Facilities and Campus Services Engineering
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November 30, 2022
Facilities
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Services
Engineering and
Project Management
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Andrew Magré
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Erich Reichard
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Ron Flynn, Chris McLaughlin,
Kathy MacCheyne
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Danielle Cox
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PAR Revision Initiative
Leadership Council Update
November 2022
PAR Revision Initiative - Timeline and Process
Discovery Phase
May - Jun
Working Group & Stakeholders
Jun - Jul
Confirm Approach
Aug
FPAR Document Design
Aug - Oct
FPAR Guidance Document
Oct - Nov
Build eBuilder Process
Oct – Nov
Confirmations with Stakeholders
Nov
PMPD, FDR & COG Updates
Dec
eBuilder Testing Complete
Dec 23
rd
Implementation, Training & Pilot
Jan
Report to CF&PC
Jan 11
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FPAR Go Live for CF&PC
Feb 1
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Evaluate Implementation
Feb - Jun
2023
Nov 2022
PAR Revision Initiative - Report to Sponsors
5
•
Reimagine and reengineer the PAR, and PAR process
from the ground up
•
Reflect current business needs
•
Leverage and acknowledge expertise of staff subject
matter experts
•
Design for decision-making, analysis, and reporting
Vision and Goals of Initiative
•
Substantiates the expectations and limitations for a
financial
authorization
, at the thresholds and approvers as determined by
Policy 4.2, Transaction Authority and Payment Approval
•
Communicates to transactional authorities
the scope, schedule,
financial commitment and impact considerations for a facilities–
related capital project executed by Cornell staff and/or external
parties
•
Serves as the
data of record
for capital accounting activities,
consistent with Policy 3.9, Capital Assets
The PAR is not intended, nor to be used, as a substitute for advocates and
project managers to communicate with each other and with stakeholders.
Re-Affirmed: Purpose and Need of PARs
•
Keep what is valuable and working
•
Keep what is valuable and working
•
Revise what is valuable but not working
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Revisit and consider removing what appears not-valuable
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Add what is valuable but currently missing
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Leverage System Capabilities:
Pull data from other
modules and data fields rather than data re-entry
Process and Approach to Re-design
Draft PAR Mockup
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Grid with key
information
PAR History
Sources & Uses Table
FPAR Page 1
FPAR Page 2
•
Request
description
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Purpose & need
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Simplified
schedule
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Scope of work
•
Variance
explanation
PAR History
Sources & Uses Table
FPAR Page 1
FPAR Page 2
Draft PAR Mockup
•
Leadership & committee
direction (documented)
PAR Revision Initiative - Timeline and Process
Discovery Phase
May - Jun
Working Group & Stakeholders
Jun - Jul
Confirm Approach
Aug
FPAR Document Design
Aug - Oct
FPAR Guidance Document
Oct - Nov
Build eBuilder Process
Oct – Nov
Confirmations with Stakeholders
Nov
PMPD, FDR & COG Updates
Dec
eBuilder Testing Complete
Dec 23
rd
Implementation, Training & Pilot
Jan
Report to CF&PC
Jan 11
th
FPAR Go Live for CF&PC
Feb 1
st
Evaluate Implementation
Feb - Jun
2023
Nov 2022
PAR Revision Initiative - Report to Sponsors
11
7/18/22
PAR Revision Initiative
12
Questions
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The Project Management Professional Development Series on November 30, 2022, focuses on initiatives such as PAR Revision, Lighting Controls, and Fire Protection Systems. The vision is to reimagine and reengineer the PAR process, reflecting current business needs and leveraging staff expertise for decision-making and analysis. Reaffirmed purposes and needs of PARs include financial authorizations, communication among stakeholders, and capital project record-keeping.
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Presentation Transcript
Project Management Professional Development Series November 30, 2022 Facilities and Campus Services Engineering and Project Management
TodaysAgenda PAR Revision Initiative Andrew Magr Lighting Controls Standard Update Erich Reichard Fire Protection Systems Acceptance Requirements for Projects Ron Flynn, Chris McLaughlin, Kathy MacCheyne Project Sunlight Training Danielle Cox
PAR Revision Initiative Leadership Council Update November 2022
PAR Revision Initiative - Timeline and Process Discovery Phase Working Group & Stakeholders Confirm Approach FPAR Document Design FPAR Guidance Document Build eBuilder Process Confirmations with Stakeholders PMPD, FDR & COG Updates eBuilder Testing Complete Implementation, Training & Pilot Report to CF&PC FPAR Go Live for CF&PC Evaluate Implementation May - Jun Jun - Jul Aug Aug - Oct Oct - Nov Oct Nov Nov Dec Dec 23rd Jan Jan 11th Feb 1st Feb - Jun Nov 2022 PAR Revision Initiative - Report to Sponsors 5
Vision and Goals of Initiative Reimagine and reengineer the PAR, and PAR process from the ground up Reflect current business needs Leverage and acknowledge expertise of staff subject matter experts Design for decision-making, analysis, and reporting
Re-Affirmed: Purpose and Need of PARs Substantiates the expectations and limitations for a financial authorization, at the thresholds and approvers as determined by Policy 4.2, Transaction Authority and Payment Approval Communicates to transactional authorities the scope, schedule, financial commitment and impact considerations for a facilities related capital project executed by Cornell staff and/or external parties Serves as the data of record for capital accounting activities, consistent with Policy 3.9, Capital Assets The PAR is not intended, nor to be used, as a substitute for advocates and project managers to communicate with each other and with stakeholders.
Process and Approach to Re-design Keep what is valuable and working Keep what is valuable and working Revise what is valuable but not working Revisit and consider removing what appears not-valuable Add what is valuable but currently missing Leverage System Capabilities: Pull data from other modules and data fields rather than data re-entry
Draft PAR Mockup Grid with key information Request description FPAR Page 1 FPAR Page 2 Variance explanation Purpose & need Scope of work Simplified schedule Sources & Uses Table PAR History
Draft PAR Mockup Institutional context and direction FPAR Page 1 FPAR Page 2 Authorizations Leadership & committee direction (documented) Sources & Uses Table PAR History
PAR Revision Initiative - Timeline and Process Discovery Phase Working Group & Stakeholders Confirm Approach FPAR Document Design FPAR Guidance Document Build eBuilder Process Confirmations with Stakeholders PMPD, FDR & COG Updates eBuilder Testing Complete Implementation, Training & Pilot Report to CF&PC FPAR Go Live for CF&PC Evaluate Implementation May - Jun Jun - Jul Aug Aug - Oct Oct - Nov Oct Nov Nov Dec Dec 23rd Jan Jan 11th Feb 1st Feb - Jun Nov 2022 PAR Revision Initiative - Report to Sponsors 11
Questions 7/18/22 PAR Revision Initiative 12
Fire Protection Systems Acceptance Requirements for Projects
