DV Program Response and Planning Meeting Agenda
DV Program Response and Planning Meeting
May 7, 2020
10:30 am – 12:00 pm
Agenda
•
Strategic Planning
•
Regional Recovery Coaches
•
Family Court Flyer / Info
•
PPP Funds– New OVC Guidance
•
Re-opening Services
Strategic Planning Ideas
•
Serving Children – Discuss on 5/14/2020
•
Staff comfort levels – Daily email, survey, leadership team check-ins
•
Staggering staffing levels and shifts to minimize the number if the facility at one time
•
Continue to work remotely when possible
•
Acknowledge personal and professional anxieties and outside responsibilities
•
Mobile/Off-site advocacy – In office rotation
•
Technology – Building web-based platforms (zoom) into budgets to support staff and client virtual sessions.
•
Training – multiple generations on staff
•
Virtual Groups – Legal Zoom meeting topic next week
•
Platforms – NNEDV Safety Net recommendations:
https://icadvinc.org/wp-content/uploads/2020/04/nnedv_communicationtools_handout.pdf
•
HIPPA compliance is not as strong as
•
Confidentiality (VAWA) considerations
•
Release of Information /
•
Waiver for virtual case management/groups
•
Families First Cons: Tech is difficult on the client’s end; other people in the house/room
•
Families First Pros: Attendance has increased; clients like this format better;
•
COVID might change infrastructure
•
Building size
•
HVAC
•
Functionality of space: room sizes, number of people in and out
•
Barriers
•
Center For Nonviolence – 5 Focus Areas
•
Funding and Donor Development
•
Employee Wellness, Support, Accountability & Communication
•
Coordinating Panel Wellness, Support, Accountability & Communication
•
Programs and Services
•
Workplace Practices Policies and Procedures
Peer Recovery Coaches – Regional Hubs
•
Northwest Counties:
Lake, Porter, Laporte, Newton, Jasper, Starke, Marshal,
Fulton, Pulaski, Benton, White, Cass, Carroll, Warren, Tippecanoe, Clinton, Boone,
Montgomery, Fountain
•
Northeast Counties:
St. Joseph, Elkhart, LaGrange, Steuben, Dakalb, Noble,
Kosciusko, Whitley, Allen, Miami, Wabash, Huntington, Wells, Adams, Howard,
Grant, Blackford, Jay, Tipton, Madison, Delaware, Randolph
•
Central Counties:
Hamilton, Marion, Hendricks, Johnson, Hancock, Rush, Shelby,
Putnam, Morgan
•
Southwest Counties:
Vermillion, Parke, Vigo, Clay, Owen, Monroe, Sullivan,
Greene, Lawrence, Knox, Daviess, Martin, Orange, Gibson, Pike, Dubois, Posey,
Vanderburgh, Warrick, Spencer, Perry
•
Southeast Counties:
Henry, Wayne, Fayette, Union, Franklin, Decatur,
Bartholomew, Brown, Jackson, Jennings, Ripley, Dearborn, Washington, Scott,
Jefferson, Ohio, Switzerland, Clark, Floyd, Harrison, Crawford
Anchor Hubs
Satellite Organizations
PPP Loans New Guidance – ICJI and OVC
•
Below is information/guidance ICJI has received from OVC on the PPP loans and match:
•
A sub recipient using funds from a private loan (whether forgiven later or not) is essentially a
sub recipient’s commitment of its own funds. Although the PPP loan is a federally guaranteed
loan, OVC does not consider this loan (even if forgiven) to be funds “paid by the Federal
Government under another Federal award” for purposes of match (see 2 C.F.R. § 200.306) –
thus, such funds would be a permissible source of match for VOCA Assistance projects. (The sub
recipient could not use VOCA funds to replace those loan funds and still count the loan funds as
match).
•
The other things to consider when looking at using the loans as match are the following:
•
Duplication occurs when the sub recipient uses VOCA Assistance funds to pay for specific
costs already covered by other sources.
•
Supplanting occurs when a sub recipient intentionally replaces its other state or local victim
service funding sources with VOCA funding.
PPP Loans New Guidance – ICJI and OVC
•
Duplication
occurs when the sub recipient uses VOCA Assistance funds to pay for
specific costs already covered by other sources. For example:
•
If the sub recipient pays a staff position from the PPP loan then draws down VOCA funds to
cover the
same
staff position, but never pays the loan back because it was forgiven, the sub
recipient may have duplicated costs (or otherwise made an improper payment, see 2 C.F.R.
200.53), unless the forgiven loan funds are allocated to a different cost item.
•
For example: The PPP loan paid salary for employee 1, but then reallocated to pay salary for
employee 2, and then used the VOCA funds to pay for employee 1.
•
If the sub recipient pays back the loan, it would
not
be duplication.
•
Supplanting
occurs when a sub recipient intentionally replaces its other state or
local victim service funding sources with VOCA funding. For example:
•
If a sub recipient uses VOCA funds to replace a PPP loan, then repays that loan instead of
keeping the loan funds under the forgiveness provisions, it would
not
be supplanting.
•
If a sub recipient uses VOCA funds to replace a PPP loan, then uses those loan funds for
another expense (whether the loan is forgiven or not), it typically would
not
be supplanting
because PPP funding is not specifically designated for victim service purposes.
Other Updates
Program Feedback - Questions
Topics for Next Week
Staff Fear
Serving Children
Serving outside of your service area
Strategic planning discussions, regional recovery coaches, family court flyer, PPP fund information, OVC guidance, reopening services, staff comfort levels, technology considerations, Peer Recovery Coaches by region, and contact details for anchor hubs providing support services.
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Presentation Transcript
DV Program Response and Planning Meeting May 7, 2020 10:30 am 12:00 pm
Agenda Strategic Planning Regional Recovery Coaches Family Court Flyer / Info PPP Funds New OVC Guidance Re-opening Services
Strategic Planning Ideas Serving Children Discuss on 5/14/2020 Staff comfort levels Daily email, survey, leadership team check-ins Staggering staffing levels and shifts to minimize the number if the facility at one time Continue to work remotely when possible Acknowledge personal and professional anxieties and outside responsibilities Mobile/Off-site advocacy In office rotation Technology Building web-based platforms (zoom) into budgets to support staff and client virtual sessions. Training multiple generations on staff Virtual Groups Legal Zoom meeting topic next week Platforms NNEDV Safety Net recommendations: https://icadvinc.org/wp-content/uploads/2020/04/nnedv_communicationtools_handout.pdf HIPPA compliance is not as strong as Confidentiality (VAWA) considerations Release of Information / Waiver for virtual case management/groups Families First Cons: Tech is difficult on the client s end; other people in the house/room Families First Pros: Attendance has increased; clients like this format better; COVID might change infrastructure Building size HVAC Functionality of space: room sizes, number of people in and out Barriers Center For Nonviolence 5 Focus Areas Funding and Donor Development Employee Wellness, Support, Accountability & Communication Coordinating Panel Wellness, Support, Accountability & Communication Programs and Services Workplace Practices Policies and Procedures
Peer Recovery Coaches Regional Hubs Northwest Counties: Lake, Porter, Laporte, Newton, Jasper, Starke, Marshal, Fulton, Pulaski, Benton, White, Cass, Carroll, Warren, Tippecanoe, Clinton, Boone, Montgomery, Fountain Northeast Counties: St. Joseph, Elkhart, LaGrange, Steuben, Dakalb, Noble, Kosciusko, Whitley, Allen, Miami, Wabash, Huntington, Wells, Adams, Howard, Grant, Blackford, Jay, Tipton, Madison, Delaware, Randolph Central Counties: Hamilton, Marion, Hendricks, Johnson, Hancock, Rush, Shelby, Putnam, Morgan Southwest Counties: Vermillion, Parke, Vigo, Clay, Owen, Monroe, Sullivan, Greene, Lawrence, Knox, Daviess, Martin, Orange, Gibson, Pike, Dubois, Posey, Vanderburgh, Warrick, Spencer, Perry Southeast Counties: Henry, Wayne, Fayette, Union, Franklin, Decatur, Bartholomew, Brown, Jackson, Jennings, Ripley, Dearborn, Washington, Scott, Jefferson, Ohio, Switzerland, Clark, Floyd, Harrison, Crawford
Anchor Hubs Organization Contact Name Email Region Scott County T.H.R.I.V.E Kelly Dean kelly.dean@scottcounty.in.gov Southeast Phil Stucky PStucky@CRH.org Wabash Valley Recovery Center Christy Crowder christy@nextsteptoday.org Southwest Dana Simons dana@nextsteptoday.org IAIC Danielle Burkett Central dburkett@mhai.net Jay County Drug Prevention Coalition Kimbra Chenoweth-O Brien kimbra@jcdpc.org Northeast InWell Lynette Clark lynette.clark@inwell.org Northwest
Satellite Organizations Organization Contact Name Email Region Oaklawn John Horsley Brandy House john.horsley@oaklawn.org brandy.house@oaklawn.org Northeast Turning Point Systems of Care IU Virtual Recovery Hub Artistic Recovery Jayme Whitake jaymew@pyukokomo.org Northeast Spencer Medcalf smedcalf@IUHealth.org Nick Hensell Amber Hicks Justine Maresca nhensell@theartisticrecovery.com ahicks@theartisticrecovery.com jmaresca@theartsticrecovery.com Northwest Phoenix Paramedic nmetz@phoenixparamedics.com padgett@phoenixparamedics.com cwuebker@phoenixparamedics.com Northwest Nathaniel Metz Jason Padgette Cheyenne Webker 1Voice Amanda Sampson Wyatt Sampson dandalion83@gmail.com wsamp8656@hotmail.com Southeast Peace Zone Inc. Kristin King Lisa Cheatem Michelle Krack KingK@peaceevansville.org cheateml@peaceevansville.org Krackm@peaceevansville.org Southwest
PPP Loans New Guidance ICJI and OVC Below is information/guidance ICJI has received from OVC on the PPP loans and match: A sub recipient using funds from a private loan (whether forgiven later or not) is essentially a sub recipient s commitment of its own funds. Although the PPP loan is a federally guaranteed loan, OVC does not consider this loan (even if forgiven) to be funds paid by the Federal Government under another Federal award for purposes of match (see 2 C.F.R. 200.306) thus, such funds would be a permissible source of match for VOCA Assistance projects. (The sub recipient could not use VOCA funds to replace those loan funds and still count the loan funds as match). The other things to consider when looking at using the loans as match are the following: Duplication occurs when the sub recipient uses VOCA Assistance funds to pay for specific costs already covered by other sources. Supplanting occurs when a sub recipient intentionally replaces its other state or local victim service funding sources with VOCA funding.
PPP Loans New Guidance ICJI and OVC Duplication occurs when the sub recipient uses VOCA Assistance funds to pay for specific costs already covered by other sources. For example: If the sub recipient pays a staff position from the PPP loan then draws down VOCA funds to cover the same staff position, but never pays the loan back because it was forgiven, the sub recipient may have duplicated costs (or otherwise made an improper payment, see 2 C.F.R. 200.53), unless the forgiven loan funds are allocated to a different cost item. For example: The PPP loan paid salary for employee 1, but then reallocated to pay salary for employee 2, and then used the VOCA funds to pay for employee 1. If the sub recipient pays back the loan, it would not be duplication. Supplanting occurs when a sub recipient intentionally replaces its other state or local victim service funding sources with VOCA funding. For example: If a sub recipient uses VOCA funds to replace a PPP loan, then repays that loan instead of keeping the loan funds under the forgiveness provisions, it would not be supplanting. If a sub recipient uses VOCA funds to replace a PPP loan, then uses those loan funds for another expense (whether the loan is forgiven or not), it typically would not be supplanting because PPP funding is not specifically designated for victim service purposes.
Other Updates Program Feedback - Questions Topics for Next Week Staff Fear Serving Children Serving outside of your service area
