Killeen ISD Cash In Lieu Program Enrollment Guide 2024
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2024 Annual Enrollment: July 15 – August 10, 2024
Plan Year: September 1, 2024 – August 31, 2025
Cash In Lieu of Benefits (CIL): If approved, you will be receiving Cash In Lieu of the
district/state contribution towards a health insurance plan offered each month.
CIL is a taxable $200 monthly payment that goes straight to your paycheck.
Attestation Form (CIL Form): Form stating you agree to all the terms of the program.
Certificate of Coverage: A letter stating you have coverage and when the effective date of
coverage began that must come directly from your group health insurance provider.
Any employee that has a qualified
group
health plan outside the district.
If you have a plan that was purchased individually on or off the marketplace, you can still choose
to decline medical, but you would not be able to participate in the CIL program as individual
plans do not qualify for the CIL program and will
not
receive the $200.
1.
Request a certificate of coverage letter from your health insurance plan provider dated no earlier than the
first day of annual enrollment.
2.
Decline medical and elect the Cash In Lieu option in the online enrollment portion through the Employee
Service Center.
3.
Complete the Cash in Lieu form making sure to initial
every
line. The form
will
be returned to you as
incomplete if you do not initial every line.
4.
Once your certificate of coverage letter is received, and you have completed the CIL form, send both as
scanned PDF Attachments to
CoverageLetters@killeenisd.org
along with any other required documents
1.
Other required documents may include name change documents if they were not provided previously to the district or medical ID
cards
in addition to
your certificate of coverage if a group name/employer cannot be provided on the certificate of coverage.
(All documents must be submitted by the given deadline to be approved for CIL.)
DO NOT submit documents individually. Doing so risks them being lost.
Note: You will receive an email back letting you know it is submitted for processing if done correctly. If you do not
receive any other email requests, you do not need to do anything else.
CIL documents must be submitted as
scanned PDF attachments
.
No embedded photos or photo attachments such as jpeg, png, etc will be accepted. They will be
returned.
If you do not have access to a scanner/are not able to use the scan feature on your phone, you
can ask your front office to assist you at your campus.
CIL documents can
only
be sent to
CoverageLetters@killeenisd.org
.
All documents must be sent together in the same email
even if you are resubmitting them
.
It is required to send your documents through your
district email
as personal emails can
get stopped in the district’s email security check.
Main things that will need to included in the document:
Effective date the coverage began
The name on the document matches the name the district has on file for you
Group name/Employer name – shows that it is a group plan and not an individual plan
Documents that
are
acceptable:
Certificate of coverages that came directly from your health insurance provider with all the above
information included
Documents that are
not
acceptable:
ID cards alone (the only time we require you to send your ID card is if the provider is unable to include the
group name on the certificate of coverage)
Enrollment summaries (these will typically only state what specific plan you selected and pricing of the
plans)
We have examples for some providers on hand that we can email to you for references.
Please contact our office if you still have questions on what the document should look like.
The CIL program is district funded (district funds) so if you do not meet the criteria for
the program, such as not submitting the correct documents or missing the deadline, then
the district keeps the CIL funds. The rules for the program are set by the IRS.
The earliest you can request your document is the first day of annual enrollment
which is July 15, 2024
– if it is dated before then, it
will not
be accepted.
It is recommended to request as early as possible as some certificate of coverages are required to
be sent to the policy holders through mail.
Documents must be submitted as
scanned PDF attachments.
No photo attachments such as jpeg, png, etc. or embedded photos
will be accepted
.
You must send both your certificate of coverage and completed cash in lieu form in the same
email (and any further required documents) –
even if it is a resubmission
.
This is to ensure no documents are lost in our inbox.
Submission past the given deadline will result in you not being eligible for the CIL program.
Questions?
Call: 254-336-0165
Email:
BenefitsHR@killeenisd.org
All CIL documents must be sent to the email
CoverageLetters@killeenisd.org
.
Explore the Cash In Lieu Program offered by Killeen ISD for 2024, allowing eligible employees to opt for a taxable monthly payment in lieu of health insurance benefits. Learn who qualifies, steps to participate, document submission guidelines, and more to make informed decisions.
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Presentation Transcript
Killeen ISD Cash In Lieu Guidebook 2024 Annual Enrollment: July 15 August 10, 2024 Plan Year: September 1, 2024 August 31, 2025
Terms Used Cash In Lieu of Benefits (CIL): If approved, you will be receiving Cash In Lieu of the district/state contribution towards a health insurance plan offered each month. CIL is a taxable $200 monthly payment that goes straight to your paycheck. Attestation Form (CIL Form): Form stating you agree to all the terms of the program. Certificate of Coverage: A letter stating you have coverage and when the effective date of coverage began that must come directly from your group health insurance provider.
Who qualifies for the Cash In Lieu Program? Any employee that has a qualified group health plan outside the district. If you have a plan that was purchased individually on or off the marketplace, you can still choose to decline medical, but you would not be able to participate in the CIL program as individual plans do not qualify for the CIL program and will not receive the $200.
You must do ALL the following steps to participate in the CIL program: Request a certificate of coverage letter from your health insurance plan provider dated no earlier than the first day of annual enrollment. Decline medical and elect the Cash In Lieu option in the online enrollment portion through the Employee Service Center. Complete the Cash in Lieu form making sure to initial every line. The form will be returned to you as incomplete if you do not initial every line. Once your certificate of coverage letter is received, and you have completed the CIL form, send both as scanned PDF Attachments to CoverageLetters@killeenisd.org along with any other required documents 1. 2. 3. 4. Other required documents may include name change documents if they were not provided previously to the district or medical ID cards in addition to your certificate of coverage if a group name/employer cannot be provided on the certificate of coverage. 1. (All documents must be submitted by the given deadline to be approved for CIL.) DO NOT submit documents individually. Doing so risks them being lost. Note: You will receive an email back letting you know it is submitted for processing if done correctly. If you do not receive any other email requests, you do not need to do anything else.
What is the correct way to submit documents? CIL documents must be submitted as scanned PDF attachments. No embedded photos or photo attachments such as jpeg, png, etc will be accepted. They will be returned. If you do not have access to a scanner/are not able to use the scan feature on your phone, you can ask your front office to assist you at your campus. CIL documents can only be sent to CoverageLetters@killeenisd.org. All documents must be sent together in the same email even if you are resubmitting them. It is required to send your documents through your district email as personal emails can get stopped in the district s email security check.
How do I know what the certificate of coverage the district is required to have on file should look like? Main things that will need to included in the document: Effective date the coverage began The name on the document matches the name the district has on file for you Group name/Employer name shows that it is a group plan and not an individual plan Documents that are acceptable: Certificate of coverages that came directly from your health insurance provider with all the above information included Documents that are not acceptable: ID cards alone (the only time we require you to send your ID card is if the provider is unable to include the group name on the certificate of coverage) Enrollment summaries (these will typically only state what specific plan you selected and pricing of the plans) We have examples for some providers on hand that we can email to you for references. Please contact our office if you still have questions on what the document should look like.
Where does the money go if I do not do the correct steps to participate/miss the deadline? The CIL program is district funded (district funds) so if you do not meet the criteria for the program, such as not submitting the correct documents or missing the deadline, then the district keeps the CIL funds. The rules for the program are set by the IRS.
Please Note: FSA and CIL are two separate benefit options and are not correlated whatsoever.
Key Takeaways The earliest you can request your document is the first day of annual enrollment which is July 15, 2024 if it is dated before then, it will not be accepted. It is recommended to request as early as possible as some certificate of coverages are required to be sent to the policy holders through mail. Documents must be submitted as scanned PDF attachments. No photo attachments such as jpeg, png, etc. or embedded photos will be accepted. You must send both your certificate of coverage and completed cash in lieu form in the same email (and any further required documents) even if it is a resubmission. This is to ensure no documents are lost in our inbox. Submission past the given deadline will result in you not being eligible for the CIL program.
Questions? Call: 254-336-0165 Email: BenefitsHR@killeenisd.org All CIL documents must be sent to the email CoverageLetters@killeenisd.org.
