Exact Identifier Matching Workflow for PAPR Database Management

Management system, PAPR, supports serials collections by ensuring accurate metadata and holdings information. The workflow involves adding serial holdings by matching primary identifiers like ISSN or OCLC#. The process includes validation, search, retrieval, and ensuring data integrity through unmediated collection comparison tools.

• Database Management
• Serials Collections
• Metadata
• Workflow
• Holdings

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1. PAPR Matching Algorithm PAN, June 24, 2022 Amy Wood (she/hers) Head of Metadata & Discovery Enhancement awood@crl.edu

2. Print Archives Preservation Registry (PAPR) System that supports management of serials collections Free and available to all users Metadata documenting serial holdings Terms of commitment Facility and environmental conditions Information about aggregate of commitments Trusted digital archives holdings for decision support Unmediated collection comparison tool

3. Exact Identifier Match Goal/What: Add serial holdings to the PAPR database by associating them with the correct bibliographic entry/record How: Makes an exact match on identifier Primary identifier - ISSN Absent an ISSN - OCLC# Why: End of lifecycle; vetting and validating complete; libraries have identified this as their best record

4. Exact Identifier Match Workflow ONLY ISSN V a l i d a t i o n Holdings added Patron searches PAPR & retrieves all holdings associated with this title ISSN in All Titles table Associated with All Titles record for that ISSN Holdings loaded Eliminate the record from load CRL reports to contributor ISSN absent from All Titles table Record sent through additional process to result in seeding PAPR All Titles table AND preserving the integrity of the original data CRL deploys OCLC API; applies limits to identify best record

5. Exact Identifier Match Workflow ONLY ISSN Holdings added Patron searches PAPR & retrieves all holdings associated with this title ISSN in All Titles table Associated with All Titles record for that ISSN Holdings loaded Eliminate the record from load CRL reports to contributor ISSN absent CRL deploys OCLC API; applies limits to identify best record Record sent through additional process to result in seeding PAPR All Titles table AND preserving the integrity of the original data

6. Exact Identifier Match Workflow OCLC# N o r m a l i z a t i o n V a l i d a t i o n Holdings added Patron searches PAPR & retrieves all holdings associated with this title OCLC# in All Titles table Associated with All Titles record for that OCLC# Holdings loaded OCLC API deployed to find matching bibliographic record OCLC# absent

7. Issues to Consider Collaborative cataloging Bibliographic records evolve Workflows to contribute to shared bibliographic store create redundancy (temporary & permanent) Problems with the data / Data integrity Contact ISSN center to report problem Occaisionally fix WorldCat record Provide libraries with validation reports

8. Thank You! PAPR http://papr.crl.edu/ Amy Wood awood@crl.edu Collection Comparison Tool http://papr.crl.edu/tools/compare Center for Research Libraries www.crl.edu