Effective Writing Practices for Conciseness
Plain English Exercises
Patricia Minacori, Senior Lecturer
•
The goal of concise writing is to use the most
effective words.
•
Concise writing does not always have the
fewest words, but it always uses the strongest
ones.
•
Writers often fill sentences with weak or
unnecessary words that can be deleted or
replaced.
2
•
Words and phrases should be deliberately
chosen for the work they are doing.
•
Words that don't accomplish enough should
be fired.
•
When only the most effective words remain,
writing will be far more concise and readable.
3
1.1
Before
High-quality learning environments are a
necessary precondition for facilitation and
enhancement of the ongoing learning process.
4
1.2
After
5
2.1
Before
If there are any points on which you require
explanation or further particulars we shall be
glad to furnish such additional details as may be
required by telephone
6
After
7
Before
It is important that you shall read the notes,
advice and information detailed opposite then
complete the form overleaf (all sections) prior to
its immediate return to the Council by way of
the envelope provided.
8
2.2
After
9
Before
The politician talked about several of the merits
of after-school programs in his speech
10
After
11
Before
Suzie believed but could not confirm that Billy
had feelings of affection for her.
12
After
13
Before
Our Web site has made available many of the
things you can use for making a decision on the
best dentist.
14
After
15
Before
Working as a pupil under someone who
develops photos was an experience that really
helped me learn a lot.
16
After
17
Before
Many have made the wise observation that when a
stone is in motion rolling down a hill or incline that
that moving stone is not as likely to be covered all
over with the kind of thick green moss that grows
on stationary unmoving things and becomes a
nuisance and suggests that those things haven’t
moved in a long time and probably won’t move any
time soon.
18
After
19
Combine Sentences.
Some information does not require a full
sentence, and can easily be inserted into
another sentence without losing any of its value.
20
Before
Ludwig's castles are an astounding marriage of
beauty and madness. By his death, he had
commissioned three castles.
21
After
22
Before
The supposed crash of a UFO in Roswell, New
Mexico aroused interest in extraterrestrial life.
This crash is rumored to have occurred in 1947.
23
After
24
3.1
Before
Your enquiry about the use of the entrance area at the
library for the purpose of displaying posters and leaflets
about Welfare and Supplementary Benefit rights, gives
rise to the question of the provenance and
authoritativeness of the material to be displayed. Posters
and leaflets issued by the Central Office of Information,
the Department of Health and Social Security and other
authoritative bodies are usually displayed in libraries, but
items of a disputatious or polemic kind, whilst not
necessarily excluded, are considered individually.
25
3.2
After
26
4.1
•
Where a professional accountant in public
practice has requested explicit consent from a
client and that consent has been refused by the
client, the professional accountant shall decline
to perform or shall discontinue professional
services that would result in the conflict of
interest; or shall terminate relevant relationships
or dispose of relevant interests to eliminate the
threat or reduce it to an acceptable level, such
that consent can be obtained, after applying any
additional safeguards if necessary
27
4.2
28
5.1 Before
29
5.2
30
After
6.1
•
If the threat created by a conflict of interest is not
at an acceptable level, the professional
accountant in business shall apply safeguards to
eliminate the threat or reduce it to an acceptable
level. If safeguards cannot reduce the threat to an
acceptable level, the professional accountant
shall decline to undertake or discontinue the
professional activity that would result in the
conflict of interest; or shall terminate the relevant
relationships or dispose of relevant interests to
eliminate the threat or reduce it to an acceptable
level.
31
6.2
After
32
33
Learn how to enhance your writing by using the most effective words, eliminating unnecessary ones, and crafting deliberate phrases for maximum impact. Explore examples and guidelines from Patricia Minacori, a Senior Lecturer, to improve the conciseness and readability of your content.
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Presentation Transcript
Plain English Exercises Patricia Minacori, Senior Lecturer
The goal of concise writing is to use the most effective words. Concise writing does not always have the fewest words, but it always uses the strongest ones. Writers often fill sentences with weak or unnecessary words that can be deleted or replaced. 2
Words and phrases should be deliberately chosen for the work they are doing. Words that don't accomplish enough should be fired. When only the most effective words remain, writing will be far more concise and readable. 3
1.1 Before High-quality learning environments are a necessary precondition for facilitation and enhancement of the ongoing learning process. 4
1.2 After 5
2.1 Before If there are any points on which you require explanation or further particulars we shall be glad to furnish such additional details as may be required by telephone 6
After 7
Before It is important that you shall read the notes, advice and information detailed opposite then complete the form overleaf (all sections) prior to its immediate return to the Council by way of the envelope provided. 8
2.2 After 9
Before The politician talked about several of the merits of after-school programs in his speech 10
After 11
Before Suzie believed but could not confirm that Billy had feelings of affection for her. 12
After 13
Before Our Web site has made available many of the things you can use for making a decision on the best dentist. 14
After 15
Before Working as a pupil under someone who develops photos was an experience that really helped me learn a lot. 16
After 17
Before Many have made the wise observation that when a stone is in motion rolling down a hill or incline that that moving stone is not as likely to be covered all over with the kind of thick green moss that grows on stationary unmoving things and becomes a nuisance and suggests that those things haven t moved in a long time and probably won t move any time soon. 18
After 19
Combine Sentences. Some information does not require a full sentence, and can easily be inserted into another sentence without losing any of its value. 20
Before Ludwig's castles are an astounding marriage of beauty and madness. By his death, he had commissioned three castles. 21
After 22
Before The supposed crash of a UFO in Roswell, New Mexico aroused interest in extraterrestrial life. This crash is rumored to have occurred in 1947. 23
After 24
3.1 Before Your enquiry about the use of the entrance area at the library for the purpose of displaying posters and leaflets about Welfare and Supplementary Benefit rights, gives rise to the question of the provenance and authoritativeness of the material to be displayed. Posters and leaflets issued by the Central Office of Information, the Department of Health and Social Security and other authoritative bodies are usually displayed in libraries, but items of a disputatious or polemic kind, whilst not necessarily excluded, are considered individually. 25
3.2 After 26
4.1 Where a professional accountant in public practice has requested explicit consent from a client and that consent has been refused by the client, the professional accountant shall decline to perform or shall discontinue professional services that would result in the conflict of interest; or shall terminate relevant relationships or dispose of relevant interests to eliminate the threat or reduce it to an acceptable level, such that consent can be obtained, after applying any additional safeguards if necessary 27
4.2 28
5.1 Before 29
5.2 After 30
6.1 If the threat created by a conflict of interest is not at an acceptable level, the professional accountant in business shall apply safeguards to eliminate the threat or reduce it to an acceptable level. If safeguards cannot reduce the threat to an acceptable level, the professional accountant shall decline to undertake or discontinue the professional activity that would result in the conflict of interest; or shall terminate the relevant relationships or dispose of relevant interests to eliminate the threat or reduce it to an acceptable level. 31
6.2 After 32
