PowerPoint is multimedia!
•
Use a large font…at least 30-point or
more.
19
Beginner Motorcycles
•
My personal favorite:
the Suzuki Savage
•
Light weight (~380lbs)
•
Adequate power
(650cc engine)
•
Low seat height fits
most riders
20
Bad Color Choices
•
Avoid loud, garish colors…dark text on
light background is best.
•
Avoid text colors that fade into
background, i.e. blue and black
•
Avoid color-blind combinations:
–
Red and green
–
Blue and yellow
21
22
Overwhelming Pictures
•
Use pictures, but don’t let them use you.
•
Keep slides SIMPLE! Too much diverts
audience away from content.
•
Too many pictures also make saving a
presentation difficult.
•
1 or 2 pictures per slide is probably
enough.
23
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24
Using too much Slide Animation
•
Again, keep slides simple!
•
Apply one Slide Transition style and one
Animation Scheme to ALL slides.
•
Don’t change between styles- a single
style makes a presentation look unified.
•
“Busy” presentations divert audience
attention from content.
25
FILE NOT FOUND
•
Microsoft PowerPoint is unable to open
the requested file. This could be because
your file is corrupted and/or this is an
unsupported file type. Do you wish to retry
or cancel?
•
Disk is unformatted. Click “yes” to format
your disk now.
•
Boot startup failure, press any key to
reboot.
26
Enhance your presentation skills with guidance on organization, preparation, and delivery. Learn about peer editing techniques, feedback strategies, and final presentation guidelines. Practice peer review to strengthen your drafts for clarity and coherence. Remember to adhere to time limits and engage your audience effectively.
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Presentation Transcript
E11 Lecture 19: Presentation Skills Profs. David Money Harris & Sarah Harris Fall 2011
E11 Reminders Next week: Lectures: No Lecture Tues, Engineering Outlook Thurs In Lab: 10 minute presentations (submit presentation to section instructor by 8am day of lab section as .ppt or .pptx) peer editing (each team brings 2 copies of final report) Final report submission! Email electronic copy of final report (.doc or .docx) to section instructor by end of lab section. 2
Overview Peer Editing E11 Final Presentation Guidelines Technical Presentations Organization and Preparation Slides Delivery 3
Peer Editing Purpose Peer Editing Strategies 4
Purpose Feedback High-level: organization, flow, tone, completeness, readability Low-level: grammar, punctuation, spelling, etc. 5
Peer Review Strategies Overview: read the paper through once - take some notes as you go Second read Check if it is clear, concise, complete (robot design, game playing algorithm, robot performance, lessons learned) Overall organization topic sentence for each paragraph? words/sentences simple, clear, concise, complete? (no ambiguous statements!) flow: transition sentences? ideas connected? no chronologies! setup: introduction gives clear overview of rest of the document? figures/tables: existing ones effective? cited in text? what additional figures/tables would enable clarity? low-level: spelling, punctuation, grammar, consistent tone/verb tense? 6
Peer Review Strategies List at least two things that are particularly strong about draft. List at least two specific suggestions for changes you d like to see in next draft. 7
E11 Final Presentation 10-minute limit This is harder than you think! You must practice to make sure you fall under the limit. 8 minutes presentation, 2 minutes questions Your audience is literally your audience: Your classmates already know about base bot and game rules, so don t waste precious time describing these! 8
E11 Final Presentation Template: You must use the PowerPoint template posted on the E11 website Presentations must be emailed to your section instructor by 8am the day of your presentation (.ppt or .pptx). Your presentation should describe novel features in your vehicle, including: The algorithm you used Any interesting issues in the software implementation, and Any modifications to the stock chassis, sensors, actuators, etc. Your presentation should be clear, lively, and interesting! 9
Technical Presentations What is the purpose of creative presentations (e.g. poetry reading, stand-up comedy)? To entertain What is the purpose of technical presentations? To inform and/or to persuade What are the major goals of technical presentations? Clarity Accuracy 10
Consider Audience, Purpose, and Occasion Occasion: Format Formality Politics and Ethics Process and Deadline Audience: Who they are What they know Why they will read watch How will they read watch Purpose: To inform To persuade 11
Your audience will assess: 1. Content The information contained in the presentation. 2. Delivery (Style) The way information is presented, including structure, spoken language, illustration. 3. Form The appearance of the information, including grammar, punctuation, spelling, font and font size, and slide template. 12
Organization and Preparation Begin with the end in mind: What is the purpose of your talk? What message should the audience take away? Keep it simple and concise: What three things should the audience remember from your talk? Outline your content before preparing slides: But don t hesitate to rearrange your presentation if you discover it doesn t flow well during rehearsal! 13
Delivery: Slides Minimize text Add useful figures Use animation only for a purpose (not just for fun!) Make sure tables and charts are legible 14
Delivery: Speech and Affect Rehearse! Edit slides while rehearsing (or after each round of rehearsal) Improve flow (know what is coming next) Speak efficiently, confidently Emphasize the important points For example, by making voice louder By pausing after important points Look at the audience Do not read off slides 15
Some other tips Don t rush emphasize important points. Avoid apologizing for a presentation s shortcomings press on. Leave time for Q & A. 16
Have Fun! Find your own style Enjoy presenting all your hard / creative / ingenious work! 17
Chilean Exports Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit to world market due to ample natural resources, consumer demand for fresh fruit during winter season in U.S. and Europe, and incentives in agricultural policies of Chilean government, encouraging trend toward diversification of exports and development of nontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report Chile is among the developing economies taking advantage of these trends, pursuing a free market economy. This has allowed for diversification through the expansion of fruit production for export, especially to the U.S. and Western Europe. Chile has successfully diversified its agricultural sector to the extent that it is now a major fruit exporting nation. Many countries view Chile's diversification of agriculture as a model to be followed. Meanwhile, the U.S. remains the largest single market for Chile's fruit exports. However, increasing demand from the EC and Central and East European countries combined may eventually surpass exports to the U.S., spurring further growth in Chile's exports. If you ve read this far, your eyes probably hurt and you ve been reading this tedious long-winded text instead of listening to me. I m insulted- can t you see I m doing a presentation up here? Look at me! Congratulations, however, on having such good eyesight. the following slides are from www.elmhurst,edu 18
Too Much Text, and Font too small Don t put large blocks of text in your presentation. Emphasize the main points. Use pictures- PowerPoint is multimedia! Use a large font at least 30-point or more. 19
Beginner Motorcycles My personal favorite: the Suzuki Savage Light weight (~380lbs) Adequate power (650cc engine) Low seat height fits most riders 20
Bad Color Choices Avoid loud, garish colors dark text on light background is best. Avoid text colors that fade into background, i.e. blue and black Avoid color-blind combinations: Red and green Blue and yellow 21
Overwhelming Pictures Use pictures, but don t let them use you. Keep slides SIMPLE! Too much diverts audience away from content. Too many pictures also make saving a presentation difficult. 1 or 2 pictures per slide is probably enough. 23
Racquetball Fundamentals 2, 3, or 4 players. 1 player serves, other returns. Only serving player can score. Served ball must land past serving line and cannot hit back wall. Ball can only bounce once before striking front wall but ball does not have to bounce. 24
Using too much Slide Animation Again, keep slides simple! Apply one Slide Transition style and one Animation Scheme to ALL slides. Don t change between styles- a single style makes a presentation look unified. Busy presentations divert audience attention from content. 25
FILE NOT FOUND Microsoft PowerPoint is unable to open the requested file. This could be because your file is corrupted and/or this is an unsupported file type. Do you wish to retry or cancel? Disk is unformatted. Click yes to format your disk now. Boot startup failure, press any key to reboot. 26
