Enhancing IT Estate Management with Smart Procurement Strategies
Discover how to effectively manage your IT estate by implementing smart procurement processes, licensing expertise, and software asset management. Learn about Bytes Discovery, SAM methodology, and valuable insights to optimize your software investments.
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Presentation Transcript
Accessing the EA Smart Procurement NHS Regional Workshops
Accessing EA products NHS web resource Licensing Expertise Volume License Keys and Media MVLS Microsoft licensing portal NIMM related product licenses
Smart Procurement Process Driven Licensing SAM methodology Planning Training Microsoft Select Bytes Portal Bytes Service Desk
Bytes Discovery & SAM NHS Regional Workshops
Key question for today. How do you manage your IT estate? Do you know what s installed? Can you quickly assess your hardware to meet specific application requirements? Do you know if you are getting best value out of your investment in software? Are there opportunities being missed to re-use hardware or redeploy software? Are you properly licensed?!
Contents Am going to cover .. 1. Bytes Discovery 2. (Software) Asset Management 3. Bytes Discovery, SAM and the NIMM 4. Experiences to date
Bytes Discovery The Technology Discovery Agent Network Printer Laptop Switch Router WWW Windows Server LANProbe Passively listens to IP broadcast packets Bytes Discovery Servers Desktop
Bytes Discovery Supporting Your Organisational Structure HIS Individual logins Trust A Trust B Trust C Site 1 Site 2
Bytes Discovery Dashboard
Bytes Discovery Detailed Hardware Profile
Bytes Discovery Upgrade Costing Wizard
Bytes Discovery Free service as part of the Microsoft Enterprise Agreement for all Trusts within our regions Provides a dynamic and comprehensive hardware and software audit Understand what software is actually being used Management information and support tools (wizards) Hardware assets Software Installed Trust Network Software utilisation
Software Asset Management Procurement Discovery Compliance Governance Understanding and measuring who has responsibility for software assets (licenses) within the trust. Ensuring policies are in place that control who and how software is purchased and used. Understanding throughout the trust of the importance of software asset control and compliance. Processes and technologies in place that control how software is purchased and/or licenses re- harvested. Electronic records kept of license entitlement producing a Procured Software Library Technologies that can be deployed for one-off or regular audits of what software is actually deployed and being used, creating an electronic view of licensing obligation - Installed Software Library Technologies and processes in place to compare entitlement (procured /owned software) against obligations (installed software).
SAM Procurement Procurement User Profile - Geography - Job Function - Department Trigger Context Request for service - Incident - New System/Service - New User - Upgrade - Evaluation - Service development - Testing - Production NIMM KPI s Influenced Availability of electronic records on software purchased or no longer used Policy for software purchase exists and enforceable Accountability for maintaining records Software Requirement Software Usage Software Installed Licensing Position License Pool Purchasing Strategy Long Term Plans Purchase Assess current position and make purchasing decision Software Licenses Software Library (Records) Deployment Process
SAM - Procurement Procurement Review procurement policy Review existence and availability of software records Review adherence to software purchasing policy Review accountability for software purchasing and license ownership NIMM KPI s Influenced Procurement Review Availability of electronic records on software purchased or no longer used Policy for software purchase exists and enforceable Accountability for maintaining records Purchasing strategy development Project initiation Set scope, timelines, budget and resources Indentify linkages and dependencies with other programmes e.g. Governance and culture change Strategy & Planning Purchase process redesign and implementation Software Library creation and implementation Education: Making buying decisions Education: Licensing Academy Procurement Solutions & Processes
SAM - Compliance Compliance Entitlement: Confirm availability and legitimacy of licenses owned Obligations: Software installed / software that attracts a license ALP: Compliance level and delta between Entitlement and Obligations Actual License Position NIMM KPI s Influenced Availability of electronic records on software purchased or no longer used Policy for software purchase exists and enforceable Accountability for maintaining records Technology in place to track software installed Technology and processes to perform ad-hoc audit of software licensing position Strategy & Planning Strategy to address licensing delta s Software Inventory Management License management technology solutions Software license optimisation License Ownership Software Installed Software Used Compliance Level
Bytes & The NIMM Understand current position Plan for change Implement change Maintain performance Current NIMM Assessment Target NIMM Level Achieved NIMM Level Working with Trusts to understand where they are, where they want to be and helping them get there
Bytes & The NIMM NIMM SAM Key Measures Software discovery technology & coverage coverage Software discovery technology & Target: Level 4 Bytes Electronic records for 80%+ of software purchases. SAM Elements Software library (electronic records) & coverage Actual License Position (ad hoc) Actual License Position Software library & coverage Software purchasing policy in place and enforceable Governance Formal IT accountability with performance review every 6 months NIMM SAM SAM NIMM Assessment Capability Maturity Procurement Discovery technology in place with more than 80% of IT estate audited Discovery License management License management technology technology Software procurement policy policy Software procurement Ability to perform ad hoc audit of software licensing position Compliance An asset management system in place. Executive ownership for SAM with performance management management Executive ownership for SAM with performance
Experiences To Date A mix of technologies: Bytes Discovery, Centennial, SMS being used amongst others To date found c. 40% of trusts do not require/want Discovery i.e. happy with current asset management data from e.g. SMS Bytes Discovery: 6 in London Cluster 11 in NW & West Midlands Cluster 8 in Southern Cluster Why not be the next Trust to deploy?!!
Visit Bytes NHS web site for more information: http://www.bytes-publicsector.co.uk/NHS/ Contact our NHS dedicated support team on: 0208 786 1570 Email our NHS team at: nhs@bytes.co.uk
