Financial Management Tips for Fund Availability Recording and Expenditure Management
Learn how to effectively manage fund availability, recording, expenditure checks, and imprest regulations in financial management. Discover insights on maintaining sanction registers, reconciliation of funds, and handling out-of-pocket expenditures for urgent needs.
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Financial Management Tips Fund availability Recording Register/sanction register Expenditure Check Imprest regulation checks
Fund availability Recording Register Fund availability Recording Register S. NO. Fund details Receipt Expenditure Balance Signature with date of dealing Asstt. Signature of Sanctioning authority 1 CNC Allocation/ Infrastructure received vide letter No. .. 5,00,000/- - 5,00,000/- 2 Purchase of Stationary 5,00,000/- 20,000/- 4,80,000/- 3 4,80,000/- 4 5 6 7 Second Allotment of CNC received vide letter No .. Balance
Sanction Register Sanction Register S. NO. Fund details Receipt Expenditure Balance Signature with date of dealing Asstt. Signature of Sanctioning/ Controlling authority 1 Infrastructure fund Allocation received vide letter No .. 5,00,000/- - 5,00,000/- 2 Purchase of Stationary 5,00,000/- 20,000/- 4,80,000/- 3 4,80,000/- 4 5 6 Second Allotment of CNC received vide letter No .. Balance + Reconciliation of funds to be carried out, accordingly page may be modified.
Sanction Register Sanction Register S. NO. Fund details Receipt Expenditure Balance Signature with date of dealing Asstt. Signature of Sanctioning authority 1 CNC Allocation received vide letter No .. 5,00,000/- - 5,00,000/- 2 Purchase of Stationary 5,00,000/- 20,000/- 4,80,000/- 3 4,80,000/- 4 5 6 7 Second Allotment of CNC received vide letter No .. Balance + Reconciliation of funds to be carried out, accordingly page may be modified.
Fund availability 1 Page No./S. No.______________________ 2 Balance availability :__________________ 3 Present expenditure : ________________ 4 Balance : ____________________ Signature
Expenditure Check Register Expenditure Check Register TA/Honorarium payments. Stipend/Fellowship payments. Minor Repair of equipment's. Telephone Bills. etc.
Out of Pocket Expenditure Out of Pocket Expenditure Any urgent requirement /purchase can be made by purchasing from own money. First step Get the sanction Make the purchase Make the bill entries and submit for payment.
Imprest Imprest Expenditure Regulation Expenditure Regulation Imprest has been provided to meet emergency expenditure. If you feel, you may not be able to use imprest funds for long, better to deposit in University accounts voluntarily under intimation. Same will be issued later on as per your need. Check and Balance to be applied in expenditure of imprest. No purchase prior to issue date of cheque.
Checks to be applied Before submitting the Checks to be applied Before submitting the File for payment File for payment Approval of payment, along with sanction order. Check and Recheck the figures and total. Certification ..if any required ? File pages and green sheets in good shape if required open part file.
