Electronic Timesheet Guide for Efficient Time Tracking
Learn how to effectively use electronic timesheets for accurate time tracking and payroll processing. Find step-by-step instructions, tips for various scenarios, and important notes to remember. Improve your timesheet management with this comprehensive guide.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
Electronic Timesheet Guide Additional questions can be directed to Amber ext. 4833 or Lynnette ext. 6671 *For future reference, timesheets will be located R:/Finance Forms
Electronic Timesheet Basics Option 1 Option 1 is used when timesheet is being completed in real time. Click on desired day, which will highlight a Time In or Time Out Cell. Click on Clock In/Out button. The time will automatically populate and round to the nearest quarter hour. Repeat for clocking out/in for lunch and out for the day.
Electronic Timesheet Basics Option 2- Option 2 is used when completing the timesheet after the day has been completed or if a clock in/out has been missed. Click on desired cell. Type in time in/out. **Note: When typing in time, you must use AM or PM . There must be a space between time and AM or PM When typing in time, rounding to the nearest quarter hour is NOT necessary. The timesheet will calculate it for you.
Printing Timesheets Once the timesheet has been completed for the month, employees MUST use the provided Print button to print and submit their timesheet. ***IMPORTANT NOTE**** All fields must be completed prior to printing timesheet for part-time and work-study employees.
Special Circumstances Working on a Holiday- The timesheet will verify that the employee is intentionally trying to put hours on a holiday. **NOTE** These hours will need to be initialed by the supervisor for payroll to know they have been approved. Sick and Vacation time- Employees must enter sick and vacation hours in the appropriate category below the Time In/Out area.
Important Notes to Remember Supervisors must initial by holidays worked or the payroll department will assume those hours are not approved. All part-time and work-study employees must complete all fields prior to printing the timesheet (ex: Rate of pay, Name, Employee ID, etc.) The provided Print button must be used. This affects calculations utilized by payroll. There are different timesheets available for different classifications of employees (ex: full-time, part-time, work-study, temporary)
