Managing Student Progression Tool for Academic Programs
Manage Student
Progression
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This function allows user to progress students within the same Academic
Program.
E.g. from year 1 to 2, from year 7 to 8, from year 9 to 10, etc.
However, as a prerequisite, user will need to run
Attendance Statistics
Calculation process
before proceeding to progress students.
•
User Role
:
School Student Registrar
Manage Student
Progression
Run Attendance Statistics
Calculation Process
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
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1. Navigate:
Curriculum Management > Attendance
Roster > Process > Attendance Stats Calculation
3. Enter new
Run Control ID
2. Click on
Add a New Value
tab
4. Click the
Add
button
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5. Untick the
Select
by Career/Term
checkbox to run the
process for all
classes in the school
6. Click on the
Run
button
8. Click on
OK
button
7. Ensure the
Attendance Stats Calculation
checkbox is ticked
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*Take note of
Process Instance
number
9.Click the
Process
Monitor
to check the
status of the process
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Check for Process Name with
MOE_AT011_01
and the
Process Instance
number
should be the same as earlier
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11. Click
Refresh
button at interval times
10. You should see that:
i.
Run Status:
Processing
or
Queued
and
ii.
Distribution Status:
N/A
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12. Click
Refresh
at interval times until
i.
Run Status:
Success
and
ii.
Distribution Status:
Posted
Manage Student
Progression
Run Manage Student
Progression Process
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
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1. Navigate:
Records and
Enrollment > Term
Processing > Manage
Student Progression
2. Click on
Add a
New Value
tab
3. Enter new
Run Control ID
4. Click the
Add
button
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5. Enter the
Academic Career
,
Campus
and
Term
fields
6.
Enter the students’
Academic Program
and
current
Academic Plan
7.
Enter the students’
Academic Program
and
new
Academic Plan
8. Click the
Run
button
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NOTE:
Term
should be
the last term of the
current Academic Year
NOTE:
Academic
Program
should
be the same in
“From” and “To”
boxes
10. Click on
OK
button
9. Ensure the
Student Progression PRCS
checkbox is ticked
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*Take note of
Process
Instance
number
11.Click the
Process Monitor
to
check the status of the process
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13. Click
Refresh
button at interval times
12. You should see that:
i.
Run Status:
Processing
or
Queued
and
ii.
Distribution Status:
N/A
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*The
Process Instance
number
should be the
same as earlier
15. Click on
Details
link
14. Click
Refresh
at interval times until
i.
Run Status:
Success
and
ii.
Distribution Status:
Posted
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16. Click on the
View Log/Trace
link
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17. Click on the
.log
link to view the progression result
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The progression result page
shows the students who have
been successfully progressed as
well as those who did not due to
attendance percentage of
less
than
85%
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Manage Student
Progression
Verify Student Program/Plan
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
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1. Navigate:
Records
and Enrollment >
Career and Program
Information >
Student
Program/Plan
2. Enter the
student’s
ID
and
Academic Career
3. Click on the
Search
button
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4. In the
Student Program
tab, ensure that:
-
Effective Date
should be a day before the start of the term
-
Program Action
should be
PLNC
(Plan Change)
-
Academic Program
should be the same program
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5. In the
Student Plan
tab, ensure that:
•
Academic Plan
should be next year’s plan
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Manage Student
Progression
Progress Student Manually
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
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1. Navigate:
Records and
Enrollment > Career and
Program Information >
Student Program/Plan
2. Enter the student’s
ID
and
Academic Career
3. Click on the
Search
button
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4. Click on
Include History
button
5. Click on the “
+
” button
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7. Enter the
Program Action
as
PLNC
6. Set
Effective
Date
as of one day
before the start of
the new term
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11. Click on the
S
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button
10. Change the
Declare
Date
to the same date as
the Effective Date
8. Click on
Student Plan
tab
9. Change the
Academic
Plan
to next year’s plan
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Manage Student
Progression
Retain Student
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
F
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t
1. Navigate:
Records
and Enrollment >
Career and Program
Information > Student
Program/Plan
2. Enter the student’s
ID
and
Academic Career
3. Click on the
Search
button
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4. Click on
Include History
button
5. Click on the “
+
” button
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7. Enter the
Program Action
as “
DATA
”
6. Change the
Effective Date
as of
one day before the
start of the new
term
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9. Ensure the
Academic Plan
is
the retaining plan
11. Click on the
S
ave
button
8. Click on
Student Plan
tab
10. Change the
Declare
Date
to the same date
as the Effective Date
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Manage Student
Progression
Edit Wrong Progression
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This function is to allow users to correct the student’s record which has
been progressed wrongly.
i.e. Student was progressed to Year 4 in Academic Year 2020, but is supposed to
be retained.
Run Manage
Student Progression
Process
Run Attendance
Statistics Calculation
Process
Verify Student
Program/Plan
Retain Student
Edit Wrong
Progression
Progress Student
Manually
F
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C
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a
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t
1. Navigate:
Records
and Enrollment >
Career and Program
Information >
Student
Program/Plan
2. Enter the student’s
ID
and
Academic Career
3. Click on the
Search
button
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4. Click on
Correct
History
button
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6. Change the
Program Action
from “
PLNC
” to
“
DATA
”
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5. Ensure the
Effective Date
is a day
before the start of the new term
10. Click on the
S
ave
button
9. Ensure the
Declare
Date
is the same date
as the Effective Date
8. Change the
Academic Plan
to
the retaining plan
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7. Click on the
Student Plan
tab
End of Presentation
Thank You
This tool enables school student registrars to progress students within the same academic program seamlessly. Users need to run the Attendance Statistics Calculation process before advancing students. The tool allows verifying student progress, manually editing wrong progression, and retaining students as needed. Confidential and proprietary information by the Ministry of Education, Negara Brunei Darussalam.
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Presentation Transcript
Manage Student Progression
Introduction Introduction This function allows user to progress students within the same Academic Program. E.g. from year 1 to 2, from year 7 to 8, from year 9 to 10, etc. However, as a prerequisite, user will need to run Attendance Statistics Calculation process before proceeding to progress students. User Role: School Student Registrar Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Run Attendance Statistics Calculation Process
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process 1. Navigate: Curriculum Management > Attendance Roster > Process > Attendance Stats Calculation 2. Click on Add a New Value tab 3. Enter new Run Control ID 4. Click the Add button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process 6. Click on the Run button 5. Untick the Select by Career/Term checkbox to run the process for all classes in the school Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process 7. Ensure the Attendance Stats Calculation checkbox is ticked 8. Click on OK button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process *Take note of Process Instance number 9.Click the Process Monitor to check the status of the process Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process 11. Click Refresh button at interval times 10. You should see that: i. Run Status: Processing or Queued and ii. Distribution Status: N/A Check for Process Name with MOE_AT011_01 and the Process Instance number should be the same as earlier Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Attendance Statistics Calculation Process Run Attendance Statistics Calculation Process 12. Click Refresh at interval times until i. Run Status: Success and ii. Distribution Status: Posted Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Run Manage Student Progression Process
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 2. Click on Add a New Value tab 3. Enter new Run Control ID 1. Navigate: Records and Enrollment > Term Processing > Manage Student Progression 4. Click the Add button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 8. Click the Run button NOTE: Term should be the last term of the current Academic Year 5. Enter the Academic Career, Campus and Term fields NOTE: Academic Program should be the same in From and To boxes 6. Enter the students Academic Program and current Academic Plan 7. Enter the students Academic Program and new Academic Plan Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 10. Click on OK button 9. Ensure the Student Progression PRCS checkbox is ticked Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 11.Click the Process Monitor to check the status of the process *Take note of Process Instance number Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 13. Click Refresh button at interval times 12. You should see that: i. Run Status: Processing or Queued and ii. Distribution Status: N/A *The Process Instance number should be the same as earlier Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 14. Click Refresh at interval times until i. Run Status: Success and ii. Distribution Status: Posted 15. Click on Details link Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 16. Click on the View Log/Trace link Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process 17. Click on the .log link to view the progression result Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Run Manage Student Progression Process Run Manage Student Progression Process The progression result page shows the students who have been successfully progressed as well as those who did not due to attendance percentage of less than 85% Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Verify Student Program/Plan
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the student s ID and Academic Career 3. Click on the Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 4. In the Student Program tab, ensure that: - Effective Date should be a day before the start of the term - Program Action should be PLNC (Plan Change) - Academic Program should be the same program Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Verify Student Program/Plan Verify Student Program/Plan 5. In the Student Plan tab, ensure that: Academic Plan should be next year s plan Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Progress Student Manually
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Progress Student Manually Progress Student Manually 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the student s ID and Academic Career 3. Click on the Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Progress Student Manually Progress Student Manually 5. Click on the + button 4. Click on Include History button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Progress Student Manually Progress Student Manually 6. Set Effective Date as of one day before the start of the new term 7. Enter the Program Action as PLNC Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Progress Student Manually Progress Student Manually 8. Click on Student Plan tab 9. Change the Academic Plan to next year s plan 10. Change the Declare Date to the same date as the Effective Date 11. Click on the Save button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Retain Student
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Student Retain Student 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the student s ID and Academic Career 3. Click on the Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Student Retain Student 5. Click on the + button 4. Click on Include History button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Student Retain Student 6. Change the Effective Date as of one day before the start of the new term 7. Enter the Program Action as DATA Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Retain Student Retain Student 8. Click on Student Plan tab 9. Ensure the Academic Plan is the retaining plan 10. Change the Declare Date to the same date as the Effective Date 11. Click on the Save button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Manage Student Progression Edit Wrong Progression
Edit Wrong Progression Edit Wrong Progression This function is to allow users to correct the student s record which has been progressed wrongly. i.e. Student was progressed to Year 4 in Academic Year 2020, but is supposed to be retained. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Flow Chart Flow Chart Run Attendance Statistics Calculation Process Run Manage Student Progression Process Verify Student Program/Plan Progress Student Manually Edit Wrong Progression Retain Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression 1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan 2. Enter the student s ID and Academic Career 3. Click on the Search button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression 4. Click on Correct History button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression 5. Ensure the Effective Date is a day before the start of the new term 6. Change the Program Action from PLNC to DATA Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
Edit Wrong Progression Edit Wrong Progression 7. Click on the Student Plan tab 8. Change the Academic Plan to the retaining plan 9. Ensure the Declare Date is the same date as the Effective Date 10. Click on the Save button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
End of Presentation Thank You Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam
