Importance of CRISs, CERIF, CASRAI, and Snowball Metrics in University Libraries

These key frameworks and metrics play a crucial role in enhancing the functioning of university libraries by facilitating digital research, data management, planning, and outcomes reporting. They are instrumental in supporting initiatives like institutional repositories, research data management, open access policies, and bibliometrics, enabling seamless integration of various research-related activities in libraries.

• University Libraries
• CRISs
• CERIF
• CASRAI
• Snowball Metrics

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1. CRISs, CERIF, CASRAI and Snowball Metrics (Why) are these key to University Libraries? Anna Clements, Assistant Director (Digital Research), University Library, University of St Andrews Chair, UK Pure Strategy Group Exec Strategy, euroCRIS Chair, CASRAI Data Management Planning Working Group Member, Snowball Steering Committee akc@st-andrews.ac.uk @annakclements Henry Legg

2. What has been happening in our Libraries? 2007 2008 2009 2010 2011 RAE / REF preperation Institutional Repository y y Y y y y y Anna Clements UKSG Glasgow 30/31 Mar 2015 2

3. What has been happening in our Libraries? 2007 2008 2009 2010 2011 2012 RAE / REF preperation Institutional Repository y y Y y Y y y y y EPSRC Roadmap Y RCUK Outcomes reporting (ROS) y Anna Clements UKSG Glasgow 30/31 Mar 2015 3

4. What has been happening in our Libraries? 2007 2008 2009 2010 2011 2012 2013 RAE / REF preperation Institutional Repository y y Y y Y y Y y y y y EPSRC Roadmap Y RCUK Outcomes reporting (ROS) y y RCUK Open Access policy Y Anna Clements UKSG Glasgow 30/31 Mar 2015 4

5. What has been happening in our Libraries? 2007 2008 2009 2010 2011 2012 2013 2014 RAE / REF preperation Institutional Repository y y Y y Y y Y y y y y y EPSRC Roadmap Y RCUK Outcomes reporting (ROS) y y RCUK Open Access policy Y Y Research Data Management Y HEFCE OA policy Y Researchfish y Bibliometrics y Anna Clements UKSG Glasgow 30/31 Mar 2015 5

6. What has been happening in our Libraries? 2007 2008 2009 2010 2011 2012 2013 2014 2015 RAE / REF preperation Institutional Repository y y Y y Y y Y y y y y y y y EPSRC Roadmap Y RCUK Outcomes reporting (ROS) y y RCUK Open Access policy Y Y Y Research Data Management Y Y HEFCE OA policy Y Y Researchfish y y Bibliometrics y y Alt-metrics Digital Science y y Anna Clements UKSG Glasgow 30/31 Mar 2015 6

7. What has been happening in our Libraries? 2007 2008 2009 2010 2011 2012 2013 2014 2015 RAE / REF preperation Institutional Repository y y Y y Y y Y y y y y y y y EPSRC Roadmap Y RCUK Outcomes reporting (ROS) y y RCUK Open Access policy Y Y Y Research Data Management Y Y HEFCE OA policy Y Y Researchfish y y Bibliometrics y y Alt-metrics Digital Science y y Digital Humanities y y y y Anna Clements UKSG Glasgow 30/31 Mar 2015 7

8. Definition of a CRIS Current Research Information System is any informational tool dedicated to provide access to and disseminate research information www.eurocris.org Anna Cleents UKSG Glasgow 30/31 Mar 2015 8

9. What is a CRIS? Activities Impact Publications Award/ recognition Indicators WoS, arXiv, PubMed, Scopus Case Studies Bibtex, Refman Dissemination// Engagement Measures Manual Input Industry / SME s Interface University Structure [HR] HEI Strategic Planning, Benchmarking St Andrews PURE CRIS Staff Records [HR] Pulled In Fed Out REF, RCUK SFC, HESA Student Records [Registry] Public, Media Recognition / Impact Projects, Grants, KT [Finance] Collaborations Research Pools Full Text Repository Open Access Research data sets (multiple locations and formats) Anna Clements 9

10. For the Institution Assessment & evaluation Tool to support policy development Compliance reporting to funders Manage open access process Research data catalogue Repository publications, data Promotion via public portal Anna Clements UKSG Glasgow 30/31 Mar 2015 10

11. For the researcher Single point to collect/enter research info View onto data held centrally grants, students Publications and data catalogue Mechanism for reporting outputs to funders Way to ensure publications are REF2020 eligible Promotion via web pages CV generation Find collaborators Anna Clements UKSG Glasgow 30/31 Mar 2015 11

12. What is a CERIF? Common European Research Information Format An international standard (meta)data model for storage and interoperability of research information Anna Clements UKSG Glasgow 30/31 Mar 2015 12

13. What is a CERIF? Broad coverage: includes all aspects of RI (projects, persons, organisations, funding, publications, datasets, patents, products, bibliometrics, impact indicators, equipment, etc ) Fine-grained structure and flexible architecture, allowing: mappings to virtually any (meta)dataformat existing in the Research Information Domain the expression of virtually any formalised use case the ingestion of an unlimited number of controlled vocabularies Anna Clements UKSG Glasgow 30/31 Mar 2015 13

14. Who looks after CERIF? eurocris.org look after CERIF Not-for-profit, membership organisation Includes institutions, funders, publishers, standards bodies, suppliers from across the world in fact Anyone interested in increasing the quality and availability of research information without forever increasing burden of data (re-)collection Anna Clements UKSG Glasgow 30/31 Mar 2015 14

15. CRIS and CERIF Commercial CRIS systems are CERIF-compliant: Pure, Symplectic, Converis Is now a dSpace-CRIS option http://hub.hku.hk Many UK Universities have CRIS o 24 Pure (16 with Pure Research Portals) o 20 (?) Symplectic o 13 (?) Converis o ePrints + extensions (incl CERIF-compliance) o Inhouse Anna Clements UKSG Glasgow 30/31 Mar 2015 15

16. CRIS, CERIF and euroCRIS CRIS is the system CERIF is the standard, openly available data model euroCRIS is the organisation Anna Clements UKSG Glasgow 30/31 Mar 2015 16

17. What is CASRAI? Consortium Advancing Standards in Resarch Administrative Information Not-for-profit, membership organisation Includes institutions, funders, publishers, standards bodies, suppliers from across the world in fact Anyone interested in increasing the quality and availability of research information without forever increasing burden of data (re-)collection (sound familiar?) Anna Clements UKSG Glasgow 30/31 Mar 2015 17

18. What is CASRAI? Started in Canada & now with UK and international working groups Concentrates on the business definition of a process or exchange of research information What, why, between who and how often; NOT the how Is technology agnostic Anna Clements UKSG Glasgow 30/31 Mar 2015 18

19. CRIS, CERIF, euroCRIS & CASRAI So we start with CASRAI process producing a clear business definition of information for a particular process or exchange which can then be represented in CERIF (looked after by eurocris) or another suitable data model . and used by system suppliers/builders to move data in or out of a CRIS Anna Clements UKSG Glasgow 30/31 Mar 2015 19

20. CASRAI examples Jisc pilot in UK Open Access reporting Organisational identifiers Data Management plans Get experts together from all stakeholders Agree scope of use case e.g. Reporting open access compliance to funders Agree clear & precise definitions for information required for this use case; iterations around wider review group Add to freely available CASRAI dictionary Review mechanism for updates Anna Clements UKSG Glasgow 30/31 Mar 2015 20

21. What are Snowball Metrics? A set of clearly defined metrics measuring research inputs, process and outputs allowing universities to understand their strengths and weaknesses, so that they can build and monitor effective research strategies Bottom-up i.e. agreed by institutions not imposed by funders or data suppliers Anna Clements UKSG Glasgow 30/31 Mar 2015 21

22. What are Snowball Metrics? 8 UK research intensive universities in steering committee Elsevier providing project management; no-one contributes any funding Similar groups in US, ANZ and elsewhere aiming to internationalise the metrics Metrics or recipes published and freely available for anyone to use Anna Clements UKSG Glasgow 30/31 Mar 2015 22

23. Snowball Partners http://www.snowballmetrics.com/wp-content/uploads/snowball-recipe-book_HR.pdf Anna Clements UKSG Glasgow 30/31 Mar 2015 23

26. But need to benchmark more widely nationally and internationally : Free metrics exchange due 2015 Exchange of equivalent metrics (not data) with other institutions when both parties agree Data Institutional Commercial Third party System Bespoke SciVal / InCites Pure / Converis ResearchFish Spreadsheet etc. Snowball Metrics Supplier- and system- agnostic

27. Snowball, CASRAI, CRIS and CERIF CASRAI international Snowball working group Widen participation in Snowball metric definitions & publish in CASRAI dictionary Members include CRIS suppliers Thomson Reuters, Digital Science, as well as Elsevier Snowball metrics have been CERIFied Elsevier included Snowball metrics in Scival and Pure Thomson Reuters have said they will do likewise Anna Clements UKSG Glasgow 30/31 Mar 2015 27

28. So what does all this mean for Libraries? Where can a CRIS help you? How could CASRAI help solve a specific problem? What else will Libraries be doing in the next 3, 5, 10 years? What will they stop doing? Anna Clements UKSG Glasgow 30/31 Mar 2015 28

29. CRISs, CERIF, CASRAI and Snowball Metrics (Why) are these key to University Libraries? Anna Clements, Assistant Director (Digital Research), University Library, University of St Andrews Chair, UK Pure Strategy Group Exec Strategy, euroCRIS Chair, CASRAI Data Management Planning Working Group Member, Snowball Steering Committee akc@st-andrews.ac.uk @annakclements