Effective Volunteer Program Guidelines for School Engagement
CAMPUS
VOLUNTEER
TRAINING
2023-
2024
"Working
together,
we
can
make
a
difference!"
Volunteer
Training
Agenda
Sign-
In
and
Welcome
Volunteer
Orientation
Questions
and
Answer
Session
Session
Evaluation
Thank
you
and
Adjourn
WHO
IS
A
VOLUNTEER?
A
volunteer
is
any
person
rendering
services
for
or
on
behalf
of
the
District
on
the
premises
of
District
property
or
at
a
school-
sponsored
or
school-
related
activity
on
or
off
school
property,
who
does
not
receive
compensation
in
excess
of
reimbursement
for
expenses.
The
term
“volunteer”
includes
a
person
volunteering
for
a
single
field
trip
or
event
that
includes
direct
contact
with
students.
Field
trips
are
considered
field-
based
instruction
and
an
extension
of
the
classroom.
Parents
and
other
adults
participating
in
a
field
trip
are
considered
volunteers
and
must
comply
with
all
volunteer
guidelines
and
requirements.
All
adults
are
there
to
ensure
safety,
support
student
learning,
and
maintain
the
organization
of
the
classroom
environment.
Field
trips
require
specific
orientation.
Field
trips
are
for
designated
students
only.
Do
not
bring
siblings
or
other
children
while
volunteering
on
a
field
trip.
~
Killeen
ISD
Guidelines
For
Campus
Visitor
X-
A
Program
Organization
The
principal
oversees
his/her
campus
and
designates
a
Volunteer
Coordinator.
Volunteer
Coordinators
guide
program
implementation.
Volunteers
will
be
provided
a
handbook
of
guidelines
and
procedures.
Volunteers
are
carefully
screened
to
protect
students,
staff,
and
other
visitors
on
the
campus.
Volunteers
will
follow
the
identified
procedures
for
their
campus
and
the
district.
Volunteer
Program
Procedures
Inform
the
Volunteer
Coordinator
if
you
have
any
special
talents
or
have
a
desire
for
a
specific
type
of
volunteer
assignment.
Let
your
coordinator
know
if
you
are
not
able
to
volunteer
on
campus,
but
are
willing
to
work
on
projects
at
home.
Notify
your
coordinator
or
campus
administrator
if
there
is
a
conflict
or
issue
of
concern.
Dress
comfortably
but
appropriately.
If
in
doubt
–
ASK.
ALWAYS
wear
your
campus
assigned
badge
or
name
tag
so
that
you
are
easily
recognized
while
working
on
campus.
Matching
Your
Skills
to
the
Needs
of
the
School
How
much
time
do
I
have
to
give?
How
do
I
want
to
spend
my
time?
Are
there
things
I
can
do
at
home?
Do
I
have
unique
skills
that
would
benefit
the
campus?
What
if
my
assigned
site
does
not
work
out?
Ways
You
Can
Help
Assist
with
activities/materials
(i.e.
teacher
learning
stations
and
bulletin
boards).
Work
with
small
groups
of
students
for
instructional
support.
Assist
at
school
performances.
Provide
mentoring
opportunities.
Help
plan
school
events
(i.e.
family
nights).
Support
student
monitoring
(i.e.
café,
hallway,
arrival,
or
dismissal).
Work
with
after-
school
clubs
(i.e.
dance,
martial
arts,
yoga,
or
art).
Know
Your
Role
as
a
Volunteer
Volunteer
under
the
supervision
of
KISD
staff.
Attend
available
training
opportunities.
Follow
the
directions
of
the
staff
(i.e.
volunteer
coordinator,
teacher,
or
secretary).
Reinforce
the
expectations
of
the
learning
environment.
Allow
the
staff
to
handle
behavior
consequences.
Ask
questions
as
needed.
Volunteer
Success
Be
reliable.
Be
on
time.
Be
a
POSITIVE
Role
Model
for
Students
Set
a
good
example
in
appearance,
behavior,
and
speech.
Respect
all
students
and
their
parents
regardless
of
socio-economic
status,
race,
cultural
background,
heritage,
religion,
etc.
Follow
the
policies
and
procedures
at
your
school.
When
a
question
or
concern
arises,
please
contact
the
volunteer
coordinator.
Do
not
bring
other
children
or
adults
when
you
volunteer.
*The
principal
has
the
authority
to
make
an
exception.
Field
Trip
Success
1.
Confirm
the
date,
time,
and
location
of
the
field
trip.
2.
Dress
comfortably,
but
appropriate.
3.
Sign
in
at
the
school
front
office.
4.
Follow
the
instructions
of
the
staff.
5.
Be
prepared
to
support/assist
the
staff
and
students.
6.
Reinforce
field
trip
expectations.
7.
Stay
alert
and
proactive.
8.
Remain
in
line
of
sight
of
the
staff.
9.
Report
concerns
or
problems
to
the
staff.
10.
Allow
the
staff
to
handle
behavior
consequences.
11.
Understand
the
importance
of
confidentiality.
12.
When
in
doubt,
ask
questions.
CONFIDENTIALITY
Understand
the
Importance
of
CONFIDENTIALITY
•
Do
not
discuss
staff,
students,
or
school
affairs
with
anyone
except
the
appropriate
staff
member.
•
When
it
is
necessary
to
discuss
confidential
information,
do
so
in
a
professional
and
problem-
solving
manner
–
and
ONLY
with
staff
who
need
to
know.
•
As
a
general
rule,
what
is
seen
and
heard
in
your
area
of
service…stays
within
the
area
of
service.
•
EXCEPTION:
Anything
that
may
negatively
impact
students
or
staff
members
must
immediately
be
shared
with
the
Volunteer
Coordinator,
the
campus
principal,
or
other
available
administrator.
Volunteer
Hour
Calculations
The
Adult,
Youth,
and
Senior
categories
are
counted
as
individuals
.
The
monthly
hours
are
calculated
by
the
campus
recording
procedure
(i.e.,
sign-
in
sheet,
sign-
in
book,
or
digital
sign-
in).
The
Adopt-
A-
Unit
and
Community
categories
are
counted
as
a
g
roup
.
The
total
number
of
people
are
calculated
as
a
flat
number
of
hours
for
the
group.
For
example,
XYZ
Battalion
had
10
soldiers
serve
Thanksgiving
lunch
from
10:30
am-
12:30
pm.
The
group
will
receive
2
volunteer
hours
for
that
time.
For
example,
ABC
Realtor
Group
had
5
people
help
with
Meet
the
Teacher
Night
from
3
pm
-
5
pm.
The
group
will
receive
2
volunteer
hours
for
that
time.
Any
Questions?
The
Volunteer
Handbook
If
you
can’t
immediately
contact
your
volunteer
coordinator…
Review
your
volunteer
handbook.
Key
Pages
in
the
Handbook
Page
3
-
Organization
of
the
Program
Page
5
-
Benefits
For
Volunteers
Page
6
-
Standards
of
Behavior
Page
7
-
Criminal
Trespass
Page
8
-
Guidelines
for
Volunteers
Page
10
-
Sign-
In
Procedures
Page
10
-
Field
Trip
Volunteers
Page
11
-
Keys
to
Field
Trip
Success
Page
13
-
Important
Contacts
and
Numbers
Thank
You
for
Your
Service!
Campus
Volunteer
Training
Field
Trips
&
School
Events
2023-
2024
"Working
together,
we
can
make
a
difference!"
Volunteer
Orientation
Agenda
Sign-
In
and
Welcome
Volunteer
Orientation
Questions
and
Answer
Session
Thank
you
and
Adjourn
WHO
IS
A
VOLUNTEER?
A
volunteer
is
any
person
rendering
services
for
or
on
behalf
of
the
District
on
the
premises
of
District
property
or
at
a
school-
sponsored
or
school-
related
activity
on
or
off
school
property,
who
does
not
receive
compensation
in
excess
of
reimbursement
for
expenses.
The
term
“volunteer”
includes
a
person
volunteering
for
a
single
field
trip
or
event
that
includes
direct
contact
with
students.
Field
trips
are
considered
field-
based
instruction
and
an
extension
of
the
classroom.
Parents
and
other
adults
participating
in
a
field
trip
are
considered
volunteers
and
must
comply
with
all
volunteer
guidelines
and
requirements.
All
adults
are
there
to
ensure
safety,
support
student
learning,
and
maintain
the
organization
of
the
classroom
environment.
Field
trips
require
specific
orientation.
Field
trips
are
for
designated
students
only.
Do
not
bring
siblings
or
other
children
while
volunteering
on
a
field
trip.
~
Killeen
ISD
Guidelines
For
Campus
Visitor
X-
A
Program
Organization
The
principal
oversees
his/her
campus
and
designates
a
Volunteer
Coordinator.
Volunteer
Coordinators
guide
program
implementation.
Volunteers
will
be
provided
a
handbook
of
guidelines
and
procedures.
Volunteers
are
carefully
screened
to
protect
students,
staff,
and
other
visitors
on
the
campus.
Volunteers
will
follow
the
identified
procedures
for
their
campus
and
the
district.
Volunteer
Program
Procedures
Ensure
that
you
have
completed
the
online
volunteer
application.
There
is
not
a
paper
option
for
the
application.
If
you
need
access
to
a
computer
to
complete
the
application,
please
speak
with
the
volunteer
coordinator
or
campus
administration.
Allow
72
hours
for
the
application
to
process.
Check
with
your
Campus
Volunteer
Coordinator
to
determine
the
status
of
your
application.
You
may
not
begin
volunteering
until
the
application
has
processed
and
your
background
check
has
cleared.
Always
sign-
in
at
the
front
office
upon
arrival
at
the
campus.
KEYS
TO
SUCCESS
1.
Confirm
the
date,
time,
and
location
of
the
field
trip.
2.
Dress
comfortably,
but
appropriate.
3.
Sign
in
at
the
school
front
office.
4.
Follow
the
instructions
of
the
staff.
5.
Be
prepared
to
support/assist
the
staff
and
students.
6.
Reinforce
field
trip
expectations.
7.
Stay
alert
and
proactive.
8.
Remain
in
line
of
sight
of
the
staff.
9.
Report
concerns
or
problems
to
the
staff.
10.
Allow
the
staff
to
handle
behavior
consequences.
11.
Understand
the
importance
of
confidentiality.
12.
When
in
doubt,
ask
questions.
13.
Do
not
bring
other
children
or
adults
when
you
volunteer.
CONFIDENTIALITY
Understand
the
Importance
of
CONFIDENTIALITY
•
Do
not
discuss
staff,
students,
or
school
affairs
with
anyone
except
the
appropriate
staff
member.
•
When
it
is
necessary
to
discuss
confidential
information,
do
so
in
a
professional
and
problem-
solving
manner
–
and
ONLY
with
staff
who
need
to
know.
•
As
a
general
rule,
what
is
seen
and
heard
in
your
area
of
service…stays
within
the
area
of
service.
•
EXCEPTION:
Anything
that
may
negatively
impact
students
or
staff
members
must
immediately
be
shared
with
the
Volunteer
Coordinator,
the
campus
principal,
or
other
available
administrator.
The
Volunteer
Handbook
If
you
can’t
immediately
contact
your
volunteer
coordinator…
Review
your
volunteer
handbook!
Key
Pages
in
the
Handbook
Page
3
-
Organization
of
the
Program
Page
5
-
Benefits
For
Volunteers
Page
6
-
Standards
of
Behavior
Page
7
-
Criminal
Trespass
Page
8
-
Guidelines
for
Volunteers
Page
10
-
Sign-
In
Procedures
Page
10
-
Field
Trip
Volunteers
Page
11
-
Keys
to
Field
Trip
Success
Page
13
-
Important
Contacts
and
Numbers
Any
Questions?
Thank
You
for
Your
Service!
Volunteer programs play a crucial role in school environments, promoting community involvement and student support. Volunteers are defined, program organization is detailed, procedures are outlined, and tips on matching skills to school needs are provided. Guidelines stress communication, safety, and commitment to enhancing the educational experience for all involved.
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Presentation Transcript
Volunteer Training Agenda Sign-In and Welcome Volunteer Orientation Questions and Answer Session Session Evaluation Thank you and Adjourn
WHO IS A VOLUNTEER? A volunteer is any person rendering services for or on behalf of the District on the premises of District property or at a school-sponsored or school-related activity on or off school property, who does not receive compensation in excess of reimbursement for expenses. The term volunteer includes a person volunteering for a single field trip or event that includes direct contact with students. Field trips are considered field-based instruction and an extension of the classroom. Parents and other adults participating in a field trip are considered volunteers and must comply with all volunteer guidelines and requirements. All adults are there to ensure safety, support student learning, and maintain the organization of the classroom environment. Field trips require specific orientation. Field trips are for designated students only. Do not bring siblings or other children while volunteering on a field trip. ~ Killeen ISD Guidelines For Campus Visitor X-A
Program Organization The principal oversees his/her campus and designates a Volunteer Coordinator. Volunteer Coordinators guide program implementation. Volunteers will be provided a handbook of guidelines and procedures. Volunteers are carefully screened to protect students, staff, and other visitors on the campus. Volunteers will follow the identified procedures for their campus and the district.
Volunteer Program Procedures Inform the Volunteer Coordinator if you have any special talents or have a desire for a specific type of volunteer assignment. Let your coordinator know if you are not able to volunteer on campus, but are willing to work on projects at home. Notify your coordinator or campus administrator if there is a conflict or issue of concern. Dress comfortably but appropriately. If in doubt ASK. ALWAYS wear your campus assigned badge or name tag so that you are easily recognized while working on campus.
Matching Your Skills to the Needs of the School How much time do I have to give? How do I want to spend my time? Are there things I can do at home? Do I have unique skills that would benefit the campus? What if my assigned site does not work out?
Ways You Can Help Assist with activities/materials (i.e. teacher learning stations and bulletin boards). Work with small groups of students for instructional support. Assist at school performances. Provide mentoring opportunities. Help plan school events (i.e. family nights). Support student monitoring (i.e. caf , hallway, arrival, or dismissal). Work with after-school clubs (i.e. dance, martial arts, yoga, or art).
Know Your Role as a Volunteer Volunteer under the supervision of KISD staff. Attend available training opportunities. Follow the directions of the staff (i.e. volunteer coordinator, teacher, or secretary). Reinforce the expectations of the learning environment. Allow the staff to handle behavior consequences. Ask questions as needed.
Volunteer Success Be reliable. Be on time. Be a POSITIVE Role Model for Students Set a good example in appearance, behavior, and speech. Respect all students and their parents regardless of socio-economic status, race, cultural background, heritage, religion, etc. Follow the policies and procedures at your school. When a question or concern arises, please contact the volunteer coordinator. Do not bring other children or adults when you volunteer. *The principal has the authority to make an exception.
Field Trip Success 1. Confirm the date, time, and location of the field trip. 2. Dress comfortably, but appropriate. 3. Sign in at the school front office. 4. Follow the instructions of the staff. 5. Be prepared to support/assist the staff and students. 6. Reinforce field trip expectations. 7. Stay alert and proactive. 8. Remain in line of sight of the staff. 9. Report concerns or problems to the staff. 10. Allow the staff to handle behavior consequences. 11.Understand the importance of confidentiality. 12. When in doubt, ask questions.
CONFIDENTIALITY Understand the Importance of CONFIDENTIALITY Do not discuss staff, students, or school affairs with anyone except the appropriate staff member. When it is necessary to discuss confidential information, do so in a professional and problem-solving manner and ONLY with staff who need to know. As a general rule, what is seen and heard in your area of service stays within the area of service. EXCEPTION: Anything that may negatively impact students or staff members must immediately be shared with the Volunteer Coordinator, the campus principal, or other available administrator.
Volunteer Hour Calculations The Adult, Youth, and Senior categories are counted as individuals. The monthly hours are calculated by the campus recording procedure (i.e., sign-in sheet, sign-in book, or digital sign-in). The Adopt-A-Unit and Community categories are counted as a group. The total number of people are calculated as a flat number of hours for the group. For example, XYZ Battalion had 10 soldiers serve Thanksgiving lunch from 10:30 am-12:30 pm. The group will receive 2 volunteer hours for that time. For example, ABC Realtor Group had 5 people help with Meet the Teacher Night from 3 pm -5 pm. The group will receive 2 volunteer hours for that time.
The Volunteer Handbook If you can t immediately contact your volunteer coordinator Review your volunteer handbook.
Key Pages in the Handbook Page 3 - Organization of the Program Page 5 - Benefits For Volunteers Page 6 - Standards of Behavior Page 7 - Criminal Trespass Page 8 - Guidelines for Volunteers Page 10 - Sign-In Procedures Page 10 - Field Trip Volunteers Page 1 1 - Keys to Field Trip Success Page 13 - Important Contacts and Numbers
Thank You for Your Service!
Campus Volunteer Training Field Trips & School Events 2023-2024 "Working together, we can make a difference!"
Volunteer Orientation Agenda Sign-In and Welcome Volunteer Orientation Questions and Answer Session Thank you and Adjourn
WHO IS A VOLUNTEER? A volunteer is any person rendering services for or on behalf of the District on the premises of District property or at a school-sponsored or school-related activity on or off school property, who does not receive compensation in excess of reimbursement for expenses. The term volunteer includes a person volunteering for a single field trip or event that includes direct contact with students. Field trips are considered field-based instruction and an extension of the classroom. Parents and other adults participating in a field trip are considered volunteers and must comply with all volunteer guidelines and requirements. All adults are there to ensure safety, support student learning, and maintain the organization of the classroom environment. Field trips require specific orientation. Field trips are for designated students only. Do not bring siblings or other children while volunteering on a field trip. ~ Killeen ISD Guidelines For Campus Visitor X-A
Program Organization The principal oversees his/her campus and designates a Volunteer Coordinator. Volunteer Coordinators guide program implementation. Volunteers will be provided a handbook of guidelines and procedures. Volunteers are carefully screened to protect students, staff, and other visitors on the campus. Volunteers will follow the identified procedures for their campus and the district.
Volunteer Program Procedures Ensure that you have completed the online volunteer application. There is not a paper option for the application. If you need access to a computer to complete the application, please speak with the volunteer coordinator or campus administration. Allow 72 hours for the application to process. Check with your Campus Volunteer Coordinator to determine the status of your application. You may not begin volunteering until the application has processed and your background check has cleared. Always sign-in at the front office upon arrival at the campus.
KEYS TO SUCCESS 1. Confirm the date, time, and location of the field trip. 2. Dress comfortably, but appropriate. 3. Sign in at the school front office. 4. Follow the instructions of the staff. 5. Be prepared to support/assist the staff and students. 6. Reinforce field trip expectations. 7. Stay alert and proactive. 8. Remain in line of sight of the staff. 9. Report concerns or problems to the staff. 10. Allow the staff to handle behavior consequences. 11.Understand the importance of confidentiality. 12. When in doubt, ask questions. 13. Do not bring other children or adults when you volunteer.
CONFIDENTIALITY Understand the Importance of CONFIDENTIALITY Do not discuss staff, students, or school affairs with anyone except the appropriate staff member. When it is necessary to discuss confidential information, do so in a professional and problem-solving manner and ONLY with staff who need to know. As a general rule, what is seen and heard in your area of service stays within the area of service. EXCEPTION: Anything that may negatively impact students or staff members must immediately be shared with the Volunteer Coordinator, the campus principal, or other available administrator.
The Volunteer Handbook If you can t immediately contact your volunteer coordinator Review your volunteer handbook!
Key Pages in the Handbook Page 3 - Organization of the Program Page 5 - Benefits For Volunteers Page 6 - Standards of Behavior Page 7 - Criminal Trespass Page 8 - Guidelines for Volunteers Page 10 - Sign-In Procedures Page 10 - Field Trip Volunteers Page 11 - Keys to Field Trip Success Page 13 - Important Contacts and Numbers
Thank You for Your Service!
