Graduate Division GSR Requirements and Process Overview
Graduate Student Researchers (GSRs) at the University of California, Los Angeles (UCLA) are selected for their academic promise and assist faculty members with scholarly research. They are primarily students receiving training for academic and research careers. GSRs have specific eligibility requirements, limitations on appointment duration and working hours, and are subject to administrative processes for initial appointments and continued reappointments within the university system. Fee remissions are also available to assist GSRs with cost coverage. The administration process involves submission of necessary paperwork and approval from academic and financial managers. GSRs must adhere to university policies and regulations governing their roles and responsibilities.
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What is the requirements according to Graduate Division? GSR 101 (1)Selected for high achievement and promise as creative scholars (2)Assist faculty members with scholarly research (3)May or may not collaborate in the publication of research results as determined by supervising faculty members What Is A GSR? Assist faculty members with scholarly research. As a matter of University policy, academic apprentice personnel are considered primarily as students being professionally trained, and graduate student status takes precedence over University employment. These apprenticeships are intended to provide qualified students with relevant training experience for academic and academic- related careers in teaching and research and to augment limited resources from within the University for graduate student support. GSRs may NOT be assigned teaching, administrative or general assistance duties Step III: One academic year of experience as an RA/GSR or its equivalent Completion of at least two academic years of full-time graduate study at UCLA or comparable institution 3.0 GPA Enrolled in at least 12 units Step V: Two academic year of experience as an RA/GSR or its equivalent Advancement to doctoral candidacy 3.0 GPA Enrolled in at least 12 units What are GSR Fee Remissions? See chart below. The cost will be charged as a direct cost to fund sources. In the event of multiple appointments collectively equal to 25% time or greater (45% time or greater for GSR NRST only), charges will be prorated among the eligible fund distributions. How Long Can They Be Appointed? Hold GSR title for no more than four academic years (12 academic quarters) and, by exception only following advancement to candidacy, no more than 18 quarters. What is the maximum percentage of time - maximum working hours? UC students may not be employed for more than 50 percent of full time during an academic quarter, in any single or combination of University titles, academic and/or staff, including University Extension unless authorized by the Dean of the student s school or college. Percentages are figured on the basis of 100 percent = 40 hours per week. Students can be employed up to 100 percent during quarter breaks and summer. For graduate student researchers, the 20 hours should include the time spent in library, laboratory, and all other research tasks providing assistance to the assigned project. Please contact ATO for further information. Information taken from Graduate Division website.
GSR Admin Process Initial GSR appointments Department administrator submits the following items below and returns to ATO for initial review. 1. Academic Trainee Office Appointment form. 2. CV 3. Statement of objectives- description of the research project and the duties the GSR will be responsible for. 4. GSR/TA/Predoc pre-hire questionnaire. ATO will review packet to confirm paperwork is complete and student meets eligibility requirements. If complete, ATO will send GSR appointment form to fund manager for review and approval. Once appointment form is approved by FM, process position control request in UCPath. ATO will contact student for onboarding session. ATO will meet with student for onboarding then hire student into UCPath. Will send student and administrator GSR new hire summary email once appointment is approved in UCPath. In addition, if student is hired at 25% or above, or if department elects to cover, ATO will process tuition and fees.
GSR Admin Process Continued Reappointment ATO will send out reappointment forms on a quarterly basis. Administrator will submit the following to reappoint GSR: 1. GSR Reappointment form 2. GSR/TA/Predoc pre-hire questionnaire Administrator will submit the following to terminate GSR at the end of appointment: 1. GSR Reappointment form- Mark Do not Reappoint . ATO will review packet and send reappointment form to fund manager for review and approval. ATO will process termination in UCPath. Will send notice to fund manager so that they are aware of termination. ATO will process reappointment in UCPath. In addition, if student is hired at 25% or above, or if department elects to cover fees, ATO will process tuition and fees. ATO will send GSR summary email to GSR, administrator, and fund manager once appointment is active in UCPath.
Graduate Student Researcher Application Process Flow Chart Black line= direction of flow Red line= happens simultaneously Timeline Appointment start date. 3- 4 weeks from start date. 3 weeks from start date. 1 week- start date. 2 weeks from start date. Administrator Reviews summary. Contact ATO with any corrections to appointment. Sends GSR new hire packet to ATO. Send GSR summary email once UCPath approves. If applicable, process tuition and fees. Meet with GSR for onboarding session. If applicable, completes section 2 of I9 tracker. Hire GSR into UCPath. Review packet. Sends GSR appointment form to fund manager for review and approval. Process Position Control request in UCPath. Contact GSR for onboarding session. If applicable, request I9 Tracker. ATO Graduate Student Researcher Log onto UCPath to sign up for Direct Deposit and complete W4. Meet with ATO for onboarding. Submits online trainings and/or I9 documents. Reviews and signs onboarding forms. Confirm date and time for onboarding session, complete online trainings, and/or completes section 1 of I9 Tracker.
GSR Admin Process Initial GSR appointments Review and Determine Eligibility Review questionnaire, appointment form, CV, and statement of objectives. Submit GSR appointment form for fund manager approval. Once approved by FM, process position control request in UCPath. If applicable, create I9 tracker profile. GSR Appointment Process Schedule GSR onboarding session for department policies etc. Process GSR hire in UCPath. Process fees, if applicable. Send GSR summary email once UCPath approves hire. Onboarding
