Launchpad Operations and Security Enhancements
CS Security – Copy SACR Settings
LAUNCHPAD
March 14, 2024 9:00 AM
AGENDA
•
History of Launchpad
•
Launchpad Moving Forward
•
Copy Student Administration Security
•
Copy Student Financials Security
•
Templatized Users
•
Reminders
•
Q&A
2
HISTORY OF LAUNCHPAD
•
Launchpad was originally developed by CIBER
(Consulting Company for Project).
•
Used to create the old CTC roles and permissions
during project phase.
•
Used to Copy SACR Settings from one user to
another.
•
Upon copy, it would overwrite all institutions SACR
and replace with the copy to. (Not usable for a
system with Multi Business Units in one System).
3
LAUNCHPAD MOVING FORWARD
•
Launchpad is the primary tool for Local Security
Administrators to copy SACR Settings from one user to
another.
•
SBCTC has modified Launchpad to work for multi-institution
SACR Setup. (Doesn’t overwrite other institutions SACR
Setups)
•
Launchpad has also been restricted to only allow Local
Security Administrators the ability to copy SACR from users at
their Institution to users at their institution . (Restricted by
Business Unit)
•
SBCTC removed the old links for the Permission list builder
and matrix builder. (No longer needed).
4
COPY STUDENT ADMINISTRATION SECURITY
5
•
The Local Security Administrator’s
Academic Institution SACR value must
Match the COPY FROM User ID in order
for the User ID to be Selected. The
COPY TO User ID Must have an ACTIVE
Job record at the same institution that
matches the Local Security
Administrators Academic Institution.
•
The Page will NOT work correctly if the
Local Security Administrator doesn’t
chose the Academic Institution to Copy
From Value first.
•
For Multi-District Schools, The Local
Security Administrator will have to
choose the value of the specific unit to
copy from. If users need multiple at
that district, they will have to copy for
each part (i.e. 171, 172).
COPY STUDENT ADMINISTRATION SECURITY
6
•
After the Academic Institution to
Copy From is Selected, Next choose
the User ID of the person you want
to Copy SACR Values From.
•
Only the boxes related to the SACR
Settings that the Copy FROM user
id has will appear ungrayed. If they
don’t have SACR Settings for a
particular area, those check boxes
will be greyed out.
•
Select all or specific SACR Settings
that you want the Copy TO User to
have.
•
Next, Select the Copy TO User id
that needs those SACR Settings.
COPY STUDENT ADMINISTRATION SECURITY
7
•
After all the values are filled in,
click the COPY Button.
•
This copies those SACR Settings to
the COPY To User ID. Then the
page will Clear out completely.
•
Local Security Administrators can
also Copy TO multiple users at
once if the SACR Settings needed
are the same.
COPY STUDENT ADMINISTRATION SECURITY
•
Not All Student Admin SACR Values are Institution Specific,
some are global.
•
Below are the ones that ARE Institution Specific, so that when
the copy function is Used it will not overwrite other
institutions SACR Settings for the COPY To User id.
Academic Institution
Student Groups
Enrollment
Campus Security
Transcript Types
Milestones
Career Security
Transcript Reports
Service Indicator
Program Security
Advisement Report
Plan Security
Graduate Status
Academic Organization
Academic Item
Application Center
Scheduled Activity
Recruiting Center
Notification Consumer
3C Group
8
COPY STUDENT ADMINISTRATION SECURITY
•
Below are the ones that are NOT Institution Specific,
so that when the copy function is Used it
will
overwrite other institutions SACR Settings for the
COPY To User id.
Admissions Actions
Program Actions
SEVIS School Code
SEVIS Program Sponsor
Test ID
Population Update
Evaluation Management
Anonymous ID
CTM Transaction
APT Action
9
COPY STUDENT FINANCIALS SECURITY
10
•
All of the requirements that Copy
Student Admin Security had Apply to
Copy Student Financials.
•
The Academic Institution to copy
From HAS to be
selected first
.
•
The LSA/Copy From must have Same
Academic Institution SACR, and the
COPY To has to have an
active
Job
Record at the same institution.
•
Only SACR Values that the copy From
Has, will be ungrayed and selectable.
•
You can Copy to Multiple Users at
once.
•
The page will clear out after you
select the Copy Button.
TEMPLATIZED USERS
•
As part of the SASI Project, there are discussions around
creating Templatized User IDs at each institution that would
contain SACR values needed for a specific Position that could
be used for the COPY From User id.
•
These IDS would be created by SBCTC Central Security and
maintained at the institution level.
•
They would remain LOCKED in ctcLink.
•
SACR would be configured by the institution.
•
These would be audited to ensure they remain locked.
•
These IDS would have a standard naming convention.
11
REMINDERS
•
New QRG:
https://ctclinkreferencecenter.ctclink.us/m/56084/l/17813
32-9-2-cs-security-using-launchpad-to-copy-sacr-settings
•
If the Copy FROM User ID doesn’t have the SAME Academic Institution
SACR Value set, the Local Security Administrator will not be able to select
them in the Copy From Field. It Will however let them copy TO them as it
could be a new User that needs SACR. In the Case of the COPY To Field, it
is based on Job Data in HCM. The companies have to match.
12
REMINDERS
•
If the COPY To USER ID doesn’t have an Active Job Record in
HCM for the institution that the LSA has Academic Institution
SACR for, they will get an Invalid Value – press the prompt
button or hyperlink for a list of valid values (15, 11) error
message.
13
REMINDERS
14
•
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.
•
Local Security Administrators can Copy to Multiple Users at once by clicking the
Plus Sign in the Copy TO area.
•
This tool has been updated so that it will not wipe out other colleges SACR data
if the user is associated with multiple institutions if the SACR Value is Institution
Specific and Not Global.
•
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NEXT STEPS
•
PQA will be available for UAT testing until the end of
day March 19, 2024.
•
If users encounter issues with Launchpad during UAT
please submit a ticket to the Security Team as soon
as possible.
•
If there are no issues encountered the plan is to
move this to production on March 21, 2024.
15
Q&A
Explore the evolution of Launchpad, a key tool for managing SACR settings and user permissions within academic institutions. From its development by CIBER to modifications by SBCTC, learn how Launchpad facilitates secure copying of settings between users while ensuring data integrity and compliance. Dive into the detailed process of copying SACR settings in student administration security, understanding the specific steps and considerations involved. Stay informed about the latest updates and improvements in Launchpad functionality, empowering local security administrators to efficiently manage user permissions and data access across institutions.
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Presentation Transcript
LAUNCHPAD CS Security Copy SACR Settings March 14, 2024 9:00 AM
AGENDA History of Launchpad Launchpad Moving Forward Copy Student Administration Security Copy Student Financials Security Templatized Users Reminders Q&A 2
HISTORY OF LAUNCHPAD Launchpad was originally developed by CIBER (Consulting Company for Project). Used to create the old CTC roles and permissions during project phase. Used to Copy SACR Settings from one user to another. Upon copy, it would overwrite all institutions SACR and replace with the copy to. (Not usable for a system with Multi Business Units in one System). 3
LAUNCHPAD MOVING FORWARD Launchpad is the primary tool for Local Security Administrators to copy SACR Settings from one user to another. SBCTC has modified Launchpad to work for multi-institution SACR Setup. (Doesn t overwrite other institutions SACR Setups) Launchpad has also been restricted to only allow Local Security Administrators the ability to copy SACR from users at their Institution to users at their institution . (Restricted by Business Unit) SBCTC removed the old links for the Permission list builder and matrix builder. (No longer needed). 4
COPY STUDENT ADMINISTRATION SECURITY The Local Security Administrator s Academic Institution SACR value must Match the COPY FROM User ID in order for the User ID to be Selected. The COPY TO User ID Must have an ACTIVE Job record at the same institution that matches the Local Security Administrators Academic Institution. The Page will NOT work correctly if the Local Security Administrator doesn t chose the Academic Institution to Copy From Value first. For Multi-District Schools, The Local Security Administrator will have to choose the value of the specific unit to copy from. If users need multiple at that district, they will have to copy for each part (i.e. 171, 172). 5
COPY STUDENT ADMINISTRATION SECURITY After the Academic Institution to Copy From is Selected, Next choose the User ID of the person you want to Copy SACR Values From. Only the boxes related to the SACR Settings that the Copy FROM user id has will appear ungrayed. If they don t have SACR Settings for a particular area, those check boxes will be greyed out. Select all or specific SACR Settings that you want the Copy TO User to have. Next, Select the Copy TO User id that needs those SACR Settings. 6
COPY STUDENT ADMINISTRATION SECURITY After all the values are filled in, click the COPY Button. This copies those SACR Settings to the COPY To User ID. Then the page will Clear out completely. Local Security Administrators can also Copy TO multiple users at once if the SACR Settings needed are the same. 7
COPY STUDENT ADMINISTRATION SECURITY Not All Student Admin SACR Values are Institution Specific, some are global. Below are the ones that ARE Institution Specific, so that when the copy function is Used it will not overwrite other institutions SACR Settings for the COPY To User id. Academic Institution Student Groups Enrollment Campus Security Transcript Types Milestones Career Security Transcript Reports Service Indicator Program Security Advisement Report Plan Security Graduate Status Academic Organization Academic Item Application Center Scheduled Activity Recruiting Center Notification Consumer 3C Group 8
COPY STUDENT ADMINISTRATION SECURITY Below are the ones that are NOT Institution Specific, so that when the copy function is Used it will overwrite other institutions SACR Settings for the COPY To User id. will Admissions Actions Program Actions SEVIS School Code SEVIS Program Sponsor Test ID Population Update Evaluation Management Anonymous ID CTM Transaction APT Action 9
COPY STUDENT FINANCIALS SECURITY All of the requirements that Copy Student Admin Security had Apply to Copy Student Financials. The Academic Institution to copy From HAS to be selected first. The LSA/Copy From must have Same Academic Institution SACR, and the COPY To has to have an active Job Record at the same institution. Only SACR Values that the copy From Has, will be ungrayed and selectable. You can Copy to Multiple Users at once. The page will clear out after you select the Copy Button. 10
TEMPLATIZED USERS As part of the SASI Project, there are discussions around creating Templatized User IDs at each institution that would contain SACR values needed for a specific Position that could be used for the COPY From User id. These IDS would be created by SBCTC Central Security and maintained at the institution level. They would remain LOCKED in ctcLink. SACR would be configured by the institution. These would be audited to ensure they remain locked. These IDS would have a standard naming convention. 11
REMINDERS New QRG: https://ctclinkreferencecenter.ctclink.us/m/56084/l/17813 32-9-2-cs-security-using-launchpad-to-copy-sacr-settings If the Copy FROM User ID doesn t have the SAME Academic Institution SACR Value set, the Local Security Administrator will not be able to select them in the Copy From Field. It Will however let them copy TO them as it could be a new User that needs SACR. In the Case of the COPY To Field, it is based on Job Data in HCM. The companies have to match. 12
REMINDERS If the COPY To USER ID doesn t have an Active Job Record in HCM for the institution that the LSA has Academic Institution SACR for, they will get an Invalid Value press the prompt button or hyperlink for a list of valid values (15, 11) error message. 13
REMINDERS Some CTC_ User ids will appear in the Copy From User id Field. Local Security Administrators should NEVER use these for Copying. Local Security Administrators can Copy to Multiple Users at once by clicking the Plus Sign in the Copy TO area. This tool has been updated so that it will not wipe out other colleges SACR data if the user is associated with multiple institutions if the SACR Value is Institution Specific and Not Global. For the SACR Settings that Are Global and Not institution Specific, those will be wiped out and replaced with the Copy from user id if that option is selected on the page. 14
NEXT STEPS PQA will be available for UAT testing until the end of day March 19, 2024. If users encounter issues with Launchpad during UAT please submit a ticket to the Security Team as soon as possible. If there are no issues encountered the plan is to move this to production on March 21, 2024. 15
Q&A CC BY 4.0, except where otherwise noted.
