Extended School Year Services Application Process and Requirement Details

Learn about the Extended School Year (ESY) services application process, required forms, important deadlines for decision-making by the IEP Committee, and the Non-Participation Assurance Form. The application packets will be available in March 2015, and districts must submit all necessary forms including the Cover Page, Budget Summary, ESY Private Placement, and more. The IEP Committee can begin making ESY decisions no earlier than January 15th of each year and should complete them by April 15th. The Non-Participation Assurance Form must be signed and submitted by the due date. Check for detailed instructions and guidelines for the ESY services application process.

• ESY services
• Application process
• IEP Committee
• Non-Participation Assurance
• Special education

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1. Data and Fiscal Management Monthly Webinar January 6, 2015

2. OFFICE OF SPECIAL EDUCATION EXTENDED SCHOOL YEAR SERVICES (ESY)

3. EXTENDED SCHOOL YEAR SERVICES APPLICATION

4. Extended School Year Extended School Year (ESY) Means special education and related services that Are provided to a child with a disability Beyond the normal school year of the public agency; In accordance with the child s IEP; and At no cost to the parents of the child 9/30/2024 4

5. EXTENDED SCHOOL YEAR The Individualized Education Program (IEP) Committee may begin making ESY decisions no earlier than January 15th of each year. ESY decisions should be completed by April 15th of each year. 9/30/2024 5

6. APPLICATION PROCESS Packets will be available March 2015 Districts must submit all of the required forms Cover Page or Non-Participation Assurance Form Projected Budget Summary Projected Budget Narrative ESY Private Placement ESY Roll ESY Service Provider Listing 9/30/2024 6

7. Non-Participation Form - Q-1 Non-Participation Assurance Form Signed in blue ink (good practice to assure original copies) and submitted by the due date Must be on file in the Office of Special Education 9/30/2024 7

8. NONPARTICIPATION ASSURANCE FORM School Year 2014-2015 School District: __________________________ As Superintendent of this district, I certify by my signature that there are no students eligible for Extended School Year Services based on IEP committee decisions. Documentation is on file supporting the decision that ESY services are not necessary. District Code: _____________ Superintendent s Signature (Blue Ink) Date Mail to: Mississippi Department of Education Office of Special Education P. O. Box 771, Suite 301 Jackson, MS 39205-0771 Attn: Division of Program Management DUE DATE: April 30, 2015 9/30/2024 8

9. Cover Page - O-1 Cover Page Signed in blue ink (good practice to assure original copies) and submitted by due date Number of students served by disability category should equal the R-4 ESY Roll Indicate the beginning and ending dates for the district s ESY program Indicate the beginning and ending times Estimated overall totals should match the R-1 9/30/2024 9

10. COVER PAGE EXTENDED SCHOOL YEAR APPLICATION SUMMER 2015 (SY2014-2015) B. STUDENT INFORMATION Disability Category Number Served Disability Category Number Served Autism (AU) Deaf/Blind (D/B) Developmentally Delayed (DD) Emotional Disability (EmD) Hearing Impairment (HI) Intellectual Disability (ID) [EMR,TMR,S/P] Language/Speech Impairment (S/L) Multiple Disabilities (MD) Orthopedic Impairment (OI) Other Health Impairment (OHI) Specific Learning Disability (SLD) Traumatic Brain Injury (TBI) Visually Impaired (VI) TOTAL C. Time Session Starts ____________________ Time Session Ends ________________ D. ASSURANCES As Superintendent of this district, I certify by my signature that: 1. This estimated budget for the ESY has been computed in accordance with Mississippi Department of Education regulations and guidelines. 2. All students with disabilities receiving an ESY meet criteria established in accordance with regulations and documentation is on file to support the decisions by the IEP Committee(s). 3. The specific skills to be maintained are clearly identified on the student's IEP, as requiring the provision of an ESY. 4. No expenditure(s) which would have been incurred if there were no ESY is (are) included in this budget. Documentation to support expenditures will be maintained on file for audit inspection. Superintendent s Signature (Blue Ink) E. ESTIMATED OVERALL COSTS: Beginning Date for ESY ________________ Ending Date for ESY ________________ Date APPROVAL: Salaries $ Travel $ MDE Staff Consultant Date Contractual services $ Director, Division of Program Management Date Materials/Supplies/ Commodities Private Placement $ Office Director, Fiscal Management Date $ PROJECTED APPROVAL AMOUNT: Other $ $_____________________________ Total 9/30/2024 10

11. ESY PROJECTED BUDGET SUMMARY Projected Budget Summary Totals listed must match the amounts listed on the Cover Page (O-1) Totals listed must match the respective budget pages Only list the total amounts Include district name on all forms 9/30/2024 11

12. R-1 ESY PROJECTED BUDGET SUMMARY SUMMER 2015 (SY2014-2015) DISTRICT NAME: ____________________________________________ Expenditures Expenditures must be thoroughly explained in the Budget Narrative. Amount Salaries, Wages, Fees and/or Fringes: $ Travel: $ Contractual Services: $ Materials/Supplies/Commodities: $ Private Placement: $ Other: (Utilities) $ Total Projected Budget: $ 9/30/2024 12

13. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Salaries/Fringes List all district personnel providing/participating in ESY in alphabetical order District personnel listed here are also found on the Service Provider Listing (R-5) Certified district personnel listed are also found on the ESY Roll (R-4) Names used should match the license being provided Only list the total amount Do not show fringes amount and salary amount; only need one figure Total amount matches the Cover Page (O-1) and the Projected Budget Summary Page (R-1) 9/30/2024 13

14. R-2A ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Describe the budget items for each category. Documentation should be on file in the district to justify the necessity and reasonableness of each item. These pages may be reproduced as needed. Salaries/Fringes Use the section below to provide a description of the planned use of funds for salaries, wages, and/or fringe benefits. Certified Personnel listed here are also listed on the R-4. All Personnel listed here are listed on the R-5. Name of Personnel Position Amount Requested 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Total for Salaries, Wages, Fees and/or Fringes: $ 9/30/2024 14

15. R-2A ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Describe the budget items for each category. Documentation should be on file in the district to justify the necessity and reasonableness of each item. These pages may be reproduced as needed. Salaries/Fringes Use the section below to provide a description of the planned use of funds for salaries, wages, and/or fringe benefits. Certified Personnel listed here are also listed on the R-4. All Personnel listed here are listed on the R-5. Personnel are to be listed in alphabetical order. Name of Personnel Position Amount Requested 1. Sarah Johnson Teacher $3,046.63 1. Betty Lyle Teacher Assistant $1,001.53 1. John Smith Bus Driver $ 683.00 1. 1. 1. 1. 1. 1. 1. 1. 1. 1. $4,731.16 Total Salaries/w fringes 9/30/2024 15

16. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Travel/Transportation Indicate travel costs for itinerant teachers Indicate travel costs for parents of students in ESY Indicate transportation cost of district buses DO NOT include transportation cost of students in private placement being transported by the facility Do include the transportation cost of students in private placement being transported by district buses Total amount matches the Cover Page (O-1) and the Projected Budget Summary Page (R-1) 9/30/2024 16

17. R-2B ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) TRAVEL/TRANSPORTATION Use the section below to provide a detailed description of the planned use of funds for travel/transportation. Private Placement Costs should not be included. Private Placement Costs should be included on the R-3. Travel: # Students Served: Amount Requested: Transportation: Total for Travel: $ 9/30/2024 17

18. R-2B ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) TRAVEL/TRANSPORTATION Use the section below to provide a detailed description of the planned use of funds for travel or transportation. Private Placement Cost should not be included. Private Placement Cost should be included on the R-3. Travel: # Students Served: Amount Requested: 1 $ 32.75 Example: Mileage for Sarah Johnson to provide homebound services to Steve Jackson. Example Transportation: 10 $ 3,794.00 2 346.00 Example: District School Bus Private Carrier Total for Travel: $ 4,172.75 9/30/2024 18

19. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Contractual Services Indicate the cost of contractual service personnel to include travel costs List the names of Contractual Personnel Contractual Personnel listed here should also be listed on the ESY Roll (R-4) and the Service Provider Listing (R-5) Total amount matches the Cover Page (O-1) and Projected Budget Summary Page (R-1) 9/30/2024 19

20. R-2C ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) CONTRACTUAL SERVICES Use the section below to provide a detailed description for the planned use of funds for contractual services to include travel cost. Personnel listed here are also listed on the R-4 and R-5. Contractual Personnel Service Provided Number of Hours Rate Number of Students Served Amount Requested 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Total for Contractual Services: $ 9/30/2024 20

21. R-2C ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) CONTRACTUAL SERVICES Use the section below to provide a detailed description for the planned use of funds for contractual services to include travel cost. Personnel listed are also listed on the R-4 and R-5. Contractual Personnel Service Provided Number of Hours Rate Number of Students Served Amount Requested 1. Mary Allen Speech 15 $25.00 5 $375.00 2. Central Hospital PT 16 $75.00 10 $1,200.00 3. Central Hospital OT 10 $75.00 5 $750.00 4. 5. 6. Example 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Total for Contractual Services: $2,325.00 9/30/2024 21

22. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Materials/Supplies/Commodities Provide an itemized listing of the items to be purchased Indicate the quantity, unit cost and extended price Equipment is not an allowable purchase Total matches the Cover Page (O-1) and the Projected Budget Summary Page (R-1) 9/30/2024 22

23. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Materials/Supplies/Commodities Use the section below to provide a detailed description of the planned use of funds for the purchase of materials/supplies/commodities. Item Quantity 1. Unit Cost Amount Requested 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Total for Materials/Supplies/Commodities: $ 9/30/2024 23

24. ESY R-2D PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Materials/Supplies/Commodities Use the section below to provide a detailed description of the planned use of funds for the purchase of materials/supplies/commodities. Item Quantity Unit Cost Amount Requested $10.00 1. Potato chips 1 case $10.00 per case 2. Cookies 1 case $13.00 per case $13.00 3. Apples 1 case $40.00 per case $40.00 4. Disposable Diapers 5. Pens 4 boxes $23.99 per box $95.96 10 boxes $2.00 per box $20.00 6. Copier Paper 1 case $59.99 per case $59.99 7. 8. 9. Example 10. 11. 12. 13. 14. 15. 16. 17 18. Total for Materials/Supplies/Commodities: $ 238.95 9/30/2024 24

25. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) (Other) Provide a clear description of what other is Total matches the Cover Page (O-1) and the Projected Budget Summary Page (R-1) 9/30/2024 25

26. ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Other Use the section below to provide a description of the planned use of funds for other expenses incurred for Extended School Year. Other expenses should be clearly stated. Other: Amount Requested: Total for Other: $ 9/30/2024 26

27. R-2E ESY PROJECTED BUDGET NARRATIVE SUMMER 2015 (SY2014-2015) Other Use the section below to provide a description of the planned use of funds for other expenses incurred for Extended School Year. Other expenses should be clearly stated. Other: Amount Requested: Example: Electricity for 3 classrooms at Central Elementaryfor 15 days $ 1,308.00 Example Total for Other: $ 1,308.00 9/30/2024 27

28. PRIVATE PLACEMENT ESY Private Placement Initial Placement of Students School District Letter of Justification ESY page of the IEP with signatures Determination of Eligibility Department of Human Services Letter of Justification ESY page of the IEP with signatures Current Court Order Determination of Eligibility 9/30/2024 28

29. PRIVATE PLACEMENT ESY Private Placement Students placed after program begins School District Letter of Justification ESY page of the IEP with signatures Determination of Eligibility Department of Human Services Letter of Justification ESY page of the IEP with signatures Current Court Order Determination of Eligibility 9/30/2024 29

30. PRIVATE PLACEMENT ESY Private Placement (R-3) Daily rate used for calculation is $168.00 Transportation cost for private facilities is 82.00 unless you negotiated a lower rate Students listed here are also found on the ESY Roll (R-4) Students listed here must have an approved Educable Child application on file with a current eligibility ruling and a current IEP Transportation Cost for students in private placement is listed here and NOT on the Projected Budget Narrative for Travel/Transportation (R-2B) unless they are being transported by district buses 9/30/2024 30

31. ESY PRIVATE PLACEMENT SUMMER 2015 (SY2014-2015) EDUCATIONAL Name of Facility Disability MSIS # IEP Beginning Date of Services Ending Date of Services # Days Served Daily Rate Amount MDE USE Alphabetical order: Approval Date Student Name 1 2 3 4 5 6 7 8 RESIDENTIAL Name of Facility Disability MSIS # IEP Beginning Date of Services Ending Date of Services # Days Served Daily Rate Amount MDE USE Alphabetical order: Approval Date Student Name 1 2 3 4 5 6 7 8 R-3 9/30/2024 31

32. ESY PRIVATE PLACEMENT SUMMER 2015 (SY2014-2015) TRANSPORTATION Continued Student Name Date(s) of Facility Closure Date(s) of Therapy Participation Mode(s) of Transportation Cost(s) MDE USE **Only Amounts Included for Private Placement Total** 1. 2 3 4 5 6 7 8 MDE USE ONLY Transportation Total: Educational Total: Residential Total: Overall Total: Extended School Year Consultant Date Director, Division of Program Management Date 9/30/2024 32

33. EXTENDED SCHOOL YEAR ROLL ESY Roll (R-4) All columns must be completed All students have a teacher s name and/or a service provider s name All personnel (teachers/service providers) can be found on the Service Provider Listing (R-5) All district personnel listed can be found on the Projected Budget Narrative (R-2A) All service providers can be found on the Projected Budget Narrative (R-2C) Justification for placement must match the IEP page 9/30/2024 33

34. R-4 ESY STUDENT ROLL SUMMER 2015 (SY2014-2015) List all students served in ESY (including those students in private placement). Complete form R-3 for students served through private placement. JUSTIFI- CATION TRANSPOR- TATION AIDE RELATED SERVICES TOTAL DAYS TOTAL HRS DISABILITY NAME OF STUDENT MSIS ID NUMBER LOCATION OF SERVICES TEACHER PROVIDER SERVED SERVED AGE Y N C/S R/R E/S BUS P/C 1 2 3 4 5 TOTAL NUMBER OF STUDENTS SERVED 9/30/2024 34

35. R-4 ESY STUDENT ROLL SUMMER 2015 (SY2014-2015) List all students served in ESY (including those students in private placement - R-3). TRANSPOR- TATION JUSTIFI- CATION TOTAL DAYS AIDE RELATED SERVICES TOTAL HRS DISABILITY SERVED SERVED MSIS ID NUMBER LOCATION OF SERVICES TEACHER PROVIDER NAME OF STUDENT AGE C/S R/R E/S Y N BUS P/C 1 Steve Jackson 0000001 9 MR 15 45 X Homebound Sarah Johnson OT Jayson Smith . PT Courtney Shaifer L/S Mary Allen 2 Aubree Hicks 7 15 45 X Central Elem Tammy Jones X OT Jayson Smith X 0000002 AU Example 3 4 5 TOTAL NUMBER OF STUDENTS SERVED 9/30/2024 35

36. Individualized Education Program Page ESY Individualized Education Program Page Required committee members are listed along with their roles Annual goals or Short Term Instructional Objectives are listed to include goals for all related services being provided Date of meeting is listed Criterion used matches the criterion on the ESY Roll (R-4) 9/30/2024 36

37. R-4A EXTENDED SCHOOL YEAR SERVICES Summer Session: Student s Name: Documentation of ESY Decision Critical Point of Instruction 1 Criterion used in determining eligibility: Regression-Recoupment Extenuating Circumstances MEETS criteria for ESY services DOES NOT MEET the criteria for ESY services (Documentation indicating how the decision was made must be included in the student s file.) Comments: Annual Goals or Benchmarks/Short-Term Instructional Objective(s) Critical Point of Instruction 2 T.A. * Method(s) Physical Location of Services Report of Progress (Codes or key phrases may be used) STIOs are only required for students who are Significantly Cognitively Disabled (SCD). (Per IDEA 04) EXPLANATION OF CODING SYSTEM Method(s) of Measurement Report of Progress 4. Progress made; Annual Goal or Objective not yet met 5. Annual Goal or Objective met 1. Written Observation 2. Written Performance 5. Time Sample 6. Demonstration/Performance 1. Not applicable during this grading period 2. No progress made 3. Little progress made 3. Oral Performance 4. Criterion-Referenced Test 7. Other (Specify) _____________ 6. Annual Goal or Objective maintained * * Committee Members Present _____________ Special Education Teacher Types of Services: # of # of days Amount of time per day Beginning/Ending Dates Names and positions of excused IEP Team Members (Documentation must be included in the student s file.): Name: Weeks Name: Name: _____________ Agency Representative _____________ Parent(s) Guardian Transportation Educational Services Name: Name: Student (if applicable) Other ____________ ____________ RelatedServices OT Name: Other Name: Other ____________ IEP meeting conducted via alternate means of technology: Video Conferencing Conference Call Other (Specify) The Report of Student Progress will be given to parents/guardians every _ __ weeks or_____ at the end of the student s ESY. W - 6 Date of Meeting: Date copy is given to the parent/guardian: _______________________________________________ * Check if goal/objective is a transition activity. (Student age 16 20) ** Does not require signatures; this section is utilized only to document individuals present at the meeting. 9/30/2024 37

38. R-4A EXTENDED SCHOOL YEAR SERVICES Student s Name:Aubree Hicks Summer Session: 2015 Documentation of ESY Decision Criterion used in determining eligibility: Regression-Recoupment Critical Point of Instruction 1 Extenuating Circumstances MEETS criteria for ESY services Critical Point of Instruction 2 DOES NOT MEET the criteria for ESY services (Documentation indicating how the decision was made must be included in the student s file.) Comments: Annual Goals or Benchmarks/Short-Term Instructional Objective(s) T.A. * Method(s) Physical Location of Services Report of Progress (Codes or key phrases may be used) STIOs are only required for students who are Significantly Cognitively Disabled (SCD). (Per IDEA 04) Maintain skill of sight word vocabulary at present level of 23 of 24 words 2,3,6 Central Elem Complete all self-help non-feeding activities 6 Central hospital EXPLANATION OF CODING SYSTEM Method(s) of Measurement Report of Progress 1. Written Observation 5. Time Sample 1. Not applicable during this grading period 4. Progress made; Annual Goal or Objective not yet met 2. Written Performance 6. Demonstration/Performance 2. No progress made Example 5. Annual Goal or Objective met 3. Little progress made 3. Oral Performance 7. Other (Specify) _____________ 6. Annual Goal or Objective maintained 4. Criterion-Referenced Test * * Committee Members Present Alma Helps Types of Services: # of # of days Amount of time per day Beginning/Ending Dates Names and positions of excused IEP Team Members (Documentation must be included in the student s file.): Name: Special Education Teacher Weeks Name: Beth Can Regular Education Teacher Transportation Name: George Assist Agency Representative Educational Services 9 4 30 6/2/15-7/31/15 Name: Sally Doe Parent(s)/Guardian RelatedServices OT 3 2 1 6/2/15-6/19//15 Name: Student (if applicable) Name: Name: Name: _______________ _______________ _______________ Other Other Other IEP meeting conducted via alternate means of technology: Video Conferencing Conference Call Other (Specify) The Report of Student Progress will be given to parents/guardians every _4__ weeks or_____ at the end of the student s ESY. _______________________________________________ Date of Meeting: 3/29/15 Date copy is given to the parent/guardian: 3/29/15 W - 6 9/30/2024 38

39. SERVICE PROVIDER LISTING Projected Service Provider Listing (R-5) All personnel are listed Personnel on the Projected Budget Narrative (R-2A) Personnel on the Projected Budget Narrative (R-2C) Personnel on the ESY Roll (R-4) Valid license numbers are listed and copies of licenses are submitted to include private school/facility personnel 9/30/2024 39

40. ESY R-5 PROJECTED SERVICE PROVIDER LISTING SUMMER 2015 (SY2014-2015) (Personnel listed on R-2A, R-2C, and R-4 are also listed here) SERVICE PROVIDER NAME POSITION LICENSE # # STUDENTS TOTAL HRS 9/30/2024 40

41. ESY R-5 PROJECTED SERVICE PROVIDER LISTING SUMMER 2015 (SY2014-2015) (Personnel listed on R-2A, R-2C, and R-4 are also listed here) SERVICE PROVIDER NAME POSITION LICENSE # # STUDENTS TOTAL HRS Mary Allen Speech Path. 0001234 6 25 JaysonSmith Occupational Therapist OT1235 1 8 Courtney Shaifer Physical Therapist PT 5312 6 10 Sarah Johnson Teacher 112568 10 25 Betty Lyle Teacher Assistant NA 1 8 Joan Smith Bus Driver NA 25 50 Example 9/30/2024 41

42. REIMBURSEMENT Request for Reimbursement Completed and signed in blue ink (good practice to assure original copies) ESY Private Placement Reimbursement form is attached Reason(s) for Exiting ESY program are given Students names should be consistent Transportation cost and transportation rate are provided Educational costs are provided Total number of days are provided 9/30/2024 42

43. R-6 REQUEST FOR REIMBURSEMENT EXTENDED SCHOOL YEAR SUMMER 2015 (SY2014-2015) DISTRICT NAME: ______________________________ DISTRICT CODE: _____________________ ACTUAL ESY EXPENDITURES Salaries $ Travel $ Contractual services $ Materials/Supplies/Commodities $ Private Placement $ Other $ Total $ B.STUDENT INFORMATION Disability Category Autism (AU) Deaf/Blind (D/B) Developmentally Delayed (DD) Emotional Disability (EmD) Hearing Impairment (HI) Intellectual Disability (ID) [EMS,TMR,S/P] Language/Speech Impairment (S/L) Number Served Disability Category Number Served Multiple Disabilities (MD) Orthopedic Impairment (OI) Other Health Impairment (OHI) Specific Learning Disability (SLD) Traumatic Brain Injury (TBI) Visually Impaired (VI) TOTAL As Superintendent of this district, I certify by my signature below and that to the best of my knowledge: This application for reimbursement represents the actual cost of operating ESY for the 2014 summer session. Sufficient documentation is available for audit inspection. The students with disabilities served met the ESY criteria established in accordance with the Mississippi Department of Education regulations and the educational services provided are specified in each student s Individualized Education Program. No expenditure(s) which would have been incurred if there had not been ESY is (are) included for reimbursement. Documentation to support expenditures is on file for audit inspection. 1. 2. 3. SUPERINTENDENT S SIGNATURE (Blue Ink) DATE Mail to: Mississippi Department of Education Office of Special Education Post Office Box 771 Jackson, MS 39205-0771 DUE DATE: September 30, 2015 9/30/2024 43

44. R-6A ESY PRIVATE PLACEMENT REIMBURSEMENT FORM SUMMER 2015 (SY2014-2015) Alphabetical order: Student Name Last name, First name Beginning Date of ESY Services Ending Date of ESY Services Exit Reason Transportation Rate Transportation Cost Number of Days Served Educational Cost Total Amount MDE USE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Total Page ______ of ______ Revised 12/2014 9/30/2024 44

45. TOP ISSUES Teachers names do not match licenses Licenses expire before program begins or ends Licenses are not provided or License numbers are incorrect Students and teachers names are not consistent Names of service providers are not provided ESY Private Placement Sheet not included with Reimbursement Additional information requested not included Supervisor s license not included for OTAs/PTAs/BCaBA/RBT Teachers are not properly endorsed or certified 9/30/2024 45

46. POINTS TO REMEMBER Request for Reimbursement is due September 30, 2015 Request for Reimbursement received on or before September 30th will be processed for 50% disbursement Final Request for Reimbursement is due December 15, 2015 The remaining 50% and Request for Reimbursement received after September 30th will be processed for payment in March and May of 2016 9/30/2024 46

47. TIMELINES

48. TIMELINES January 2015 3rd Period Educable Child Student Applications January 9 Determination of ESY may begin January 15 Personnel Snapshot Amendment January 30 February 2015 3rd Pay Period Educable Child Reimbursement February 3 Positive Behavior Specialist (PBS) Reimbursement February 12 Educational Interpreter (EI) Reimbursement February 12 9/30/2024 48

49. TIMELINES March 2015 Extended School Year Applications posted March TBA 4th Period Educable Child Student Applications March 6 Final Draw for PBS and EI March 31 April 2015 4th Period Educable Child Reimbursement April 2 Determination of ESY ends April 15 9/30/2024 49

50. TIMELINES April 2015 Justification for Maintenance of Effort April TBA Child Find Report April 30 Extended School Year Applications April 30 9/30/2024 50

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