HR Office EEO Compliance at Florida State University

Human Resources Renisha Gibbs Associate Vice President of Human Resources/ Finance & Administration Chief of Staff August 19, 2024

HR Mission & Vision Mission HR serves as a strategic partner to advance the mission of the University by attracting, developing, and inspiring excellence in an inclusive campus community. Vision HR strives to be a strategically-driven leader in higher education human resources by providing effective solutions to our customers through innovation, collaboration, and exceptional service. FLORIDA STATE UNIVERSITY

FSU Strategic Plan 2023-2027 Goal IV: Committing to Inclusive Excellence and Civil Discourse FSU aspires to develop a diverse and inclusive student body supported by an equally diverse community of faculty and staff that will promote these efforts locally and globally. By valuing and leveraging the different viewpoints and experiences within its community, and throughout the world, FSU creates a fertile environment for innovation, understanding, and compassion. https://strategicplan.fsu.edu/wp-content/uploads/2023/04/2023-2027-Strategic-Plan.pdf FLORIDA STATE UNIVERSITY

HR Functional Areas Continuous Improvement & Training Employee & Labor Relations Equal Opportunity Compliance & Engagement Employee Data Management Employment & Recruitment Compensation Benefits Attendance & Leave Faculty Relations Communications FLORIDA STATE UNIVERSITY

HR Office EEO Compliance HR is responsible for advancing and monitoring the following University policies: Equal Employment Opportunity (EEO) Sexual Misconduct (SM) Affirmative Action Plan (AAP) Americans with Disabilities Act (ADA) Title IX (Faculty and Staff) Faculty & Staff Ombuds FLORIDA STATE UNIVERSITY

HR Office EEO Compliance HR accomplishes this by: Working to maintain an environment free from discrimination and harassment and ensuring compliance with all applicable local, state, and federal laws. Addressing reports of harassment, discrimination, and sexual misconduct, involving faculty and/or staff. Promoting an inclusive work and educational environment where faculty and staff are treated fairly, recognized for their individuality, and promoted for their performance. Developing policies and procedures to enhance the workplace experience. Communicating the University's commitment through training, education, and program development. FLORIDA STATE UNIVERSITY

HR EEO Objectives 1 1 2 2 Create an Inclusive, Harassment-Free Understand Your Obligations Under Law and Policy Campus 5 5 3 3 Speak Up Against Discrimination, Sexual Misconduct, and Retaliation Ensure Reporting and Efficient Response 4 4 Know About Available Resources FLORIDA STATE UNIVERSITY

HR EEO Policies FSU s Policies Anti-Sexual Misconduct Policy Title IX Compliance Policy Equal Opportunity, Non-Discrimination, and Non-Retaliation Policy Title IX Statement Equal Opportunity and Non- Discrimination Statement FLORIDA STATE UNIVERSITY

Policy Coverage Everyone: All Employees Vendors / Contractors Volunteers Students Visitors 24/7 All programs and activities: Off Campus On Campus - Business / academic trips - Study abroad - Office/department parties - Business dinners/lunches - Non-university activities that have consequences that carry over to the workplace or academic environment. FLORIDA STATE UNIVERSITY

Protected Groups at FSU color race religion * disability* national origin sex* creed genetic information marital status gender identity age veterans status gender expression sexual orientation * FSU has a legal obligation to provide reasonable accommodations. + Sex includes gender and pregnancy and prohibits Sexual Misconduct (sex stereotyping, animosity, harassment, quid pro quo, sexual violence, domestic/dating violence, stalking, and exploitation). FLORIDA STATE UNIVERSITY

Vulnerable Persons Act Florida Law requires everyone in the state to personally report child abuse, abandonment, and neglect to the Florida Department of Children and Families (DCF). Reporting Obligation: A report must be submitted immediately upon learning of an abusive situation or be subject to imprisonment and/or fine. Not reporting can result in a third-degree felony. Reporting Resources: FSUPD, Human Resources, DCF Portal. DCF Will handle any investigation or referral. FDLE sexual predator and sexual offender registry Website: https://offender.fdle.state.fl.us/ or Toll-free #: (888) 357-7332 If the child is in immediate danger, call 911, then report to DCF. FLORIDA STATE UNIVERSITY

Non-Retaliation Retaliation is prohibited against individuals who: Request a Help someone report Participate in investigations Make a complaint (internal/external/lawsuit) Reasonable Accommodation Retaliation is defined broadly: Any negative employment/academic action Creating a hostile work environment Any action that could discourage a complaint FLORIDA STATE UNIVERSITY

Reporting Obligations Everyone is encouraged to report all incidents. Faculty (you are not confidential) Mandatory reporting within two days if: Affected or Responding Individual is a student; Affected or Responding Individual is someone you supervise; You witness an act of sexual violence; or Incident involves a minor. Make the report; do not investigate! Err on the side of caution. Report even if unsure or you think someone else has reported. Call HR to consult if needed. FLORIDA STATE UNIVERSITY

Where to Report Visit report.fsu.edu or contact the applicable office directly: Complaints against Faculty, Staff, or Third Parties Human Resources Michelle Douglas mbdouglas@fsu.edu or (850) 644-7950 Marcy Valenzuela: mvalenzuela@fsu.edu or (850) 688-2229 Monica Blakely: myb22@fsu.edu or (850) 645-7854 Dana Norton: d.norton@fsu.edu or (850) 645-1458 Complaints Against Students Sexual Misconduct: Title IX Director Terri Brown: tsbrown@fsu.edu or (850) 645-2741 Other Discrimination Student Conduct and Community Standards https://sccs.fsu.edu/ or (850) 644-5136 FLORIDA STATE UNIVERSITY

Takeaways Model appropriate behavior Proactively manage environment Contact Human Resources Know your responsibilities Actively promote inclusion If you see something, say something Remind students/Regularly circulate policies Take all complaints seriously For consultation To report incidents BEFORE taking action, especially if recent protected activity (Non-Retaliation) Set the tone/culture (professional filter) Reporting is encouraged, and in some cases mandatory Silence and inaction also send a message FLORIDA STATE UNIVERSITY

Thank you! To make a report or get help, contact Human Resources at (850) 645-6519 or www.report.fsu.edu. FLORIDA STATE UNIVERSITY