Managed School Meal Services for Wokingham Schools

Procurement & Contracts Team SBM 21stFebruary 2023

Useful contacts General procurement advice or questions: Procurement@wokingham.gov.uk Specific school meals advice: Contract advice: Schoolmeals@wokingham.gov.uk Contract@wokingham.gov.uk The Procurement and Contracts Team Valentina Velcheva Sally Brown Abi Culton Areej Shabaa Michelle Belcher Chris Morland Joanne Jennings Jennifer Harper Nitasha Bsdew Valentina.Velcheva@wokingham.gov.uk Sally.Brown@wokingham.gov.uk Abi.Culton@wokingham.gov.uk Areej.Shabaa@wokingham.gov.uk Michelle.Belcher@wokingham.gov.uk Christopher.Morland@wokingham.gov.uk Joanne.Jennings@wokingham.gov.uk Jennifer.Harper@wokingham.gov.uk Nitasha.Basdew@wokingham.gov.uk Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

Traded Services Brochure Distributed in January every year Full list of all available services Early opportunity to plan for the next year Annual subscription option One-off service / advice Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

Why choose Traded Services? Traded Services offered by WBC provide: Fully managed service and lifetime contract management with ongoing support, freeing up your administration time Services providing competitive rates On-site assessment and advice on service specification (audits) Reactive repairs to on site equipment H&S compliance activities Service and administration of any variations, remedial and default processes Advice on contractual and technical matters Assistance and support in the resolution of persistent or serious problems Robust contract terms and conditions (insurance, business continuity) All contracts with suppliers are compliant with Public Contract Regulations Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

School Meals and Kitchens (SMK) Centrally managed school meal catering and kitchen facilities New contract with Caterlink started on 1stAug 2022 until 31stJul 2025 This is a buy back service to schools details in the brochure This will provide: Ongoing contract management Regular site audits Management of H&S, service quality and compliance to School Food Standards Maintenance, repair and replacement of catering equipment All staff will be DBS checked Fixed price per meal (subject to annual review): primary schools: 2.30, senior schools: 2.40 *Including a Fixed management fee, kitchen maintenance fee, and 6 per pupil fee. Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

Building Cleaning Current contract runs to March 2024 Preparation for rocurement of a new contract in progress Payment direct to the supplier, Churchill, for the hours required Scope: Ongoing contract management Regular site audits Supplier with a proven track record for quality and service Supplier responsible for staff, recruitment and logistics All staff will be DBS checked Flexible services depending on needs at your site Contact for further information: Contracts@wokingham.gov.uk Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

Commercial Waste and Recycling New contract with Shorts started from 1stAug 2022 until 31stJul 2025. Flexible services for your site requirements: General waste, mixed recycling, food and/or glass waste Bin sizes appropriate to site Flexible collection frequency suitable for your site, including term time only Schools liaise directly with the supplier Subject to annual subscription fee details in the brochure Scope: Ongoing contract management Regular review meetings with the supplier Advice on improving on-site waste management provided by the supplier Supplier with a proven track record for quality and service Supplier responsible for staff, recruitment and logistics Flexible services depending on needs at your site Contact for further information: Contracts@wokingham.gov.uk Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.

Site Audits and Procurement Advice Catering operations - Site audit and report of findings / recommendations Building Cleaning - Site audit and report of findings / recommendations Procurement & Contracts advice Advice and recommendations to remain compliant to the Public Contract Regulations 2015 Re-tendering advice Advice and recommendations on Specifications Advice and recommendations on contract terms and conditions Advice dealing with evaluations of tenders Private: Information that contains a small amount of sensitive data which is essential to communicate with an individual but doesn t require to be sent via secure methods.