Illinois Higher Education Information System Update for 2022-2023
Important details regarding the Illinois Higher Education Information System (IHEIS), including webinar dates, data collection periods, enrollment and graduation requirements, gender coding, and distance education options for the academic year 2022-2023. Verify enrollments, degrees, and program approvals with IBHE Region. New variables include Gender coding and Distance Education criteria.
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ILLINOIS HIGHER EDUCATION INFORMATION SYSTEM IHEIS WEBINAR NOVEMBER 1, 2022
2022-2023 Other Data Collections By IBHE IM&R Data Collection FES 1 Preliminary Fall Enrollment Open Date Close Date Tuesday, September 5, 2022 Friday, October 20, 2022 FES 1 Public University Additional Preliminary questions Tuesday, September 5, 2022 Friday, October 20, 2022 IHEIS IBHE Program Inventory Updates for AY 2022- 2023 Needs to be completed before CIP is submitted for enrollment or graduation. September 1, 2021
2022-2023 Illinois Higher Education Information System Data Collection Open Date Close Date Fall Enrollment AY 2022- 2023 Monday, January 9, 2023 Friday, March 17, 2023 Spring Enrollment AY 2022-2023 (include Winter Term if on Trimesters or Quarters) Monday, May 15, 2023 Friday, August 25, 2023 IHEIS Summer Enrollment AY 2022-2023 Monday, August 14, 2023 Friday, October 6, 2023 Graduation FY (July 1 2022-June 30, 2023) Monday, August 14, 2023 Friday, October 6, 2023
IBHE Region -Required Enrollment and Graduation 2022-23 It is needed to verify enrollments and degrees that your institution is approved for by IBHE. Already exists in your IBHE Region Program Inventory, you need to use existing approved programs. 50% rule- If less than 50% of that program is in another IBHE Region you can have that program there. As soon as it becomes 50% or more, approval needs to be gotten from IBHE to operate in that IBHE Region. NEW VARIABLES- LOCCATION
Gender of the student M = Male F = Female N = Not known/Missing X = Non-binary/Other gender NEW GENDER CODE
Distance Education-Optional 2022-23, Rqd 2023-24 Due to changes by HLC that only 1 course constitutes a distance ed course. Using new responses From IPEDS 1. Enrolled exclusively in distance education courses 2. Enrolled in at least one but not all distance education courses 3. Not enrolled in any distance education courses NEW VARIABLES
FAFSA Issues for Data Collection An issue was brought up in the past several months whether institutions could submit student- level FAFSA data to the IHEIS. We are working with IBHE legal counsel and the U.S. Dept of Ed Privacy Technical and Assistance Center (PTAC) to determine whether schools can use their FAFSA student-level data to report to IHEIS. We will be releasing our findings and guidance in December. The guidance is supporting the right of IBHE to collect FAFSA derived student level information from FAFSA. GUIDANCE ON FAFSA USE
Parent Student is needed per a new statute for Public Universities. Use The FAFSA question for Parent Student Do you now have or will you have children who will receive more than half of their support from you this semester? Y/N Not Reported Public Universities Optional 2022-23, Rq d 2023-24 NEW VARIABLES - PARENT STUDENT Marital Status: 1 Currently Married 2 Widowed/Divorced 3 Never Married 9 Not Reported
Higher Ed in Prison HEP Optional 2022-23, Rq d 2023-24 Is this student taking a higher education program at an Illinois Prison/Jail? Y/N NEW VARIABLES - HIGHER ED IN PRISON Anyone can have a program at a prison/jail if they are already approved for that program. This can be anywhere in the state.
Census Project Starting in 2023 There is still time to sign up for the Census Project. Collection will be March 1-9, if you need to back fill. Going forward we will use your IHEIS submissions for this project, you will need to make sure you have the UniqueID (SSN) included. MOU will be available to review soon. If you are interested, please contact me or Corey and we will send you all the file details for the backfill. US CENSUS PROJECT
What are my options for backfilling the earlier graduation cohorts? Private Institutions 1) Provide nothing additional You could do nothing and would be able to access earnings at 1-year for your undergraduate and graduate completers. As time passes, eventually, earnings outcomes at 5-years and 10-years post-graduation would be provided. 2) Providing a half of an additional year January 1, 2013 to June 30, 2013 graduates would allow access to earnings information 5-years out with your undergraduate completers from 2013, 2014 and 2015 US CENSUS PROJECT 3) Providing January 1, 2006 to June 30, 2013 graduates would allow you access to earnings at 5- years and 10-years out for both undergraduate and graduate completers. 4) Providing January 1, 2001 to June 30, 2013 graduates would allow you access to earnings at 5- years and 10-years out for both undergraduate and graduate completers for multiple cohorts. Public Universities 1) Providing January 1, 2006 to June 30, 2013 graduates would allow you access to earnings at 5- years and 10-years out for both undergraduate and graduate completers. 2) Providing January 1, 2001 to June 30, 2013 graduates would allow you access to earnings at 5- years and 10-years out for both undergraduate and graduate completers for multiple cohorts.
