Empowering Women and Girls: Insights from AAUW Wisconsin State Convention 2015
Board Best Practices
Wisconsin State Convention
2015
AAUW Website
Explore the Website:
•
Rich in Content
•
Real-Time Updated Information
•
Finance Tools:
‒
Membership Payment Program (MPP)
‒
IRS Form 990N Filing Assistance
‒
Finance Tool Kit
2
Connect AAUW
Just a Phone Call Away:
•
Experienced Professionals
•
Expert Guidance
•
Ambassadors to Other Professionals
at AAUW:
‒
Membership
‒
Finance Department
‒
Information Technology and Website
3
Agenda
•
Start at the top: Mission, Value Promise, Vision, Diversity
–
AAUW
–
Branch (and goals)
•
Leadership
–
Roles & Responsibilities (expectations)
–
Recruiting
–
Retaining
–
Reality (conflict management, motivating for action)
•
Membership
–
Recruiting
–
Playing the field (events for all)
•
Effective Meetings
–
Have a goal & an agenda
•
Digital world
START AT THE TOP
Mission, Value Promise, Vision, Diversity & Inclusion
AAUW National
•
Mission:
AAUW advances equity for women and girls
through advocacy, education, philanthropy, and research
•
Value Promise:
By joining AAUW, you belong to a
community that breaks through educational and economic
barriers so that all women and girls have a fair chance.
•
Vision Statement:
AAUW empowers all women and girls to
reach their highest potential
•
Diversity Statement:
AAUW values and seeks a diverse
membership. There shall be no barriers to full participation
in this organization on the basis of gender, race, creed, age,
sexual orientation, national origin, disability, or class.
Wisconsin / Branch
•
Is your mission, etc, up to date?
•
Does it reflect the national mission, and focus on
issues important to your state / branch?
•
Can it be a rally cry for members new and old, a
focal point for conversation, a clear way to
resolve conflict?
•
Remember to establish goals that back up your
mission et al; make it actionable!
•
Need inspiration? Use the national site. The
“Search” box is fast and awesome.
LEADERSHIP: AN AWESOME
OPPORTUNITY AND RESPONSIBILITY
Roles & Responsibilities
•
Define each role (use the
website!)
•
State:
–
President/Administrator
–
Finance Chair
–
Communications Chair
–
C/U Chair
–
Diversity Chair
–
Legal Advocacy Fund (LAF)
Liaison
–
Membership Vice President
(MVP)
–
Public Policy Chair
–
Program Vice President
–
STEM Chair
•
Branch: (only required to have
President and Finance Chair)
–
President/Administrator
–
Finance Chair
–
Communications Chair
–
C/U Chair
–
Diversity Chair
–
Legal Advocacy Fund (LAF)
Liaison
–
Membership Vice President
(MVP)
–
Public Policy Chair
–
Program Vice President
–
STEM Chair
Roles, Responsibilities, Expectations
•
Now that you’ve got R & R, set expectations
•
Expectations map the mission, vision, value
promise, diversity statement, and goals to
people, time lines, etc
•
Setting clear expectations helps avoid conflict
before it happens
Recruiting & Retaining
•
Make recruiting and succession planning a
part of your RTB (rhythm of the business)
–
Quarterly meeting topic
–
Make it fun
–
Top of mind means you’ll always be looking
•
Mentorship on the board and with potential
board members is fun for all, and a great
recruiting and retention tool
“Mentoring
is a process
in which a more skilled or more
experienced person, serving as a
role model
,
teaches,
sponsors, encourages
,
counsels and befriends
a less skilled
or less experienced person for the purpose of promoting the
latter’s
professional and/or personal development
.”
“Mentoring functions are carried out within the context of an
ongoing, supportive relationship
between the mentor and
mentee.”
-
High degree of trust
and mutual regard
- The mentor helps
another person become
what that person
aspires to be
“Mentoring is probably the
most
powerful developmental
process
people can experience.
And when it works, it develops
two for the price of one.”
How do we incorporate the power and
potential of mentoring in to AAUW? Where
does it fit? What would it look like?
How might we use mentoring in an
intentional way to address the issue of
declining membership?
How might we use
mentoring in an
intentional way to
address the issue of
filling board positions?
Reality
•
Motivating for Action
–
Competition
–
“Buddy” board members
–
Assigning action items to people who are
interested
–
Offering support
–
Setting timelines
–
Relating to mission/vision/goals/events
•
Conflict Management
Where does this issue stem from? Why are
we facing this problem?
What are some concrete,
creative and realistic solutions
to this challenge?
What role do I, as branch
president, have in implementing
this solution?
MEMBERSHIP
Membership: growing for the future
•
Playing the field (events for all)
–
Lunches
–
Book Clubs
–
Programs in a Box!
•
Cocktails and Convos
–
Face-to-face; virtual
•
Recruiting
–
Get known! (Marketing)
–
Create myriad events to attract all types, all ages
•
WI ideas!
Creating Your Branch Brand
•
Who are you?
•
What are your issues?
•
What groups do you work with?
•
What do you add to your community?
•
How would people currently describe you?
•
How would you want them to describe you?
Raise Your Hand if You’re Using
Other Resources
•
Letters to the Editor
•
Mission Based Programming and Programs in
a Box (PiaBs)
•
Member Showcase
Free Advertising
•
Local papers
•
Radio PSA’s
•
Shell station TV
•
Library
•
Other organizations…but who?
Social Media: What it is
Social Media is really just…
Cocktails & Convos
1.
Pick a date
2.
Select a restaurant
or bar
3.
Pick a topic and guest speaker
4.
Create the invitation
5.
Get the word out
6.
Prepare your materials
7.
Make attendees feel welcome
8.
Follow up
EFFECTIVE MEETINGS
Meetings can be FUN
•
Pre-publish a goal & an agenda
–
Should fit with your mission/vision/goals
–
Should be full of items to “move forward”
–
Should be cognizant of current issues
•
Allocate times & owners for each item
•
Consider the “parking lot” (but save time for it!)
•
Make it interactive
–
Make time for feedback
–
Get people to make suggestions (get them invested!)
•
Round-robin the responsibility
•
Insist on respect all around
Connect AAUW
Just a Phone Call Away:
•
Experienced Professionals
•
Expert Guidance
•
Ambassadors to Other Professionals
at AAUW:
‒
Membership
‒
Finance Department
‒
Information Technology and Website
28
AAUW Website
Explore the Website:
•
Rich in Content
•
Real-Time Updated Information
•
Finance Tools:
‒
Membership Payment Program (MPP)
‒
IRS Form 990N Filing Assistance
‒
Finance Tool Kit
29
Explore the best practices shared at the Wisconsin State Convention 2015 by AAUW. Gain valuable insights on finance tools, membership strategies, leadership roles, diversity, and more. Discover the mission, value promise, vision, and inclusion efforts of AAUW, focusing on advancing equity for women and girls. Learn how to update your branch's mission to align with the national goals and inspire members new and old. Leadership responsibilities are highlighted as both an opportunity and a responsibility for empowering women and achieving equality.
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Presentation Transcript
Board Best Practices Wisconsin State Convention 2015
AAUW Website Explore the Website: Rich in Content Real-Time Updated Information Finance Tools: Membership Payment Program (MPP) IRS Form 990N Filing Assistance Finance Tool Kit 2
Connect AAUW Just a Phone Call Away: Experienced Professionals Expert Guidance Ambassadors to Other Professionals at AAUW: Membership Finance Department Information Technology and Website 3
Agenda Start at the top: Mission, Value Promise, Vision, Diversity AAUW Branch (and goals) Leadership Roles & Responsibilities (expectations) Recruiting Retaining Reality (conflict management, motivating for action) Membership Recruiting Playing the field (events for all) Effective Meetings Have a goal & an agenda Digital world
Mission, Value Promise, Vision, Diversity & Inclusion START AT THE TOP
AAUW National Mission: AAUW advances equity for women and girls through advocacy, education, philanthropy, and research Value Promise: By joining AAUW, you belong to a community that breaks through educational and economic barriers so that all women and girls have a fair chance. Vision Statement: AAUW empowers all women and girls to reach their highest potential Diversity Statement: AAUW values and seeks a diverse membership. There shall be no barriers to full participation in this organization on the basis of gender, race, creed, age, sexual orientation, national origin, disability, or class.
Wisconsin / Branch Is your mission, etc, up to date? Does it reflect the national mission, and focus on issues important to your state / branch? Can it be a rally cry for members new and old, a focal point for conversation, a clear way to resolve conflict? Remember to establish goals that back up your mission et al; make it actionable! Need inspiration? Use the national site. The Search box is fast and awesome.
LEADERSHIP: AN AWESOME OPPORTUNITY AND RESPONSIBILITY
Roles & Responsibilities Define each role (use the website!) State: President/Administrator Finance Chair Communications Chair C/U Chair Diversity Chair Legal Advocacy Fund (LAF) Liaison Membership Vice President (MVP) Public Policy Chair Program Vice President STEM Chair Branch: (only required to have President and Finance Chair) President/Administrator Finance Chair Communications Chair C/U Chair Diversity Chair Legal Advocacy Fund (LAF) Liaison Membership Vice President (MVP) Public Policy Chair Program Vice President STEM Chair
Roles, Responsibilities, Expectations Now that you ve got R & R, set expectations Expectations map the mission, vision, value promise, diversity statement, and goals to people, time lines, etc Setting clear expectations helps avoid conflict before it happens
Recruiting & Retaining Make recruiting and succession planning a part of your RTB (rhythm of the business) Quarterly meeting topic Make it fun Top of mind means you ll always be looking Mentorship on the board and with potential board members is fun for all, and a great recruiting and retention tool
Mentoring is a process in which a more skilled or more experienced person, serving as a role model, teaches, sponsors, encourages, counsels and befriends a less skilled or less experienced person for the purpose of promoting the latter s professional and/or personal development. Mentoring functions are carried out within the context of an ongoing, supportive relationship between the mentor and mentee.
Mentoring is probably the most powerful developmental process people can experience. And when it works, it develops two for the price of one. - High degree of trust and mutual regard - The mentor helps another person become what that person aspires to be
How do we incorporate the power and potential of mentoring in to AAUW? Where does it fit? What would it look like? How might we use mentoring in an intentional way to address the issue of declining membership? How might we use mentoring in an intentional way to address the issue of filling board positions?
Reality Motivating for Action Competition Buddy board members Assigning action items to people who are interested Offering support Setting timelines Relating to mission/vision/goals/events Conflict Management
Where does this issue stem from? Why are we facing this problem? What are some concrete, creative and realistic solutions to this challenge? What role do I, as branch president, have in implementing this solution?
Membership: growing for the future Playing the field (events for all) Lunches Book Clubs Programs in a Box! Cocktails and Convos Face-to-face; virtual Recruiting Get known! (Marketing) Create myriad events to attract all types, all ages WI ideas!
Creating Your Branch Brand Who are you? What are your issues? What groups do you work with? What do you add to your community? How would people currently describe you? How would you want them to describe you?
Other Resources Letters to the Editor Mission Based Programming and Programs in a Box (PiaBs) Member Showcase
Free Advertising Local papers Radio PSA s Shell station TV Library Other organizations but who?
AAUW Fayetteville (AR) Branch members join friends and guests for their inaugural first Cocktails and Convos happy hour in June 2011. Cocktails & Convos 1. 2. Pick a date Select a restaurant or bar Pick a topic and guest speaker Create the invitation Get the word out Prepare your materials Make attendees feel welcome Follow up 3. 4. 5. 6. 7. 8.
Meetings can be FUN Pre-publish a goal & an agenda Should fit with your mission/vision/goals Should be full of items to move forward Should be cognizant of current issues Allocate times & owners for each item Consider the parking lot (but save time for it!) Make it interactive Make time for feedback Get people to make suggestions (get them invested!) Round-robin the responsibility Insist on respect all around
Connect AAUW Just a Phone Call Away: Experienced Professionals Expert Guidance Ambassadors to Other Professionals at AAUW: Membership Finance Department Information Technology and Website 28
AAUW Website Explore the Website: Rich in Content Real-Time Updated Information Finance Tools: Membership Payment Program (MPP) IRS Form 990N Filing Assistance Finance Tool Kit 29
