EGI-InSPIRE Project Management Overview
Explore the structure, achievements, and key activities of the EGI-InSPIRE project led by Project Director Tiziana Ferrari. Learn about the consortium partners, unfunded partners, project activities, and governance preparations in this comprehensive overview.
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EGI-InSPIRE NA1 Project Management Tiziana Ferrari EGI-InSPIRE Project Director, EGI.eu Tiziana.Ferrari@egi.eu www.egi.eu www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE RI-261323
Contents Consortium and management structure Achievements, issues, use of resources NA1 and NA2 EGI-InSPIRE PY5 NA1 EGI-InSPIRE Review 2014 2 02-03 July www.egi.eu EGI-InSPIRE RI-261323
EGI-InSPIRE Consortium and Management Structure www.egi.eu www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE RI-261323
Project Partners Project Partners (48) EGI.eu, 37 NGIs, 2 EIROs, Asia Pacific (9 partners) 37 NGIs Albania Armenia Bosnia and Herzegovina Bulgaria Belarus Croatia Denmark Cyprus Czech Republic Finland France Georgia Germany Greece Hungary Ireland (left end 2012) Israel Italy Latvia Lithuania Moldova Montenegro FYR Macedonia Netherlands Norway Poland Portugal Romania Russian Federation Serbia Slovakia Slovenia Spain Sweden Switzerland Turkey United Kingdom 2 EIROs CERN EMBL NA1 EGI-InSPIRE Review 2014 4 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Unfunded Partners 9 Asia Pacific Australia Indonesia Japan Malaysia Philippines Republic of Korea Singapore Taiwan Thailand NA1 EGI-InSPIRE Review 2014 5 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Project Activities Networking NA1: Project management (WP1) NA2: Community Engagement (WP2) NA3: merge into NA2 from Nov 2011 PMs used from M1-18 SA4 6% JRA1 4% NA1 4% SA3 0% SA2 7% NA2 19% Services SA1: Operation of the production infrastructure (WP4) SA2: Provisioning the software infrastructure (WP5) SA3: Support for Heavy User Communities (WP6: PY1-PY3 only): PMs used from M1-36 SA1 60% NA3 0% Total Effort by Activity SA4: Advancing EGI s Strategic Goals 11 mini projects (higher funding rate due to short period activity = 75%) Joint Research JRA1: Support for operational tools (WP7) PMs evolution PY1-4 2010 2014 PY5 (exc EGI.eu) Total inc PY1-5 Deviation PMs 9300 9046 216 9262 100% FTEs 194 188 27 215 111% NA1 EGI-InSPIRE Review 2014 6 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Project Governance Preparing for transition: from project activity to EGI permanent boards External Advisory Board (EGI-InSPIRE) Strategy and Innovation Board (Council, Feb 2014) User communities (50%) Industry and technology providers (25%) Resource centres (25%) NA1 EGI-InSPIRE Review 2014 7 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Project Governance Face to face meetings in PY4: Collaboration Board EGI Technical Forum Madrid 19/09/2013 EAC: none in PY4 (Community Forum 2014, Helsinki 20 May 2014) PMB F2F EGI Technical Forum Madrid 19/09/2013, Amsterdam 16 Dec 2013 PAC EGI Technical Forum Madrid 19/09/2013 NA1 EGI-InSPIRE Review 2014 8 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Changes in project direction and management PM 42 (Oct 15 2013) Project direction S. Newhouse T. Ferrari, EGI.eu Technical Director Activity management NA2, S. Newhouse S. Andreozzi, Strategy and Policy Manager, EGI.eu SA1, T. Ferrari M. Krakowian, Senior Operations manager, EGI.eu PM 46 (Feb 01 2014) Project management C. Gater Y. Legr , EGI.eu Managing Director NA1 EGI-InSPIRE Review 2014 9 02-03 July www.egi.eu EGI-InSPIRE RI-261323
EGI Council Withdrawal of Germany from Council as of Jan 1st 2014, invited participant since then EGI-InSPIRE project member for the whole duration until December 2014 Breach of Consortium Agreement sanctions applied in agreement with PMB and CB NGI_DE Global tasks budget for 2014 (EGI.eu and EC) reclaimed, EGI Heldpesk (GGUS) provided at no cost to EGI for the duration of the project and beyond Revision of governance Plans of Cyprus, Lithuania, Romania being assessed for 2014 NA1 EGI-InSPIRE Review 2014 10 02-03 July www.egi.eu EGI-InSPIRE RI-261323
EGI-InSPIRE Achievements, issues, use of resources www.egi.eu www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE RI-261323
NA1 Overview 1 International organisation 1 Beneficiary Total project 328 PMs, 27 FTEs PY4: 70PMs, 5.8 PMs (adjusted to cope with the extension) WP Task Beneficiary Effort (PM) EGI.eu EGI.eu EGI.eu EGI.eu EGI.eu WP1-M WP1-E WP1-M WP1-M WP1-M TNA1.1 TNA1.2E TNA1.2M TNA1.3 TNA1.4 24 149 95 36 24 NA1 Effort NA1 EGI-InSPIRE Review 2014 12 02-03 July www.egi.eu EGI-InSPIRE RI-261323
NA1 Achievements Handover of project direction and management Preparation of 8 month extension Objective: support of EGI strategic activities around user support, business development, federated cloud, tool development Re-claimed effort at the end of PY3 redistributed across NGIs, EMBL, and user communities/technology providers of the consortium Third DOW Amendment EC letter of formal approval on 18-03-2014: Shift of 2 coordination tasks of EGI.eu to another partner (16 months, INFN) Revision of milestones and deliverables (consolidation of a few milestones/deliverables into activity reports/periodic reports) PPTreporting efforts in PY5: new project within PPT NA1 EGI-InSPIRE Review 2014 13 02-03 July www.egi.eu EGI-InSPIRE RI-261323
NA1 Achievements Consortium management successfully coordinated the PY4 end of year project costs through the Project Office Project Office and Secretariat support to Council, Boards and Committees Finance institutional and project completed, unqualified Documentation preparation and collection of project documentation, including end of year deliverables and Periodic Report Technical management technical specification, bidding, selection and negotiation of EGI core activities (2 years as of May 2014) NA1 EGI-InSPIRE Review 2014 14 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Issues NA1/NA2 NA1. Coordination, Admin and Finance -2 positions Mitigation: revision of list of milestones and deliverables in amendment 3 (11 Deliverables, 17 Milestones) review process still affected by delays due to the project management overload NA2.2 Communications: +2 part-time positions (50%) as of Jan 2015 NA2.3 Policy: consolidation of activities and skills from Jan 2014 -1 FTE and 2 positions from 100% to 50% Mitigations Review of strategy and policy team activities (secretariat, MoU monitoring, compendium, NA1 milestones) +1 FTE from Jan 2015 for business development NA2.4/2.5 Events and Outreach: -1 FTE (event management, virtual team management) and 1 position from 100% to 50% Mitigation +1 FTE at INFN as of April 2014 Merge with cloud outreach activities, collaboration with communications team NA1 EGI-InSPIRE Review 2014 15 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Use of resources NA1/NA2 PY3 Over/under reporting: international tasks NA1: 73% (EGI.eu) NA2-E: 60% (EGI.eu) NA2-N: 89% (NGIs) Project Period 4 Committed PM 8.0 17.7 25.5 7.7 1.0 60 Worked PM Funded Achieved PM % Task Activities TNA1.1 TNA1.2E TNA1.2M TNA1.3 TNA1.4 Project Mgm, reporting Support to Council/EB Consortium mgm Technical mgm Quality assurance 6.0 37.3 23.8 9.0 6.0 82 133% 47% 107% 86% 17% 73% Total: NA1 EGI-InSPIRE Review 2014 16 02-03 July www.egi.eu EGI-InSPIRE RI-261323
EGI-InSPIRE Project Extension PY5 www.egi.eu www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE RI-261323
PY5 Budget Total budget for PY5: 816,000, 313 PMs 50% co-funding rate Budget reclaimed includes allocation of travel budget to a central pot for support of partners in PY5, 14,000 (operations coordination, NILs, Distributed Competence Centre, events) Reclaimed effort distributed across NGIs, EMBL, User communities EGI.eu relying on available effort allocated during PY1- PY4 NA1 EGI-InSPIRE Review 2014 18 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Effort allocation per task PMs NA1 NA4.1 NA4.2 NA4.3 NA5.1 NA5.2 SA5.1 SA5.2 JRA2 JRA2 JRA2 JRA2 Project Management Human networks Communications Distributed Competence Centre Strategy, policy Business development Federated cloud operations Federated cloud PoCs SAM Accounting AppDB e-GRANT 35.4 102.1 15.9 41 3 28 27 19 10 22 6 4 TOTAL 313.4 NA1 EGI-InSPIRE Review 2014 19 02-03 July www.egi.eu EGI-InSPIRE RI-261323
Questions Members of the EGI-InSPIRE collaboration thank the EC for supporting EGI NA1 EGI-InSPIRE Review 2014 20 02-03 July www.egi.eu EGI-InSPIRE RI-261323
