Effective Presentation Skills Training
Tishk International University
Faculty of Science
Medical Analyzer Department
Academic debate
First Grade- 2020-2021
Instructor:
Assist. Prof. Dr. Ronak T. Ali
5
T
O
M
A
K
E
A
N
E
F
F
E
C
T
I
V
E
Presentation?
W
H
A
T
I
S
A
P
R
E
S
E
N
T
A
T
I
O
N
?
2
•
” A
structured, prepared and speech-
based
means
of
communicating
information,
or
ideas to
a group of
interested
people, in order to inform
or
persuade
them.”
W
H
Y
P
R
E
S
E
N
T
A
T
I
O
N
S
K
I
L
L
S
3
T
ra
inin
g?
•
To properly structure your
presentation.
•
To
overcome
nervousness.
•
•
•
•
To develop powerful Body Language.
To deliver effective
presentation.
To learn
what
not to do
during
presentation
To design and use visual aids
effectively
B
O
R
I
N
G
P
R
E
S
E
N
T
A
T
I
O
N
4
C
O
M
M
O
N
C
A
U
S
E
O
F
I
N
E
F
F
E
C
T
I
V
E
5
Presentation
•
Failure
to
motivate
the
audience
•
Confusing
structure
•
Execessive
details
•
Poorly
designed
slides
S
T
E
P
S
N
E
E
D
E
D
T
O
M
A
K
E
A
N
6
Effective
Presentation
•
For delivering
an
effective
presentation
we
need
to
take
the
following
steps:
•
1.
Planning
•
2.
Preparation
•
3.
Delivery
7
P
L
A
N
N
I
N
G
8
•
What
is the purpose of
your
presentation?
•
Who will
be
your
audience?
•
What are
you
trying to
achieve
through
this
presentation?
P
L
A
N
N
I
N
G
(
C
O
N
T
)
9
•
Design
your
message
•
Organize
your
material
•
Design the look
of
your
presentation
•
Create the
slides.
S
T
E
P
-
1
:
L
I
S
T
Y
O
U
R
O
B
J
E
C
T
I
V
E
S
10
•
Why
are you
making
this
Presentation.
•
What do
you
expect
to
accomplish?
S
T
E
P
-
2
:
F
O
C
U
S
O
N
T
H
E
11
audience
•
Who
are
they?
•
Focus
on
what
your
audience
needs
to
know, NOT-
what
you
know.
•
Consider audience’s level
&
interest
•
Decide what
you
want the audience
to
do,
as
a
result
of
your
presentation
S
T
E
P
-
3
:
D
E
T
E
R
M
I
N
E
T
H
E
12
message
•
Tailor the
points to
the
audience’s
technical level: information needs
and
interest.
•
Modify the presentation for each
new
audience
P
R
E
P
A
R
A
T
I
O
N
13
•
Fundamental
rules
for
presentation
are:
1.
Subject of presentation:
a)
Decide your
message
in
advance
b)
Have a strong conviction on
what
you
want to
talk.
P
R
E
P
A
R
A
T
I
O
N
14
•
2.
Organize
your points
logically:
a)
What
to
say at the
begining?
b)
What
you
deal
in
the
middle?
c)
How to
close?
(
May
be by summarizing entire
presentation.)
P
R
E
P
A
R
A
T
I
O
N
15
3.
Rehearse in
private:
You need to
practice
delivery
of
presentation.
Because,
’Practice
makes
a person
perfect’.
P
R
E
P
A
R
A
T
I
O
N
16
•
4.
Keep
notes to
a
minimum:
--
If necessary, use
Index
Cards.
-- Jot
down
the main
points
C
O
N
Q
U
E
R
N
E
R
V
O
U
S
N
E
S
S
17
9
P
S
O
F
H
O
W
T
O
O
V
E
R
C
O
M
E
F
E
A
R
O
F
18
Public
Speaking
”Prior
&
Proper
•
P
r
e
p
a
r
a
t
i
o
n
•
•
P
r
e
v
e
n
t
s
Poor
•
Performance
of
the
•
Person
•
Putting
on
the
•
Presentation”
D
O
N
’
T
B
E
A
F
R
A
I
D
•
Sometimes
an
audience
may
seem
intimidating
•
But always
remember
they
are also people
like
you.
* Imagine that
you
are
addressing your
friends
1
9
P
R
E
P
A
R
A
T
I
O
N
20
Try to
conquer
nervousness:
*
Try to
minimize
your
stage-
fear.
•
Take
deep breath
and
try
to
relax.
•
If required,
drink
little
water.
P
R
E
P
A
R
A
T
I
O
N
21
•
Concentrate
on
topic
&
not
the
audience.
•
Remember-”
Winners
continue, losers
stop.
”
O
R
G
A
N
I
Z
I
N
G
Y
O
U
R
D
E
L
I
V
E
R
Y
-
22
General
Tips
•
Announce
your
topic
clearly
•
Give
an
outline
of your
presentation
in
your
introduction
•
State
your
objective
upfront
T
H
E
D
E
L
I
V
E
R
Y
23
•
The
Eyes
•
The
Voice
•
Expression
•
The
Body
O
R
G
A
N
I
Z
I
N
G
Y
O
U
R
D
E
L
I
V
E
R
Y
-
The
Opener
”Tell them
what
you
are
going to tell
them”
-
Set
the tone
-
Capture
your
audience’s
attention
-
Build
rapport
-
Tailor
your
opener
to
your
audience
2
4
T
H
E
O
P
E
N
E
R
25
1.
Introduction:
•
a)
Start with
a bang to
get
attention.
Start with
an
ice-breaker such
as a
story,
joke
or a
quotation.
T
H
E
O
P
E
N
E
R
26
•
Be warm and
friendly
•
Provide
facts
&
figures
•
Throw out a
question
O
R
G
A
N
I
Z
I
N
G
T
H
E
D
E
L
I
V
E
R
Y
•
-
Organize the
presentation
around
main
aspects
of
the
subject.
27
(
M
iddl
e
)
•
”Say
it”
B
O
D
Y
O
F
P
R
E
S
E
N
T
A
T
I
O
N
28
•
1.
Cover the subject in
logical
order
•
2.
Repeat important
points
•
3. Use visuals
wherever
possible
•
4.
The
voice should
not be
too fast,
too
high
or
too
slow.
B
O
D
Y
L
A
N
G
U
A
G
E
D
U
R
I
N
G
•
* SMILE
•
Make
Eye-Contact
•
Do
not lock
your
arms
•
Knees unlocked, head
up,
•
Move
•
Connect
with the
audience
•
Breathe
&
Relax
29
presentation
O
R
G
A
N
I
Z
I
N
G
-
T
H
E
C
L
O
S
E
30
”Tell them
what
you
have told
them”
-
Reiterate
the
theme
-
Summarize
message
-
Repeat key
points
-
Ask
for
action
-
End
on a
positive
note
T
I
M
E
Y
O
U
R
S
E
L
F
F
O
R
31
Maximum
Impact
Oops!
I
don’t
have
much time
left!
T
H
E
T
H
R
E
E
P
R
E
S
E
N
T
A
T
I
O
N
32
Essentials
1
.Use Visual Aids, wherever
you
can
2
.
Rehearse, Rehearse, &
Rehearse
”If
you
fail
to
prepare, you
are
prepared
to
fail”
Rehearse against
clock
3
.
Memorize
your
script
D
E
S
I
G
N
I
N
G
E
F
F
E
C
T
I
V
E
P
O
W
E
R
33
Point
Presentation
•
B
ig
P
r
og
re
ss
ive
Co
n
s
i
s
t
e
nt
S
im
p
le
C
le
a
r
S
u
m
m
a
r
y
D
E
S
I
G
N
T
H
E
”
L
O
O
K
”
O
F
Y
O
U
R
34
Presentation
*
Follow the ’KISS’ rule
–
Keep it
Short
and
Simple
•
Use short words
and
short
phrases
•
The 6 x 7
rules:
-
Not
more
than
7 words per
line
-
no
more
than
6
lines
per
slide
W
H
Y
V
I
S
U
A
L
S
?
35
•
Visuals
are
powerful
tools because
they:
-
increase
understanding
-
Save
time
-
Enhance
attention
-
Help control
nervousness
M
A
K
E
I
T
C
L
E
A
R
36
•
Size implies
i
m
por
t
a
n
ce
M
A
K
E
I
T
B
I
G
(
H
O
W
T
O
E
S
T
I
M
A
T
E
)
37
•
Look
at
it
from
2
meters
away
2 m
T
I
P
S
&
T
E
C
H
N
I
Q
U
E
S
F
O
R
38
Effective
Presentation
•
Maintain
good
eye
contact
•
Vary
your speaking
volume
•
Use
pauses
•
Do
not read your
presentation
•
Don’t stand
between the
audience
and
the
slides
•
Use stories,
questions,
clips,
examples
etc
T
I
P
S
&
T
E
C
H
N
I
Q
U
E
S
F
O
R
39
delivery
•
Do
not put both hands
in
your
pockets
for
long
time
•
Speak
to the
audience. Not
to the
visuals
•
Speak
clearly
and loudly
enough
•
Circulate
around
the
room as
you
speak
•
Discuss
your
objectives at
the begining
of
the
presentation
T
I
P
S
O
N
V
I
S
U
A
L
A
I
D
S
40
•
Are the Visual Aids
easy
to
read
and
easy
to
understand?
•
Can they
be
easily
seen
from
all
areas
of
the
room?
S
O
M
E
F
I
N
A
L
W
O
R
D
S
41
•
Communication is
the
key
•
Text to support the
communication
•
Pictures
to
simplify complex
concepts
•
Visuals to support,
not
to
distract
S
I
G
N
S
T
O
D
E
T
E
C
T
T
H
A
T
A
U
D
I
E
N
C
E
I
S
42
not
Listening
•
Start to
look
down
•
Touch
or
rub
the
face,
hand
or
hair
•
Yawn
•
Fidget
•
Sigh heavily
•
Whiisper
•
Tap their
feet
“Make sure you
have finished
speaking
before
your audience
has
finished
listening.”
-Dorothy
Sarnoff
43
44
Thank
You
A presentation is a structured means of communicating information or ideas to inform or persuade a group. To be effective, one needs proper planning, preparation, delivery, and audience focus. This includes structuring the presentation, overcoming nervousness, using visual aids effectively, and avoiding common pitfalls like excessive details or poorly designed slides. Key steps involve planning the purpose, audience, objectives, and message design. By focusing on the audience's needs and interests, one can deliver a powerful and engaging presentation effectively.
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Presentation Transcript
Tishk International University Faculty of Science Medical Analyzer Department Academic debate 5 TO MAKE AN EFFECTIVE Presentation? First Grade- 2020-2021 Instructor: Assist. Prof. Dr. Ronak T. Ali
2 WHAT IS A PRESENTATION? A structured, prepared and speech- based means of communicating information, or ideas to a group of interested people, in order to inform or persuade them.
WHY PRESENTATION SKILLS Training? To properly structure your presentation. To overcome nervousness. To learn what not to do during presentation To design and use visual aids effectively 3 To develop powerful Body Language. To deliver effective presentation.
4 PRESENTATION BORING
COMMON CAUSE OF INEFFECTIVE Presentation 5 Failure to motivate the audience Confusing structure Execessive details Poorly designed slides
STEPS NEEDED TO MAKEAN Effective Presentation For delivering an effective presentation we need to take the following steps: 1. Planning 2. Preparation 3. Delivery 6
8 PLANNING What is the purpose of your presentation? Who will be your audience? What are you trying to achieve through this presentation?
9 (CONT) PLANNING Design your message Organize your material Design the look of your presentation Create the slides.
10 LIST YOUR OBJECTIVES -1: STEP Why are you making this Presentation. What do you expect to accomplish?
THE FOCUS ON audience STEP -2: 11 Who are they? Focus on what your audience needs to know, NOT- what you know. Consider audience s level & interest Decide what you want the audience to do, as a result of your presentation
DETERMINETHE STEP -3: 12 message Tailor the points to the audience s technical level: information needs and interest. Modify the presentation for each new audience
13 PREPARATION Fundamental rules for presentation are: 1. Subject of presentation: a) Decide your message in advance b) Have a strong conviction on what you want to talk.
14 PREPARATION 2. Organize your points logically: a) What to say at the begining? b) What you deal in the middle? c) How to close? ( May be by summarizing entire presentation.)
15 PREPARATION 3. Rehearse in private: You need to practice delivery of presentation. Because, Practice makes a person perfect .
16 PREPARATION 4. Keep notes to a minimum: --If necessary, use Index Cards. -- Jot down the main points
17 CONQUER NERVOUSNESS
18 9 PS OF HOW TO OVERCOME FEAR OF Public Speaking Prior & Proper Preparation Poor Performance of the Person Putting on the Presentation Prevents
BEAFRAID DON T Sometimes an audience may seem intimidating But always remember they are also people like you. * Imagine that you are addressing your friends 19
20 PREPARATION Try to conquer nervousness: * Try to minimize your stage- fear. Take deep breath and try to relax. If required, drink little water.
21 PREPARATION Concentrate on topic & not the audience. Remember- Winners continue, losers stop.
ORGANIZING YOUR DELIVERY- General Tips Announce your topic clearly 22 Give an outline of your presentation in your introduction State your objective upfront
23 THE DELIVERY The Eyes The Voice Expression The Body
YOUR DELIVERY- ORGANIZING The Opener Tell them what you are going to tell them - Set the tone - Capture your audience s attention - Build rapport -Tailor your opener to your audience 24
25 THE OPENER 1. Introduction: a) Start with a bang to get attention. Start with an ice-breaker such as a story, joke or a quotation.
26 THE OPENER Be warm and friendly Provide facts & figures Throw out a question
ORGANIZING THE DELIVERY (Middle) Say it 27 - Organize the presentation around main aspects of the subject.
28 BODY OF PRESENTATION 1. Cover the subject in logical order 2. Repeat important points 3. Use visuals wherever possible 4. The voice should not be too fast, too high or too slow.
BODY LANGUAGE DURING presentation 29 * SMILE Make Eye-Contact Do not lock your arms Knees unlocked, head up, Move Connect with the audience Breathe & Relax
30 ORGANIZING-THE CLOSE Tell them what you have told them - Reiterate the theme - Summarize message - Repeat key points - Ask for action - End on a positive note
TIME YOURSELF FOR Maximum Impact 31 Oops! I don t have much time left!
THE THREE PRESENTATION Essentials 1.Use Visual Aids, wherever you can 2. Rehearse, Rehearse, & Rehearse If you fail to prepare, you are prepared to fail Rehearse against clock 3. Memorize your script 32
DESIGNING EFFECTIVE POWER Point Presentation 33 Progressive Big Simple Consistent Clear Summary
DESIGN THE LOOK OF YOUR Presentation * Follow the KISS rule Keep it Short and Simple Use short words and short phrases The 6 x 7 rules: - Not more than 7 words per line - no more than 6 lines per slide 34
35 WHYVISUALS? Visuals are powerful tools because they: - increase understanding - Save time - Enhance attention - Help control nervousness
36 MAKE IT CLEAR Size implies importance
37 MAKE IT BIG (HOW TO ESTIMATE) Look at it from 2 meters away 2 m
38 TIPS & TECHNIQUES FOR Effective Presentation Maintain good eye contact Vary your speaking volume Use pauses Do not read your presentation Don t stand between the audience and the slides Use stories, questions, clips, examples etc
39 TIPS & TECHNIQUES FOR delivery Do not put both hands in your pockets for long time Speak to the audience. Not to the visuals Speak clearly and loudly enough Circulate around the room as you speak Discuss your objectives at the begining of the presentation
40 VISUALAIDS TIPS ON Are the Visual Aids easy to read and easy to understand? Can they be easily seen from all areas of the room?
41 SOME FINALWORDS Communication is the key Text to support the communication Pictures to simplify complex concepts Visuals to support, not to distract
SIGNS TO DETECT THAT AUDIENCE IS not Listening 42 Start to look down Touch or rub the face, hand or hair Yawn Fidget Sigh heavily Whiisper Tap their feet
43 Make sure you have finished speaking before your audience has finished listening. -Dorothy Sarnoff
44 Thank You
