Guidelines for Writing Effective Notices
Understand the main characteristics of a notice, how to structure the content effectively, and what important points to include for different types of notices like event announcements, public notices, and tour/camp notices. Learn about expression, last date of submission, and essential information to convey in a notice.
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Presentation Transcript
NOTICE NOTICE WRITING WRITING
Introduction A notice is a short compositionintended to convey informationin acomprehensivemanner. It is usually an advance information about : an event an inauguration a function a programme It may be also be about something that has already happened e.g. Lost and found Notices There are also public notices. A public notice conveys information regarding : a happening general instructions
Main characteristics It should be attractive. It is written in simple and Formal language and is always brief and to the point. It should follow format 1 Name of issuing agency/institution/organization 2 The word NOTICE 3 Date of issue 4 Appropriate heading in capital letters 5 (a) Name of the issuing authorities (b) Designation of the issuing authority The notice that must be placed in a Box
Content : - The content should answer questions like : What-- Name of event/activity Who -- Name of organizer When-- Date and Time Where-- Venue Target Groups Participants Other Details If Any
last date of submission of names and to whom (if applicable) agenda of the meeting to be mentioned (if applicable) prizes, chief guest, etc. Expression: Expression includes the over all organization (cohesion and Coherence) and relevancy of the content with grammatical accuracy and fluency.
Some important points to be included in the contents OF THE NOTICE
Function/Event/program Notices Date of function/event/program Time of function/event/program Place where it is going to be held Target audience Instructions related to entrance fee/charges
TOURS/CAMPS NOTICE TOURS/CAMPS NOTICE Numbers of days, including commencement date Place of tour/camp Cost/contribution per head Essential things to be carried Whom to contact for further details
Lost/found notices Lost/found notices Article/item lost/found Where it was lost/found Details regarding shape, size and colour Whom to contact When to contact Reward, if any
Format for a notice Format for a notice Address of the Institution NOTICE Date of issue Heading Body of Notice --------------------------------------------------------------------------- --------------------------------------------------------------------------- --------------------------------------------------------------------------- Name of the issuing authority Designation Marking scheme: Format = 1 mark Content = 2 marks Expression = 2 marks
SAMPLE NOTICE SAMPLE NOTICE You are saurabh/sapna gupta, the sports captain of Birla Public School, New Delhi. Draft a notice informing the members of the school football team about a special coaching camp that is being organized in the school premises during summer vacation. Inform the team members of the presence of eminent Indian Footballer during the camp. Write the notice in not more than 50 words.
Birla public school, new Birla public school, new Delhi Delhi NOTICE NOTICE 17th April 2020 Football coaching camp Football coaching camp All members of school football team are hereby informed that a football Coaching camp will be held in school during the summer vacation from 1st May to 30th June between 7 a.m. to 3 p.m. Eminent footballers will conduct the camp. Those students who are interested should meet the undersigned to register their names. DATE : on or before 20th April Time : during recess Place : Sports Room Saurabh/Sapna Sports captain
K.V. XYZ is organizing a special one month free training session for training students in hockey and football after school hours. As the sports captain of the vidyalaya, you have been asked to write a notice informing all interested students to join the session. Write a notice giving all necessary details. (Word Limit : 50 words) You are Narain/Namrata, the cultural secretary of King s Senior Secondary School, Nainital. Write a notice giving the details for participation of students in a cultural program to be organized by your school. (Word Limit :50)
You are Mohan, the Secretary of the Old Boys Association of your school. The Association proposes to celebrate its Silver Jubilee year of the school. Draft a notice to be published in the newspaper inviting suggestion about how to celebrate it (Word Limit : 50) You are Madhav/Madhavi, School Pupil Leader, St. Columbia s Senior Secondary School, of Lucknow. Your school is organizing a tour to Bombay and Goa during the winter vacation. Write a notice giving detailed information to the students. (Word Limit : 50)
Points to remember Points to remember The purpose of notice is to inform The purpose of notice is to inform It should have a heading with date It should have a heading with date It should be brief, precise, and written in simple and It should be brief, precise, and written in simple and unambiguous language. unambiguous language. It should contain all requisite information/details and be adhere It should contain all requisite information/details and be adhere to the word limit. i.e. 50 words to the word limit. i.e. 50 words The name and designation of the issuing authority should be The name and designation of the issuing authority should be mentioned mentioned Use of I and you should be avoided, use third person Use of I and you should be avoided, use third person
