Fiscal Fundamentals for Administrative Services - Overview and Compliance Requirements

Explore the essential fiscal fundamentals for Administrative Services including regulatory compliance requirements, funding sources overview, and state reporting insights. Learn about accounting principles, auditing standards, oversight practices, and fund types. Stay informed and engaged in achieving financial success. Visit www.hartnell.edu for more information.

• Fiscal Fundamentals
• Administrative Services
• Compliance
• Funding Sources
• Financial Management

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1. Fiscal Fundamentals Graciano Mendoza David Techaira Administrative Services November 3, 2023 GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

2. AGENDA 1) Regulatory and Compliance Requirements 2) Overview of Funding Sources 3) Overview of State Reporting: CCFS Annual 311 Report GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

3. 1. Regulatory and Compliance Requirements GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

4. REGULATORY AND COMPLIANCE REQUIREMENTS Generally Accepted Accounting Principals Governmental Accounting Standards Board (Statements, Interpretations and Technical Bulletins) Generally Accepted Auditing Standards AICPA Practice Bulletins, Issue Papers Federal Accounting Standards Advisory Board Statements, Interpretations, Technical Bulletins and Concept Statements Education Department General Administrative Regulations (EDGAR) State Chancellor s Budget and Accounting Manual GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu (BAM)

5. OVERSIGHT Annual Independent Audit (Contracted District Audit Manual) General Obligation Bond Audit Requirement Citizens Bond Oversight Committee State Audits Federal Audits IRS Audits Accreditation Review GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

6. 2) Overview of Funding Sources GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

7. FUND TYPES General Funds: Primary Operating Fund Special Revenue: Used to account for the proceeds of specific revenue sources whose expenditures are legally restricted. Capital Projects: Used to account for financial resources to be used in acquisition or construction of major capital facilities and other capital outlay projects. Enterprise: Used to Account for an operation when it is intended to operate as a business. Internal Service: Used to account for the financing of goods or services provided by one department or organizational unit to other units on a cost-reimbursement basis. Trust & Agency: Used to account for assets held by the district in a trustee or agency capacity. GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

8. GENERAL FUND Fund 11 Unrestricted Fund 12 & 13 Restricted GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

9. SPECIAL REVENUE Fund 31 Bookstore Fund 33 Child Development GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

10. CAPITAL PROJECTS FUND 41 Capital Outlay Fund 44 Facilities Development Fund 46 Bond Measure T GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

11. ENTERPRISE Fund 52 The Grille Fund 55 Starbucks Fund 46 Contract Services GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

12. INTERNAL SERVICES Fund 61 Self Insured Fund 62 Retiree Health Benefits Fund 63 PARS-Fiduciary Trust Fund GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

13. TRUST and AGENCY Fund 71 Associated Students Fund 72 Student Representation Fee Trust Fund 74 Student Financial Aid Fund Fund 75 Scholarships, Loan & Trust Fund 79 Intercollegiate Athletics GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

14. FY 2023-24 TOTAL EXPENSE BUDGETS SHOWN by FUND (in millions) GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu

15. FY 2023 FY 2023- -24 Total Expense Total Expense Budget Shown Budget Shown as Percent of as Percent of Total Expenses Total Expenses for All Funds for All Funds 24

16. 3) Overview of State Reporting: CCFS Annual 311 Report GROWING LEADERS Opportunity. Engagement. Achievement. www.hartnell.edu