Enhancing Decision Making with Institutional Research Data Workshop at IUPUI
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Michele Hansen, Steven Graunke, Robbie Janik
Institutional Research and Decision Support
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Our Vision/Mission
We provide timely, accurate, and actionable information to
support decision making at IUPUI. Decision makers have the
information necessary to achieve maximum effectiveness in regard
to IUPUI’s Strategic vision, mission, values, and goals related to
the
success and learning of our students
as well as overall institutional
effectiveness. Our vision is to be a nationally recognized leader in
institutional research and decision support in higher education.
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IUPUI Selected as 1 of
10 Founding
Institutions
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Engage in efforts to understand the
anatomy of decision making across
campus (who makes decisions, when,
how, and what data is needed).
Building data literacy, evaluation, and
assessment capacity across IUPUI so
that information exploration,
interpretation, and analysis are used to
support evidence-based decision making
and improve institutional effectiveness.
Provide consultation on decision support
approaches, data visualization,
dashboard creation, assessment of
student learning, program evaluation,
survey research methods, and advanced
statistical analysis procedures.
Deliver training and data tools that allow
decision makers to leverage data and
information.
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Data infrastructure
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Relationship building
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Access to decision makers
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Building capacity for others (outside of IR) to collect data appropriately
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Technology that allows for decision makers to have access to data
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Ongoing training and support
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Institutional Research and
Decision Support
https://irds.iupui.edu/
Contains highly interactive
dashboards allow users to drill
down and filter to allow
detailed exploration of key
indicators associated with the
IUPUI Strategic Plan.
.
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Goals
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Steer faculty, staff, and students towards appropriate data resources
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Improve data literacy on campus
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Provide Tableau tips and tricks
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Report developers presented their work
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Center for Teaching and Learning
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Great response – Scheduled 3 sessions
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Attendees
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83% staff, 16% faculty, 1% student
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Ways use data
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76% gather information to give to others
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57% to make departmental/program level decisions
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51% gather info for evaluation/assessment
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23% gather info for accreditation purposes
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29% School level decisions
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14% University/Campus level decisions
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Overall thoughts on workshop
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84% strongly agree/agree workshop was at right level for understanding
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86% agree they learned about info they did not know was available to them
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88% felt more confident accessing data at IUPUI
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Interest in a departmental data workshop
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29% very interested and 35% somewhat interested
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57% to make departmental/program level decisions
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Most useful aspect of workshop?
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“Watching the presenters navigate through the different reports”
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“Learning about the sheer breadth and depth of the information available from
IRDS, and how user friendly the dashboards, filters, and functions are”
2.
How to improve workshop?
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“Break into faculty based data and student programming/success based data.
Then you could attend both, but could pick the one most relevant.”
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“More real-world applicability is nice with any data discussion.”
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“Navigation was difficult to keep up with”
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“Shorter, topic driven workshops” “More specific, in-depth workshops”
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Generally positive feedback
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Specific topic sessions
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Financial Aid (April 5)
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Additional Topics
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Faculty/Staff Data
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Surveys
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Enrollment
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Outcomes
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Anything else?
3.
Working directly with those that want to know.
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Have you tried to conduct similar
sessions?
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What worked and what didn’t?
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What have you done to “get the word
out” about data?
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What suggestions do you have?
The journey of Institutional Research and Decision Support at IUPUI is highlighted, emphasizing the vision to provide timely and accurate information to support decision-making in higher education. The innovative approaches, activities, and key practices to facilitate effective decision-making through data utilization are discussed in detail.
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Presentation Transcript
Helping Others Find Our Data: The Development and Improvement of an IR Data Workshop Michele Hansen, Steven Graunke, Robbie Janik Institutional Research and Decision Support IUPUI
Our Vision/Mission We provide timely, accurate, and actionable information to support decision making at IUPUI. Decision makers have the information necessary to achieve maximum effectiveness in regard to IUPUI s Strategic vision, mission, values, and goals related to the success and learning of our students as well as overall institutional effectiveness. Our vision is to be a nationally recognized leader in institutional research and decision support in higher education.
Statement of Aspirational Practice For Institutional Research Association of Institutional Research (AIR) Student Focus Statement of Aspirational Practice Expanded Definition of Decision Makers Leadership for IR Function IUPUI Selected as 1 of 10 Founding Institutions Structures and Leadership for IR IUPUI
IRDS Activities and Reports to Support Decision Making Program Evaluation and Program Review (assessing what works and what needs improvement) Institutional Research (Retention and Graduation Rates) Institutional and Strategic Planning Decision Support Assessment of Student Learning and Development Strategic Enrollment Management Survey Research Methods IUPUI
IRDS Key Practices and Strategies to Build and Support Decision Making Engage in efforts to understand the anatomy of decision making across campus (who makes decisions, when, how, and what data is needed). Building data literacy, evaluation, and assessment capacity across IUPUI so that information exploration, interpretation, and analysis are used to support evidence-based decision making and improve institutional effectiveness. Provide consultation on decision support approaches, data visualization, dashboard creation, assessment of student learning, program evaluation, survey research methods, and advanced statistical analysis procedures. Deliver training and data tools that allow decision makers to leverage data and information. 6 IUPUI
Building a Capacity for Decision Making Data infrastructure Relationship building Access to decision makers Building capacity for others (outside of IR) to collect data appropriately Technology that allows for decision makers to have access to data Ongoing training and support
Becoming Good Data Narrators and Making Connections 8 IUPUI
Newly Designed Website Institutional Research and Decision Support https://irds.iupui.edu/ Contains highly interactive dashboards allow users to drill down and filter to allow detailed exploration of key indicators associated with the IUPUI Strategic Plan. . IUPUI
Development of Session 1. Goals Steer faculty, staff, and students towards appropriate data resources Improve data literacy on campus Provide Tableau tips and tricks 2. Report developers presented their work 3. Center for Teaching and Learning 4. Great response Scheduled 3 sessions IUPUI
IRDS Data Workshops IUPUI
Quick demonstration DFWI Reports IUPUI
Quick demonstration Graduate Student Retention and Graduation IUPUI
Quick demonstration Climate Survey Results Dashboard IUPUI
Feedback and Survey Results
Feedback & Results 1. Attendees 83% staff, 16% faculty, 1% student 2. Ways use data 76% gather information to give to others 57% to make departmental/program level decisions 51% gather info for evaluation/assessment 23% gather info for accreditation purposes 29% School level decisions 14% University/Campus level decisions IUPUI
Feedback & Results 1. Overall thoughts on workshop 84% strongly agree/agree workshop was at right level for understanding 86% agree they learned about info they did not know was available to them 88% felt more confident accessing data at IUPUI 2. Interest in a departmental data workshop 29% very interested and 35% somewhat interested 57% to make departmental/program level decisions IUPUI
Feedback & Results 1. Most useful aspect of workshop? Watching the presenters navigate through the different reports Learning about the sheer breadth and depth of the information available from IRDS, and how user friendly the dashboards, filters, and functions are 2. How to improve workshop? Break into faculty based data and student programming/success based data. Then you could attend both, but could pick the one most relevant. More real-world applicability is nice with any data discussion. Navigation was difficult to keep up with Shorter, topic driven workshops More specific, in-depth workshops IUPUI
Next Steps and Discussion
Next Steps 1. Generally positive feedback 2. Specific topic sessions Financial Aid (April 5) Additional Topics Faculty/Staff Data Surveys Enrollment Outcomes Anything else? 3. Working directly with those that want to know. IUPUI
Discussion Have you tried to conduct similar sessions? What worked and what didn t? What have you done to get the word out about data? What suggestions do you have?
